Odyssey Community School

10A NCAC 09 .0304 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 2/24/2026 Number Present: 13 Completed Date: 2/24/2026 Age: From 4 To 5 Total Minutes: 210 Time In: 09:30 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by me, Kaitlyn Marshall, Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety percent (90%) as of 2/23/26. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Odyssey: A Community of Integral Learning, Inc, is current/active as of 2/23/26. Permit type – Four (4) star license issued 3/10/25. Special Services/Restrictions – 1st shift (daytime care), meets enhanced space, meets enhanced ratios. The facility serves children with special needs. The last annual compliance visit was conducted on 3/4/25. The last fire drill was practiced on 1/9/26. The last shelter-in-place drill was practiced on 12/12/25. The last playground inspection was documented on 2/17/26. The last fire inspection was approved on 9/30/25. The last sanitation inspection was conducted on 9/16/25 with fourteen (14) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum is Explorations with Young Children. Lead water testing was completed on 3/29/25 without hazards. Lead paint and asbestos testing has not been completed. The Clean Classrooms for Carolina Kids website states the status as “Survey Review by RTI” Continue to work with RTI and the non-public school leadership to complete the required testing. Upon arrival I was greeted by Ms. Dror. Children were engaged in independent free play. Children drew pictures with markers, built small structures with interlocking tubes and pretended to care for babies. Children then cleaned up and ate snack from home. Children participated in a teacher-led read aloud and art activity. Interactions were positive and nurturing. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 849 Leftover medicines were not returned to the parent after the course of treatment was completed, after authorization was withdrawn or after authorization had expired and/or medication was not discarded within 72 hours of completion of treatment or withdrawal of authorization. The parent authorization to administer two (2) medications for one (1) child expired no 2/12/26. .0803(12) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. One (1) substitute provider, hire date 8/21/24, did not have an annual staff evaluation on file. 10A NCAC 09 .0514(f) 1311 Emergency medical care information was not on file in the center on the child's first day of attendance and/or was not updated as changes occurred or at least annually for each child. The emergency medical care information for one (1) child was last updated on 12/2/24. .0802(c) Technical assistance was provided as follows: Item #849: To reach compliance with this item, the parent must update the authorization for the Zyrtek and Epipen. We discussed the parent can review the authorization on file and if there are no changes, they can indicate “no changes”, sign and date. We discussed the child has been absent for three (3) weeks. If the child remains absent until 2/6/26, you can request an extension to the anticipated return date. In your letter of compliance, include a statement that indicates the authorization to administer medication has been updated. Item #1311: Emergency medical care information must be updated annually. We discussed the form was included in the digital reenrollment packet for the 2025-2026 school year, however the last signature date is still showing 12/2/24. To reach compliance with this item, have the parents of the one (1) child review the emergency medical care information and the authorization for emergency medical care. If there are no changes, they can indicate “no changes” on the form, sign and date. In your letter of compliance, include a statement that the emergency medical information has been updated. Item #1232: To reach compliance with this item, an annual staff evaluation must be completed for the one (1) substitute. We discussed there are no specifications in rule regarding how this evaluation is conducted. It can be a documented discussion between the administrator and staff member regarding performance as it pertains to the job description. Alternatively, you can use the non-public school’s form for evaluation if you choose. In your letter of compliance, include a statement that indicates the substitute’s staff evaluation is on file. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Name and position of individual submitting compliance statement • Date of visit • Violation item number • Signed statement of compliance I must receive your compliance statement by 3/10/26. Email the compliance letter on signed letterhead or it must be sent from the email address registered with the DCDEE (this serves as your signature) to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall PO Box 19531 Asheville, NC 28815 Please call me at 828-713-8192 or email Kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Authorization to Administer Medication: We specified today that authorization to administer medication must come from the parent, not the physician. Details regarding these requirements can be found in the rule below: 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS The following provisions apply to the administration of medication in child care centers: (1) No prescription or over-the-counter medication and no topical, non-medical ointment, repellent, lotion, cream, fluoridated toothpaste, or powder shall be administered to any child: (a) without written authorization from the child's parent; (b) without written instructions from the child's parent, physician or other health professional; (c) in any manner not authorized by the child's parent, physician or other health professional; (d) after its expiration date; (e) for non-medical reasons, such as to induce sleep; or (f) with a known allergy to the medication. Plan to have the parent sign the Medical Action Plan for the Epipen for one (1) child. This particular Medical Action Plan contains a statement of authorization that was signed by the physician, but must also be signed by the parent to give you permission to administer the medication. Surfacing: We discussed the surfacing is currently adequate on the playground. However, plan to rake the mulch and distribute to worn areas such as under the swings and under the slide. Staff Development Plans: Moving forward, plan to have staff date the Staff Development Plans/goals. Staff Evaluations: Staff Evaluations are due for staff as follows: JA due 3/4/26 JC due 8/1/26 SS due 6/17/26 Approved Space: If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Fire Inspection: Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” Child Maltreatment Training: As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. WORKS: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Child Care Rule 10A NCAC 09 .3222 (c) If employment-related changes occur at a facility that result in noncompliance with or failure to meet the standards in the Section for the star rating issued, the operator shall correct the noncompliance within six months. If the operator does not correct the noncompliance within six months, the operator shall notify the Division. Health and Safety Training: It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at Kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0514 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 2/24/2026 Number Present: 13 Completed Date: 2/24/2026 Age: From 4 To 5 Total Minutes: 210 Time In: 09:30 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by me, Kaitlyn Marshall, Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety percent (90%) as of 2/23/26. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Odyssey: A Community of Integral Learning, Inc, is current/active as of 2/23/26. Permit type – Four (4) star license issued 3/10/25. Special Services/Restrictions – 1st shift (daytime care), meets enhanced space, meets enhanced ratios. The facility serves children with special needs. The last annual compliance visit was conducted on 3/4/25. The last fire drill was practiced on 1/9/26. The last shelter-in-place drill was practiced on 12/12/25. The last playground inspection was documented on 2/17/26. The last fire inspection was approved on 9/30/25. The last sanitation inspection was conducted on 9/16/25 with fourteen (14) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum is Explorations with Young Children. Lead water testing was completed on 3/29/25 without hazards. Lead paint and asbestos testing has not been completed. The Clean Classrooms for Carolina Kids website states the status as “Survey Review by RTI” Continue to work with RTI and the non-public school leadership to complete the required testing. Upon arrival I was greeted by Ms. Dror. Children were engaged in independent free play. Children drew pictures with markers, built small structures with interlocking tubes and pretended to care for babies. Children then cleaned up and ate snack from home. Children participated in a teacher-led read aloud and art activity. Interactions were positive and nurturing. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 849 Leftover medicines were not returned to the parent after the course of treatment was completed, after authorization was withdrawn or after authorization had expired and/or medication was not discarded within 72 hours of completion of treatment or withdrawal of authorization. The parent authorization to administer two (2) medications for one (1) child expired no 2/12/26. .0803(12) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. One (1) substitute provider, hire date 8/21/24, did not have an annual staff evaluation on file. 10A NCAC 09 .0514(f) 1311 Emergency medical care information was not on file in the center on the child's first day of attendance and/or was not updated as changes occurred or at least annually for each child. The emergency medical care information for one (1) child was last updated on 12/2/24. .0802(c) Technical assistance was provided as follows: Item #849: To reach compliance with this item, the parent must update the authorization for the Zyrtek and Epipen. We discussed the parent can review the authorization on file and if there are no changes, they can indicate “no changes”, sign and date. We discussed the child has been absent for three (3) weeks. If the child remains absent until 2/6/26, you can request an extension to the anticipated return date. In your letter of compliance, include a statement that indicates the authorization to administer medication has been updated. Item #1311: Emergency medical care information must be updated annually. We discussed the form was included in the digital reenrollment packet for the 2025-2026 school year, however the last signature date is still showing 12/2/24. To reach compliance with this item, have the parents of the one (1) child review the emergency medical care information and the authorization for emergency medical care. If there are no changes, they can indicate “no changes” on the form, sign and date. In your letter of compliance, include a statement that the emergency medical information has been updated. Item #1232: To reach compliance with this item, an annual staff evaluation must be completed for the one (1) substitute. We discussed there are no specifications in rule regarding how this evaluation is conducted. It can be a documented discussion between the administrator and staff member regarding performance as it pertains to the job description. Alternatively, you can use the non-public school’s form for evaluation if you choose. In your letter of compliance, include a statement that indicates the substitute’s staff evaluation is on file. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Name and position of individual submitting compliance statement • Date of visit • Violation item number • Signed statement of compliance I must receive your compliance statement by 3/10/26. Email the compliance letter on signed letterhead or it must be sent from the email address registered with the DCDEE (this serves as your signature) to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall PO Box 19531 Asheville, NC 28815 Please call me at 828-713-8192 or email Kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Authorization to Administer Medication: We specified today that authorization to administer medication must come from the parent, not the physician. Details regarding these requirements can be found in the rule below: 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS The following provisions apply to the administration of medication in child care centers: (1) No prescription or over-the-counter medication and no topical, non-medical ointment, repellent, lotion, cream, fluoridated toothpaste, or powder shall be administered to any child: (a) without written authorization from the child's parent; (b) without written instructions from the child's parent, physician or other health professional; (c) in any manner not authorized by the child's parent, physician or other health professional; (d) after its expiration date; (e) for non-medical reasons, such as to induce sleep; or (f) with a known allergy to the medication. Plan to have the parent sign the Medical Action Plan for the Epipen for one (1) child. This particular Medical Action Plan contains a statement of authorization that was signed by the physician, but must also be signed by the parent to give you permission to administer the medication. Surfacing: We discussed the surfacing is currently adequate on the playground. However, plan to rake the mulch and distribute to worn areas such as under the swings and under the slide. Staff Development Plans: Moving forward, plan to have staff date the Staff Development Plans/goals. Staff Evaluations: Staff Evaluations are due for staff as follows: JA due 3/4/26 JC due 8/1/26 SS due 6/17/26 Approved Space: If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Fire Inspection: Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” Child Maltreatment Training: As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. WORKS: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Child Care Rule 10A NCAC 09 .3222 (c) If employment-related changes occur at a facility that result in noncompliance with or failure to meet the standards in the Section for the star rating issued, the operator shall correct the noncompliance within six months. If the operator does not correct the noncompliance within six months, the operator shall notify the Division. Health and Safety Training: It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at Kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0803 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 2/24/2026 Number Present: 13 Completed Date: 2/24/2026 Age: From 4 To 5 Total Minutes: 210 Time In: 09:30 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by me, Kaitlyn Marshall, Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety percent (90%) as of 2/23/26. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Odyssey: A Community of Integral Learning, Inc, is current/active as of 2/23/26. Permit type – Four (4) star license issued 3/10/25. Special Services/Restrictions – 1st shift (daytime care), meets enhanced space, meets enhanced ratios. The facility serves children with special needs. The last annual compliance visit was conducted on 3/4/25. The last fire drill was practiced on 1/9/26. The last shelter-in-place drill was practiced on 12/12/25. The last playground inspection was documented on 2/17/26. The last fire inspection was approved on 9/30/25. The last sanitation inspection was conducted on 9/16/25 with fourteen (14) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum is Explorations with Young Children. Lead water testing was completed on 3/29/25 without hazards. Lead paint and asbestos testing has not been completed. The Clean Classrooms for Carolina Kids website states the status as “Survey Review by RTI” Continue to work with RTI and the non-public school leadership to complete the required testing. Upon arrival I was greeted by Ms. Dror. Children were engaged in independent free play. Children drew pictures with markers, built small structures with interlocking tubes and pretended to care for babies. Children then cleaned up and ate snack from home. Children participated in a teacher-led read aloud and art activity. Interactions were positive and nurturing. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 849 Leftover medicines were not returned to the parent after the course of treatment was completed, after authorization was withdrawn or after authorization had expired and/or medication was not discarded within 72 hours of completion of treatment or withdrawal of authorization. The parent authorization to administer two (2) medications for one (1) child expired no 2/12/26. .0803(12) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. One (1) substitute provider, hire date 8/21/24, did not have an annual staff evaluation on file. 10A NCAC 09 .0514(f) 1311 Emergency medical care information was not on file in the center on the child's first day of attendance and/or was not updated as changes occurred or at least annually for each child. The emergency medical care information for one (1) child was last updated on 12/2/24. .0802(c) Technical assistance was provided as follows: Item #849: To reach compliance with this item, the parent must update the authorization for the Zyrtek and Epipen. We discussed the parent can review the authorization on file and if there are no changes, they can indicate “no changes”, sign and date. We discussed the child has been absent for three (3) weeks. If the child remains absent until 2/6/26, you can request an extension to the anticipated return date. In your letter of compliance, include a statement that indicates the authorization to administer medication has been updated. Item #1311: Emergency medical care information must be updated annually. We discussed the form was included in the digital reenrollment packet for the 2025-2026 school year, however the last signature date is still showing 12/2/24. To reach compliance with this item, have the parents of the one (1) child review the emergency medical care information and the authorization for emergency medical care. If there are no changes, they can indicate “no changes” on the form, sign and date. In your letter of compliance, include a statement that the emergency medical information has been updated. Item #1232: To reach compliance with this item, an annual staff evaluation must be completed for the one (1) substitute. We discussed there are no specifications in rule regarding how this evaluation is conducted. It can be a documented discussion between the administrator and staff member regarding performance as it pertains to the job description. Alternatively, you can use the non-public school’s form for evaluation if you choose. In your letter of compliance, include a statement that indicates the substitute’s staff evaluation is on file. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Name and position of individual submitting compliance statement • Date of visit • Violation item number • Signed statement of compliance I must receive your compliance statement by 3/10/26. Email the compliance letter on signed letterhead or it must be sent from the email address registered with the DCDEE (this serves as your signature) to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall PO Box 19531 Asheville, NC 28815 Please call me at 828-713-8192 or email Kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Authorization to Administer Medication: We specified today that authorization to administer medication must come from the parent, not the physician. Details regarding these requirements can be found in the rule below: 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS The following provisions apply to the administration of medication in child care centers: (1) No prescription or over-the-counter medication and no topical, non-medical ointment, repellent, lotion, cream, fluoridated toothpaste, or powder shall be administered to any child: (a) without written authorization from the child's parent; (b) without written instructions from the child's parent, physician or other health professional; (c) in any manner not authorized by the child's parent, physician or other health professional; (d) after its expiration date; (e) for non-medical reasons, such as to induce sleep; or (f) with a known allergy to the medication. Plan to have the parent sign the Medical Action Plan for the Epipen for one (1) child. This particular Medical Action Plan contains a statement of authorization that was signed by the physician, but must also be signed by the parent to give you permission to administer the medication. Surfacing: We discussed the surfacing is currently adequate on the playground. However, plan to rake the mulch and distribute to worn areas such as under the swings and under the slide. Staff Development Plans: Moving forward, plan to have staff date the Staff Development Plans/goals. Staff Evaluations: Staff Evaluations are due for staff as follows: JA due 3/4/26 JC due 8/1/26 SS due 6/17/26 Approved Space: If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Fire Inspection: Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” Child Maltreatment Training: As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. WORKS: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Child Care Rule 10A NCAC 09 .3222 (c) If employment-related changes occur at a facility that result in noncompliance with or failure to meet the standards in the Section for the star rating issued, the operator shall correct the noncompliance within six months. If the operator does not correct the noncompliance within six months, the operator shall notify the Division. Health and Safety Training: It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at Kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1102 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 2/24/2026 Number Present: 13 Completed Date: 2/24/2026 Age: From 4 To 5 Total Minutes: 210 Time In: 09:30 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by me, Kaitlyn Marshall, Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety percent (90%) as of 2/23/26. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Odyssey: A Community of Integral Learning, Inc, is current/active as of 2/23/26. Permit type – Four (4) star license issued 3/10/25. Special Services/Restrictions – 1st shift (daytime care), meets enhanced space, meets enhanced ratios. The facility serves children with special needs. The last annual compliance visit was conducted on 3/4/25. The last fire drill was practiced on 1/9/26. The last shelter-in-place drill was practiced on 12/12/25. The last playground inspection was documented on 2/17/26. The last fire inspection was approved on 9/30/25. The last sanitation inspection was conducted on 9/16/25 with fourteen (14) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum is Explorations with Young Children. Lead water testing was completed on 3/29/25 without hazards. Lead paint and asbestos testing has not been completed. The Clean Classrooms for Carolina Kids website states the status as “Survey Review by RTI” Continue to work with RTI and the non-public school leadership to complete the required testing. Upon arrival I was greeted by Ms. Dror. Children were engaged in independent free play. Children drew pictures with markers, built small structures with interlocking tubes and pretended to care for babies. Children then cleaned up and ate snack from home. Children participated in a teacher-led read aloud and art activity. Interactions were positive and nurturing. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 849 Leftover medicines were not returned to the parent after the course of treatment was completed, after authorization was withdrawn or after authorization had expired and/or medication was not discarded within 72 hours of completion of treatment or withdrawal of authorization. The parent authorization to administer two (2) medications for one (1) child expired no 2/12/26. .0803(12) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. One (1) substitute provider, hire date 8/21/24, did not have an annual staff evaluation on file. 10A NCAC 09 .0514(f) 1311 Emergency medical care information was not on file in the center on the child's first day of attendance and/or was not updated as changes occurred or at least annually for each child. The emergency medical care information for one (1) child was last updated on 12/2/24. .0802(c) Technical assistance was provided as follows: Item #849: To reach compliance with this item, the parent must update the authorization for the Zyrtek and Epipen. We discussed the parent can review the authorization on file and if there are no changes, they can indicate “no changes”, sign and date. We discussed the child has been absent for three (3) weeks. If the child remains absent until 2/6/26, you can request an extension to the anticipated return date. In your letter of compliance, include a statement that indicates the authorization to administer medication has been updated. Item #1311: Emergency medical care information must be updated annually. We discussed the form was included in the digital reenrollment packet for the 2025-2026 school year, however the last signature date is still showing 12/2/24. To reach compliance with this item, have the parents of the one (1) child review the emergency medical care information and the authorization for emergency medical care. If there are no changes, they can indicate “no changes” on the form, sign and date. In your letter of compliance, include a statement that the emergency medical information has been updated. Item #1232: To reach compliance with this item, an annual staff evaluation must be completed for the one (1) substitute. We discussed there are no specifications in rule regarding how this evaluation is conducted. It can be a documented discussion between the administrator and staff member regarding performance as it pertains to the job description. Alternatively, you can use the non-public school’s form for evaluation if you choose. In your letter of compliance, include a statement that indicates the substitute’s staff evaluation is on file. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Name and position of individual submitting compliance statement • Date of visit • Violation item number • Signed statement of compliance I must receive your compliance statement by 3/10/26. Email the compliance letter on signed letterhead or it must be sent from the email address registered with the DCDEE (this serves as your signature) to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall PO Box 19531 Asheville, NC 28815 Please call me at 828-713-8192 or email Kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Authorization to Administer Medication: We specified today that authorization to administer medication must come from the parent, not the physician. Details regarding these requirements can be found in the rule below: 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS The following provisions apply to the administration of medication in child care centers: (1) No prescription or over-the-counter medication and no topical, non-medical ointment, repellent, lotion, cream, fluoridated toothpaste, or powder shall be administered to any child: (a) without written authorization from the child's parent; (b) without written instructions from the child's parent, physician or other health professional; (c) in any manner not authorized by the child's parent, physician or other health professional; (d) after its expiration date; (e) for non-medical reasons, such as to induce sleep; or (f) with a known allergy to the medication. Plan to have the parent sign the Medical Action Plan for the Epipen for one (1) child. This particular Medical Action Plan contains a statement of authorization that was signed by the physician, but must also be signed by the parent to give you permission to administer the medication. Surfacing: We discussed the surfacing is currently adequate on the playground. However, plan to rake the mulch and distribute to worn areas such as under the swings and under the slide. Staff Development Plans: Moving forward, plan to have staff date the Staff Development Plans/goals. Staff Evaluations: Staff Evaluations are due for staff as follows: JA due 3/4/26 JC due 8/1/26 SS due 6/17/26 Approved Space: If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Fire Inspection: Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” Child Maltreatment Training: As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. WORKS: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Child Care Rule 10A NCAC 09 .3222 (c) If employment-related changes occur at a facility that result in noncompliance with or failure to meet the standards in the Section for the star rating issued, the operator shall correct the noncompliance within six months. If the operator does not correct the noncompliance within six months, the operator shall notify the Division. Health and Safety Training: It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at Kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1703 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 2/24/2026 Number Present: 13 Completed Date: 2/24/2026 Age: From 4 To 5 Total Minutes: 210 Time In: 09:30 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by me, Kaitlyn Marshall, Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety percent (90%) as of 2/23/26. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Odyssey: A Community of Integral Learning, Inc, is current/active as of 2/23/26. Permit type – Four (4) star license issued 3/10/25. Special Services/Restrictions – 1st shift (daytime care), meets enhanced space, meets enhanced ratios. The facility serves children with special needs. The last annual compliance visit was conducted on 3/4/25. The last fire drill was practiced on 1/9/26. The last shelter-in-place drill was practiced on 12/12/25. The last playground inspection was documented on 2/17/26. The last fire inspection was approved on 9/30/25. The last sanitation inspection was conducted on 9/16/25 with fourteen (14) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum is Explorations with Young Children. Lead water testing was completed on 3/29/25 without hazards. Lead paint and asbestos testing has not been completed. The Clean Classrooms for Carolina Kids website states the status as “Survey Review by RTI” Continue to work with RTI and the non-public school leadership to complete the required testing. Upon arrival I was greeted by Ms. Dror. Children were engaged in independent free play. Children drew pictures with markers, built small structures with interlocking tubes and pretended to care for babies. Children then cleaned up and ate snack from home. Children participated in a teacher-led read aloud and art activity. Interactions were positive and nurturing. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 849 Leftover medicines were not returned to the parent after the course of treatment was completed, after authorization was withdrawn or after authorization had expired and/or medication was not discarded within 72 hours of completion of treatment or withdrawal of authorization. The parent authorization to administer two (2) medications for one (1) child expired no 2/12/26. .0803(12) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. One (1) substitute provider, hire date 8/21/24, did not have an annual staff evaluation on file. 10A NCAC 09 .0514(f) 1311 Emergency medical care information was not on file in the center on the child's first day of attendance and/or was not updated as changes occurred or at least annually for each child. The emergency medical care information for one (1) child was last updated on 12/2/24. .0802(c) Technical assistance was provided as follows: Item #849: To reach compliance with this item, the parent must update the authorization for the Zyrtek and Epipen. We discussed the parent can review the authorization on file and if there are no changes, they can indicate “no changes”, sign and date. We discussed the child has been absent for three (3) weeks. If the child remains absent until 2/6/26, you can request an extension to the anticipated return date. In your letter of compliance, include a statement that indicates the authorization to administer medication has been updated. Item #1311: Emergency medical care information must be updated annually. We discussed the form was included in the digital reenrollment packet for the 2025-2026 school year, however the last signature date is still showing 12/2/24. To reach compliance with this item, have the parents of the one (1) child review the emergency medical care information and the authorization for emergency medical care. If there are no changes, they can indicate “no changes” on the form, sign and date. In your letter of compliance, include a statement that the emergency medical information has been updated. Item #1232: To reach compliance with this item, an annual staff evaluation must be completed for the one (1) substitute. We discussed there are no specifications in rule regarding how this evaluation is conducted. It can be a documented discussion between the administrator and staff member regarding performance as it pertains to the job description. Alternatively, you can use the non-public school’s form for evaluation if you choose. In your letter of compliance, include a statement that indicates the substitute’s staff evaluation is on file. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Name and position of individual submitting compliance statement • Date of visit • Violation item number • Signed statement of compliance I must receive your compliance statement by 3/10/26. Email the compliance letter on signed letterhead or it must be sent from the email address registered with the DCDEE (this serves as your signature) to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall PO Box 19531 Asheville, NC 28815 Please call me at 828-713-8192 or email Kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Authorization to Administer Medication: We specified today that authorization to administer medication must come from the parent, not the physician. Details regarding these requirements can be found in the rule below: 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS The following provisions apply to the administration of medication in child care centers: (1) No prescription or over-the-counter medication and no topical, non-medical ointment, repellent, lotion, cream, fluoridated toothpaste, or powder shall be administered to any child: (a) without written authorization from the child's parent; (b) without written instructions from the child's parent, physician or other health professional; (c) in any manner not authorized by the child's parent, physician or other health professional; (d) after its expiration date; (e) for non-medical reasons, such as to induce sleep; or (f) with a known allergy to the medication. Plan to have the parent sign the Medical Action Plan for the Epipen for one (1) child. This particular Medical Action Plan contains a statement of authorization that was signed by the physician, but must also be signed by the parent to give you permission to administer the medication. Surfacing: We discussed the surfacing is currently adequate on the playground. However, plan to rake the mulch and distribute to worn areas such as under the swings and under the slide. Staff Development Plans: Moving forward, plan to have staff date the Staff Development Plans/goals. Staff Evaluations: Staff Evaluations are due for staff as follows: JA due 3/4/26 JC due 8/1/26 SS due 6/17/26 Approved Space: If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Fire Inspection: Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” Child Maltreatment Training: As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. WORKS: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Child Care Rule 10A NCAC 09 .3222 (c) If employment-related changes occur at a facility that result in noncompliance with or failure to meet the standards in the Section for the star rating issued, the operator shall correct the noncompliance within six months. If the operator does not correct the noncompliance within six months, the operator shall notify the Division. Health and Safety Training: It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at Kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .3222 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 2/24/2026 Number Present: 13 Completed Date: 2/24/2026 Age: From 4 To 5 Total Minutes: 210 Time In: 09:30 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by me, Kaitlyn Marshall, Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety percent (90%) as of 2/23/26. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Odyssey: A Community of Integral Learning, Inc, is current/active as of 2/23/26. Permit type – Four (4) star license issued 3/10/25. Special Services/Restrictions – 1st shift (daytime care), meets enhanced space, meets enhanced ratios. The facility serves children with special needs. The last annual compliance visit was conducted on 3/4/25. The last fire drill was practiced on 1/9/26. The last shelter-in-place drill was practiced on 12/12/25. The last playground inspection was documented on 2/17/26. The last fire inspection was approved on 9/30/25. The last sanitation inspection was conducted on 9/16/25 with fourteen (14) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum is Explorations with Young Children. Lead water testing was completed on 3/29/25 without hazards. Lead paint and asbestos testing has not been completed. The Clean Classrooms for Carolina Kids website states the status as “Survey Review by RTI” Continue to work with RTI and the non-public school leadership to complete the required testing. Upon arrival I was greeted by Ms. Dror. Children were engaged in independent free play. Children drew pictures with markers, built small structures with interlocking tubes and pretended to care for babies. Children then cleaned up and ate snack from home. Children participated in a teacher-led read aloud and art activity. Interactions were positive and nurturing. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 849 Leftover medicines were not returned to the parent after the course of treatment was completed, after authorization was withdrawn or after authorization had expired and/or medication was not discarded within 72 hours of completion of treatment or withdrawal of authorization. The parent authorization to administer two (2) medications for one (1) child expired no 2/12/26. .0803(12) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. One (1) substitute provider, hire date 8/21/24, did not have an annual staff evaluation on file. 10A NCAC 09 .0514(f) 1311 Emergency medical care information was not on file in the center on the child's first day of attendance and/or was not updated as changes occurred or at least annually for each child. The emergency medical care information for one (1) child was last updated on 12/2/24. .0802(c) Technical assistance was provided as follows: Item #849: To reach compliance with this item, the parent must update the authorization for the Zyrtek and Epipen. We discussed the parent can review the authorization on file and if there are no changes, they can indicate “no changes”, sign and date. We discussed the child has been absent for three (3) weeks. If the child remains absent until 2/6/26, you can request an extension to the anticipated return date. In your letter of compliance, include a statement that indicates the authorization to administer medication has been updated. Item #1311: Emergency medical care information must be updated annually. We discussed the form was included in the digital reenrollment packet for the 2025-2026 school year, however the last signature date is still showing 12/2/24. To reach compliance with this item, have the parents of the one (1) child review the emergency medical care information and the authorization for emergency medical care. If there are no changes, they can indicate “no changes” on the form, sign and date. In your letter of compliance, include a statement that the emergency medical information has been updated. Item #1232: To reach compliance with this item, an annual staff evaluation must be completed for the one (1) substitute. We discussed there are no specifications in rule regarding how this evaluation is conducted. It can be a documented discussion between the administrator and staff member regarding performance as it pertains to the job description. Alternatively, you can use the non-public school’s form for evaluation if you choose. In your letter of compliance, include a statement that indicates the substitute’s staff evaluation is on file. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Name and position of individual submitting compliance statement • Date of visit • Violation item number • Signed statement of compliance I must receive your compliance statement by 3/10/26. Email the compliance letter on signed letterhead or it must be sent from the email address registered with the DCDEE (this serves as your signature) to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall PO Box 19531 Asheville, NC 28815 Please call me at 828-713-8192 or email Kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Authorization to Administer Medication: We specified today that authorization to administer medication must come from the parent, not the physician. Details regarding these requirements can be found in the rule below: 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS The following provisions apply to the administration of medication in child care centers: (1) No prescription or over-the-counter medication and no topical, non-medical ointment, repellent, lotion, cream, fluoridated toothpaste, or powder shall be administered to any child: (a) without written authorization from the child's parent; (b) without written instructions from the child's parent, physician or other health professional; (c) in any manner not authorized by the child's parent, physician or other health professional; (d) after its expiration date; (e) for non-medical reasons, such as to induce sleep; or (f) with a known allergy to the medication. Plan to have the parent sign the Medical Action Plan for the Epipen for one (1) child. This particular Medical Action Plan contains a statement of authorization that was signed by the physician, but must also be signed by the parent to give you permission to administer the medication. Surfacing: We discussed the surfacing is currently adequate on the playground. However, plan to rake the mulch and distribute to worn areas such as under the swings and under the slide. Staff Development Plans: Moving forward, plan to have staff date the Staff Development Plans/goals. Staff Evaluations: Staff Evaluations are due for staff as follows: JA due 3/4/26 JC due 8/1/26 SS due 6/17/26 Approved Space: If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Fire Inspection: Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” Child Maltreatment Training: As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. WORKS: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Child Care Rule 10A NCAC 09 .3222 (c) If employment-related changes occur at a facility that result in noncompliance with or failure to meet the standards in the Section for the star rating issued, the operator shall correct the noncompliance within six months. If the operator does not correct the noncompliance within six months, the operator shall notify the Division. Health and Safety Training: It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at Kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 2/24/2026 Number Present: 13 Completed Date: 2/24/2026 Age: From 4 To 5 Total Minutes: 210 Time In: 09:30 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by me, Kaitlyn Marshall, Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety percent (90%) as of 2/23/26. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Odyssey: A Community of Integral Learning, Inc, is current/active as of 2/23/26. Permit type – Four (4) star license issued 3/10/25. Special Services/Restrictions – 1st shift (daytime care), meets enhanced space, meets enhanced ratios. The facility serves children with special needs. The last annual compliance visit was conducted on 3/4/25. The last fire drill was practiced on 1/9/26. The last shelter-in-place drill was practiced on 12/12/25. The last playground inspection was documented on 2/17/26. The last fire inspection was approved on 9/30/25. The last sanitation inspection was conducted on 9/16/25 with fourteen (14) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum is Explorations with Young Children. Lead water testing was completed on 3/29/25 without hazards. Lead paint and asbestos testing has not been completed. The Clean Classrooms for Carolina Kids website states the status as “Survey Review by RTI” Continue to work with RTI and the non-public school leadership to complete the required testing. Upon arrival I was greeted by Ms. Dror. Children were engaged in independent free play. Children drew pictures with markers, built small structures with interlocking tubes and pretended to care for babies. Children then cleaned up and ate snack from home. Children participated in a teacher-led read aloud and art activity. Interactions were positive and nurturing. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 849 Leftover medicines were not returned to the parent after the course of treatment was completed, after authorization was withdrawn or after authorization had expired and/or medication was not discarded within 72 hours of completion of treatment or withdrawal of authorization. The parent authorization to administer two (2) medications for one (1) child expired no 2/12/26. .0803(12) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. One (1) substitute provider, hire date 8/21/24, did not have an annual staff evaluation on file. 10A NCAC 09 .0514(f) 1311 Emergency medical care information was not on file in the center on the child's first day of attendance and/or was not updated as changes occurred or at least annually for each child. The emergency medical care information for one (1) child was last updated on 12/2/24. .0802(c) Technical assistance was provided as follows: Item #849: To reach compliance with this item, the parent must update the authorization for the Zyrtek and Epipen. We discussed the parent can review the authorization on file and if there are no changes, they can indicate “no changes”, sign and date. We discussed the child has been absent for three (3) weeks. If the child remains absent until 2/6/26, you can request an extension to the anticipated return date. In your letter of compliance, include a statement that indicates the authorization to administer medication has been updated. Item #1311: Emergency medical care information must be updated annually. We discussed the form was included in the digital reenrollment packet for the 2025-2026 school year, however the last signature date is still showing 12/2/24. To reach compliance with this item, have the parents of the one (1) child review the emergency medical care information and the authorization for emergency medical care. If there are no changes, they can indicate “no changes” on the form, sign and date. In your letter of compliance, include a statement that the emergency medical information has been updated. Item #1232: To reach compliance with this item, an annual staff evaluation must be completed for the one (1) substitute. We discussed there are no specifications in rule regarding how this evaluation is conducted. It can be a documented discussion between the administrator and staff member regarding performance as it pertains to the job description. Alternatively, you can use the non-public school’s form for evaluation if you choose. In your letter of compliance, include a statement that indicates the substitute’s staff evaluation is on file. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Name and position of individual submitting compliance statement • Date of visit • Violation item number • Signed statement of compliance I must receive your compliance statement by 3/10/26. Email the compliance letter on signed letterhead or it must be sent from the email address registered with the DCDEE (this serves as your signature) to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall PO Box 19531 Asheville, NC 28815 Please call me at 828-713-8192 or email Kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Authorization to Administer Medication: We specified today that authorization to administer medication must come from the parent, not the physician. Details regarding these requirements can be found in the rule below: 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS The following provisions apply to the administration of medication in child care centers: (1) No prescription or over-the-counter medication and no topical, non-medical ointment, repellent, lotion, cream, fluoridated toothpaste, or powder shall be administered to any child: (a) without written authorization from the child's parent; (b) without written instructions from the child's parent, physician or other health professional; (c) in any manner not authorized by the child's parent, physician or other health professional; (d) after its expiration date; (e) for non-medical reasons, such as to induce sleep; or (f) with a known allergy to the medication. Plan to have the parent sign the Medical Action Plan for the Epipen for one (1) child. This particular Medical Action Plan contains a statement of authorization that was signed by the physician, but must also be signed by the parent to give you permission to administer the medication. Surfacing: We discussed the surfacing is currently adequate on the playground. However, plan to rake the mulch and distribute to worn areas such as under the swings and under the slide. Staff Development Plans: Moving forward, plan to have staff date the Staff Development Plans/goals. Staff Evaluations: Staff Evaluations are due for staff as follows: JA due 3/4/26 JC due 8/1/26 SS due 6/17/26 Approved Space: If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Fire Inspection: Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” Child Maltreatment Training: As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. WORKS: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Child Care Rule 10A NCAC 09 .3222 (c) If employment-related changes occur at a facility that result in noncompliance with or failure to meet the standards in the Section for the star rating issued, the operator shall correct the noncompliance within six months. If the operator does not correct the noncompliance within six months, the operator shall notify the Division. Health and Safety Training: It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at Kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0304 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 9/30/2025 Number Present: 15 Completed Date: 9/30/2025 Age: From 3 To 5 Total Minutes: 105 Time In: 09:30 AM Time Out: 11:15 AM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a Routine Unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by me, Kaitlyn Marshall, Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, CPR/First Aid, special training, CBC qualification, Emergency Medical Care plan, administration of medication, storage of hazardous products, storage of medication, general safety, adequate/approved space, program records, license posted. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-one percent (91%) as of 9/29/25. Permit type – Four (4) star license issued 3/10/25. Special Services/Restrictions – 1st shift (daytime care), meets enhanced ratios, meets enhanced space. The facility is licensed to serve thirty-four (34) children ages 3-5 years old. The facility serves children with special needs. The last annual compliance visit was conducted on 3/4/25. A fire drill was practiced during the visit today. Children and staff exhibited knowledge of emergency procedures. The last shelter-in-place drill was practiced on 6/30/25. The last fire inspection was approved on 10/19/23. The last sanitation inspection was conducted on 9/16/25 with fourteen (14) demerits for a superior classification. The Emergency Medical Care plan was posted and current. There is one (1) new staff member. One (1) new staff file was monitored. Lead water testing was completed on 3/29/25without hazards. Lead paint and asbestos testing has not been completed. The Clean Classrooms for Carolina Kids website states the status as “Survey Review by RTI” Continue to work with RTI and the non-public school leadership to complete the required testing. Upon arrival I was greeted by Sylvia Stack, Lead Teacher and Haviva Dror, Administrator. Children were engaged in independent play. Children built large structures with wooden blocks, tried on various articles of clothing in dramatic play, used markers and pencils to write books, and rolled trains down ramps. Interactions were positive and supportive. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection was approved on 10/19/23. 10A NCAC 09 .0304(a) 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. One (1) bottle of Zyrtek was stored in an unlocked backpack. 15A NCAC 18A .2820(d) Technical assistance was provided as follows: Item #106 We discussed your school leadership and maintenance staff have stated that they have contacted the fire marshal’s office and have not received a response. To ensure you have the correct contact information, please see below: Zach Bass 828-552-1244 zbass2@ashevillenc.gov Fire Marshal Bill States 828-259-5481 bstates@ashevillenc.gov City of Asheville Fire Marshal 828-259-5641 Please call or email to request an inspection immediately. As a reminder, the Adult Day Care and Child Care Fire Inspection Report form DCD-0303 must be completed for the licensed child care. A copy of this form is attached to the email containing this visit summary. Item #841 We discussed only emergency, lifesaving medication can be unlocked and placed out of reach of children five (5) feet high. This would include medications like Epipens, whose medication is effective immediately. We discussed the Zyrtek is not considered an emergency, lifesaving medication because it takes longer to be effective. Even though this is the first step in the child’s medical action plan, rule 15A NCAC 18A.2820(d) requires it to be kept in locked storage. If you would like to keep this medication stored in the back pack, you can purchase a small lock for the zippers or you can purchase a locked bank bag to keep it in. The Zyrtek was moved to locked storage during the visit. This is corrected. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Signed statement of compliance I must receive your compliance statement by 10/14/25. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: Kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall PO Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email Kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Plan to practice a shelter-in-place or lockdown drill by the end of the school day today. You can do your own drill, separate from the rest of the non-public school. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 9/30/2025 Number Present: 15 Completed Date: 9/30/2025 Age: From 3 To 5 Total Minutes: 105 Time In: 09:30 AM Time Out: 11:15 AM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a Routine Unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by me, Kaitlyn Marshall, Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, CPR/First Aid, special training, CBC qualification, Emergency Medical Care plan, administration of medication, storage of hazardous products, storage of medication, general safety, adequate/approved space, program records, license posted. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-one percent (91%) as of 9/29/25. Permit type – Four (4) star license issued 3/10/25. Special Services/Restrictions – 1st shift (daytime care), meets enhanced ratios, meets enhanced space. The facility is licensed to serve thirty-four (34) children ages 3-5 years old. The facility serves children with special needs. The last annual compliance visit was conducted on 3/4/25. A fire drill was practiced during the visit today. Children and staff exhibited knowledge of emergency procedures. The last shelter-in-place drill was practiced on 6/30/25. The last fire inspection was approved on 10/19/23. The last sanitation inspection was conducted on 9/16/25 with fourteen (14) demerits for a superior classification. The Emergency Medical Care plan was posted and current. There is one (1) new staff member. One (1) new staff file was monitored. Lead water testing was completed on 3/29/25without hazards. Lead paint and asbestos testing has not been completed. The Clean Classrooms for Carolina Kids website states the status as “Survey Review by RTI” Continue to work with RTI and the non-public school leadership to complete the required testing. Upon arrival I was greeted by Sylvia Stack, Lead Teacher and Haviva Dror, Administrator. Children were engaged in independent play. Children built large structures with wooden blocks, tried on various articles of clothing in dramatic play, used markers and pencils to write books, and rolled trains down ramps. Interactions were positive and supportive. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection was approved on 10/19/23. 10A NCAC 09 .0304(a) 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. One (1) bottle of Zyrtek was stored in an unlocked backpack. 15A NCAC 18A .2820(d) Technical assistance was provided as follows: Item #106 We discussed your school leadership and maintenance staff have stated that they have contacted the fire marshal’s office and have not received a response. To ensure you have the correct contact information, please see below: Zach Bass 828-552-1244 zbass2@ashevillenc.gov Fire Marshal Bill States 828-259-5481 bstates@ashevillenc.gov City of Asheville Fire Marshal 828-259-5641 Please call or email to request an inspection immediately. As a reminder, the Adult Day Care and Child Care Fire Inspection Report form DCD-0303 must be completed for the licensed child care. A copy of this form is attached to the email containing this visit summary. Item #841 We discussed only emergency, lifesaving medication can be unlocked and placed out of reach of children five (5) feet high. This would include medications like Epipens, whose medication is effective immediately. We discussed the Zyrtek is not considered an emergency, lifesaving medication because it takes longer to be effective. Even though this is the first step in the child’s medical action plan, rule 15A NCAC 18A.2820(d) requires it to be kept in locked storage. If you would like to keep this medication stored in the back pack, you can purchase a small lock for the zippers or you can purchase a locked bank bag to keep it in. The Zyrtek was moved to locked storage during the visit. This is corrected. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Signed statement of compliance I must receive your compliance statement by 10/14/25. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: Kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall PO Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email Kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Plan to practice a shelter-in-place or lockdown drill by the end of the school day today. You can do your own drill, separate from the rest of the non-public school. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0304 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 3/4/2025 Number Present: 16 Completed Date: 3/4/2025 Age: From 3 To 5 Total Minutes: 336 Time In: 09:24 AM Time Out: 03:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by me, Kaitlyn Marshall, Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-nine percent (89%) as of 3/3/25. The North Carolina Secretary of State website was checked during the visit today. The non-profit corporation, Odyssey: A Community of Integral Learning, Inc. was current/active. Permit type – Four (4) star license issued 7/26/24 Special Services/Restrictions – 1st shift (daytime care), meets enhanced space, meets enhanced ratios. The facility serves children with special needs. The last annual compliance visit was conducted on 3/12/24. The last fire drill was practiced on 2/24/25. The last shelter-in-place drill was practiced on 12/18/24. The last playground inspection was documented on 2/26/25. The last fire inspection was approved on 10/19/23. The last sanitation inspection was conducted on 9/24/24 with four (4) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Explorations. The program does not provide transportation. Upon arrival I was greeted by Ms. Dror. Children were engaged in independent free play. Children built small structures with gears and connector blocks, built large structures with wooden and cardboard blocks, pretended to cook and care for babies in dramatic play, practiced writing letters with markers, solved age-appropriate puzzles, and practiced name writing with magnetic letters. Interactions were positive and nurturing. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. One (1) children’s files did not contain a signed and dated acknowledgement of receipt of the Summary of the Law. GS 110-102 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. One (1) bottle of Benadryl was stored in an unlocked backpack. 15A NCAC 18A .2820(d) 852 Incident reports were not completed each time a child was injured, it did not include all the information required in rule, it was not signed by the parent and/or it was not maintained in the child's file. The incident report for one (1) child was not placed in the child’s file. .0802 (e) 1317 Authorization for emergency medical care information was not signed by child's parent. The file for one (1) child did not include a signed authorization for emergency medical treatment. .0802(d) 1318 Medical authorization was not present on child's first day. The file for one (1) child did not include a signed authorization for emergency medical treatment. .0802(d) 1319 Medical authorizations were not accessible to staff. The file for one (1) child did not include a signed authorization for emergency medical treatment. .0802(d) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. The file for one (1) child did not contain a signed and dated statement that the parent received the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy and that the policy was explained to them. .0608(b)(1-6) Technical assistance was provided as follows: The following items were cited as violations today. Compliance is due by 3/18/25: Item #841 Medication Storage: Emergency medication such as Epipens, rescue inhalers and seizure medications are the only medications that are permitted to be stored in unlocked storage, inaccessible to children. All other medication including Benadryl is to be stored in locked storage. I recommend thinking about the time needed for the medicine to be effective. If the medication is effective within seconds, this is an emergency medication and can be stored unlocked, five (5) feet off the ground. If the medication is effective within minutes, this is not considered emergency medication and must be stored in locked storage. The Benadryl was moved to locked storage during the visit today. This was corrected. Item #114 Summary of the Law: We discussed creating a signature page that captures all signed acknowledgements. The Summary of the Law can be included on this signature page. A sample was provided for your reference today. To reach compliance, the parents of the one (1) child must sign an acknowledgement stating that they have received the Summary of the Law. Item #852 Incident Report: We discussed rule .0802(e) states, specifically, that the incident reports must be maintained in the child’s individual file. We discussed that, currently, incident reports are being maintained in a binder in the classroom. Plan to place incident reports in each child’s file. The incident report for the one (1) child was placed in the child's file. This was corrected. Item #1317, 1318, 1319 Authorization for Emergency Medical Treatment: We discussed parents must sign an authorization for emergency medical treatment. This authorization must be included in the child’s file. We discussed that the Division’s Child Enrollment Application captures this information. While you are free to create your own form, it is recommended to have families complete the Division’s form to ensure compliance with all items. To reach compliance with this item, the parents must sign an authorization for emergency medical treatment. The authorization must be included in the child’s file. Item #1908 Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy: We discussed each child’s file must have a signed acknowledgement of receipt of the Shaken Baby Syndrome and Abusive Head Trauma policy. This signed acknowledgement must be maintained in each child’s file. We discussed creating a signature page that captures all signed acknowledgements. The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy can be included on this signature page. An example was provided for your reference today. To reach compliance with this item, the parents of the one (1) children must sign and acknowledgement stating that they have received the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy and that it was explained to them. The following items were not cited as violations today. Due to Tropical Storm Helene, our area is currently under a state of emergency. Additional time and guidance is given to reach compliance with certain items. Please note, violations may be cited in future visits if compliance is not met: Item #106 Fire Inspection: The last fire inspection was approved on 10/19/23. We discussed the fire department is now conducting regular fire inspections. Plan to call and schedule your appointment to have your inspection immediately. We discussed you may need to wait until the inspection for the alarm system is completed. Once the inspection is conducted, plan to send the approved form to me within one week of the inspection date per rule .0304 (a). Item #1035 Emergency Information Form for Staff: The emergency information form for staff JWD did not include a choice of health professional. This information was added during the visit today. We discussed, moving forward, plan to have staff include a choice of health professional. If they do not have a Primary Care Physician, they can choose a local hospital or urgent care facility. This is a requirement in rule .0701 (a). Item #824 Four Foot Fence: We identified one area in the back left corner of the playground that had damaged fencings from fallen tree limbs. The damage caused the fence height to fall to forty-two (42) inches instead of the required four (4) feet. Plan to address this area promptly to ensure the playground is fully enclosed by fencing that is at least four (4) feet high according to rule .0605 (i). Item #1790 Nutrition Opt-out form: The file for two (2) children did not contain a signed statement acknowledging the parental decision to opt out of supplemental food provided by the center. We discussed that, because no food is provided by the facility, parents must complete a Nutrition Opt-out form that states no food shall be given to the child by the facility. If parents have not signed this form, you are responsible for providing supplemental food if a parent does not include a required meal/snack component in their food brought from home according to rule .0901 (d). Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 3/18/25. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall PO Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Orientation Dates: On the staff and training worksheet, plan to write the dates of the original orientation training. If orientation training is reviewed at later dates, please document that information in the staff file for review. Emergency Medical Care Plan and EPR plan review: Plan to maintain documentation in each staff file of the annual review of the Emergency Medical Care Plan and the Emergency Preparedness and Response plan. This information can be included in any orientation reviews as stated above. Change in Head of School: We discussed changes in the heads of school. According to the Secretary of State website, Peter Tromba, Co-Head of School, is listed as the Registered Agent. We will need to update our Regulatory system to reflect these changes as well. Forms were included in an email today. Please plan to have P. Tromba complete the forms and email to me. Clean Classrooms for Carolina Kids: In April 2023, North Carolina enacted final rules 10A NCAC 41C .1001-1007 requiring all public schools and child care facilities to: Test for lead in drinking/cooking water (.1005 and .2816), Identify lead-based paint hazards (.1004), Identify asbestos hazards (.1003), Mitigate or restrict access to any identified hazards. Testing is required to be completed by May 31, 2025. Your facility currently has not completed or reported lead in water, lead paint, or asbestos testing. You are required to complete all three tests by 5/31/25. Visit https://data.cleanwaterforuskids.org/data/north-carolina/11000707/summary to begin enrollment and testing. If you have completed testing through other avenues, plan to upload these test results on the Clean Classrooms for Carolina Kids website. Criminal Background Check Provider Portal: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. Approved Space: If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Fire Inspection: Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” Recognizing and Responding to Child Maltreatment training: As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. WORKS: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Health and Safety Training: It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1102 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 3/4/2025 Number Present: 16 Completed Date: 3/4/2025 Age: From 3 To 5 Total Minutes: 336 Time In: 09:24 AM Time Out: 03:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by me, Kaitlyn Marshall, Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-nine percent (89%) as of 3/3/25. The North Carolina Secretary of State website was checked during the visit today. The non-profit corporation, Odyssey: A Community of Integral Learning, Inc. was current/active. Permit type – Four (4) star license issued 7/26/24 Special Services/Restrictions – 1st shift (daytime care), meets enhanced space, meets enhanced ratios. The facility serves children with special needs. The last annual compliance visit was conducted on 3/12/24. The last fire drill was practiced on 2/24/25. The last shelter-in-place drill was practiced on 12/18/24. The last playground inspection was documented on 2/26/25. The last fire inspection was approved on 10/19/23. The last sanitation inspection was conducted on 9/24/24 with four (4) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Explorations. The program does not provide transportation. Upon arrival I was greeted by Ms. Dror. Children were engaged in independent free play. Children built small structures with gears and connector blocks, built large structures with wooden and cardboard blocks, pretended to cook and care for babies in dramatic play, practiced writing letters with markers, solved age-appropriate puzzles, and practiced name writing with magnetic letters. Interactions were positive and nurturing. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. One (1) children’s files did not contain a signed and dated acknowledgement of receipt of the Summary of the Law. GS 110-102 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. One (1) bottle of Benadryl was stored in an unlocked backpack. 15A NCAC 18A .2820(d) 852 Incident reports were not completed each time a child was injured, it did not include all the information required in rule, it was not signed by the parent and/or it was not maintained in the child's file. The incident report for one (1) child was not placed in the child’s file. .0802 (e) 1317 Authorization for emergency medical care information was not signed by child's parent. The file for one (1) child did not include a signed authorization for emergency medical treatment. .0802(d) 1318 Medical authorization was not present on child's first day. The file for one (1) child did not include a signed authorization for emergency medical treatment. .0802(d) 1319 Medical authorizations were not accessible to staff. The file for one (1) child did not include a signed authorization for emergency medical treatment. .0802(d) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. The file for one (1) child did not contain a signed and dated statement that the parent received the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy and that the policy was explained to them. .0608(b)(1-6) Technical assistance was provided as follows: The following items were cited as violations today. Compliance is due by 3/18/25: Item #841 Medication Storage: Emergency medication such as Epipens, rescue inhalers and seizure medications are the only medications that are permitted to be stored in unlocked storage, inaccessible to children. All other medication including Benadryl is to be stored in locked storage. I recommend thinking about the time needed for the medicine to be effective. If the medication is effective within seconds, this is an emergency medication and can be stored unlocked, five (5) feet off the ground. If the medication is effective within minutes, this is not considered emergency medication and must be stored in locked storage. The Benadryl was moved to locked storage during the visit today. This was corrected. Item #114 Summary of the Law: We discussed creating a signature page that captures all signed acknowledgements. The Summary of the Law can be included on this signature page. A sample was provided for your reference today. To reach compliance, the parents of the one (1) child must sign an acknowledgement stating that they have received the Summary of the Law. Item #852 Incident Report: We discussed rule .0802(e) states, specifically, that the incident reports must be maintained in the child’s individual file. We discussed that, currently, incident reports are being maintained in a binder in the classroom. Plan to place incident reports in each child’s file. The incident report for the one (1) child was placed in the child's file. This was corrected. Item #1317, 1318, 1319 Authorization for Emergency Medical Treatment: We discussed parents must sign an authorization for emergency medical treatment. This authorization must be included in the child’s file. We discussed that the Division’s Child Enrollment Application captures this information. While you are free to create your own form, it is recommended to have families complete the Division’s form to ensure compliance with all items. To reach compliance with this item, the parents must sign an authorization for emergency medical treatment. The authorization must be included in the child’s file. Item #1908 Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy: We discussed each child’s file must have a signed acknowledgement of receipt of the Shaken Baby Syndrome and Abusive Head Trauma policy. This signed acknowledgement must be maintained in each child’s file. We discussed creating a signature page that captures all signed acknowledgements. The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy can be included on this signature page. An example was provided for your reference today. To reach compliance with this item, the parents of the one (1) children must sign and acknowledgement stating that they have received the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy and that it was explained to them. The following items were not cited as violations today. Due to Tropical Storm Helene, our area is currently under a state of emergency. Additional time and guidance is given to reach compliance with certain items. Please note, violations may be cited in future visits if compliance is not met: Item #106 Fire Inspection: The last fire inspection was approved on 10/19/23. We discussed the fire department is now conducting regular fire inspections. Plan to call and schedule your appointment to have your inspection immediately. We discussed you may need to wait until the inspection for the alarm system is completed. Once the inspection is conducted, plan to send the approved form to me within one week of the inspection date per rule .0304 (a). Item #1035 Emergency Information Form for Staff: The emergency information form for staff JWD did not include a choice of health professional. This information was added during the visit today. We discussed, moving forward, plan to have staff include a choice of health professional. If they do not have a Primary Care Physician, they can choose a local hospital or urgent care facility. This is a requirement in rule .0701 (a). Item #824 Four Foot Fence: We identified one area in the back left corner of the playground that had damaged fencings from fallen tree limbs. The damage caused the fence height to fall to forty-two (42) inches instead of the required four (4) feet. Plan to address this area promptly to ensure the playground is fully enclosed by fencing that is at least four (4) feet high according to rule .0605 (i). Item #1790 Nutrition Opt-out form: The file for two (2) children did not contain a signed statement acknowledging the parental decision to opt out of supplemental food provided by the center. We discussed that, because no food is provided by the facility, parents must complete a Nutrition Opt-out form that states no food shall be given to the child by the facility. If parents have not signed this form, you are responsible for providing supplemental food if a parent does not include a required meal/snack component in their food brought from home according to rule .0901 (d). Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 3/18/25. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall PO Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Orientation Dates: On the staff and training worksheet, plan to write the dates of the original orientation training. If orientation training is reviewed at later dates, please document that information in the staff file for review. Emergency Medical Care Plan and EPR plan review: Plan to maintain documentation in each staff file of the annual review of the Emergency Medical Care Plan and the Emergency Preparedness and Response plan. This information can be included in any orientation reviews as stated above. Change in Head of School: We discussed changes in the heads of school. According to the Secretary of State website, Peter Tromba, Co-Head of School, is listed as the Registered Agent. We will need to update our Regulatory system to reflect these changes as well. Forms were included in an email today. Please plan to have P. Tromba complete the forms and email to me. Clean Classrooms for Carolina Kids: In April 2023, North Carolina enacted final rules 10A NCAC 41C .1001-1007 requiring all public schools and child care facilities to: Test for lead in drinking/cooking water (.1005 and .2816), Identify lead-based paint hazards (.1004), Identify asbestos hazards (.1003), Mitigate or restrict access to any identified hazards. Testing is required to be completed by May 31, 2025. Your facility currently has not completed or reported lead in water, lead paint, or asbestos testing. You are required to complete all three tests by 5/31/25. Visit https://data.cleanwaterforuskids.org/data/north-carolina/11000707/summary to begin enrollment and testing. If you have completed testing through other avenues, plan to upload these test results on the Clean Classrooms for Carolina Kids website. Criminal Background Check Provider Portal: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. Approved Space: If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Fire Inspection: Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” Recognizing and Responding to Child Maltreatment training: As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. WORKS: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Health and Safety Training: It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1703 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 3/4/2025 Number Present: 16 Completed Date: 3/4/2025 Age: From 3 To 5 Total Minutes: 336 Time In: 09:24 AM Time Out: 03:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by me, Kaitlyn Marshall, Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-nine percent (89%) as of 3/3/25. The North Carolina Secretary of State website was checked during the visit today. The non-profit corporation, Odyssey: A Community of Integral Learning, Inc. was current/active. Permit type – Four (4) star license issued 7/26/24 Special Services/Restrictions – 1st shift (daytime care), meets enhanced space, meets enhanced ratios. The facility serves children with special needs. The last annual compliance visit was conducted on 3/12/24. The last fire drill was practiced on 2/24/25. The last shelter-in-place drill was practiced on 12/18/24. The last playground inspection was documented on 2/26/25. The last fire inspection was approved on 10/19/23. The last sanitation inspection was conducted on 9/24/24 with four (4) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Explorations. The program does not provide transportation. Upon arrival I was greeted by Ms. Dror. Children were engaged in independent free play. Children built small structures with gears and connector blocks, built large structures with wooden and cardboard blocks, pretended to cook and care for babies in dramatic play, practiced writing letters with markers, solved age-appropriate puzzles, and practiced name writing with magnetic letters. Interactions were positive and nurturing. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. One (1) children’s files did not contain a signed and dated acknowledgement of receipt of the Summary of the Law. GS 110-102 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. One (1) bottle of Benadryl was stored in an unlocked backpack. 15A NCAC 18A .2820(d) 852 Incident reports were not completed each time a child was injured, it did not include all the information required in rule, it was not signed by the parent and/or it was not maintained in the child's file. The incident report for one (1) child was not placed in the child’s file. .0802 (e) 1317 Authorization for emergency medical care information was not signed by child's parent. The file for one (1) child did not include a signed authorization for emergency medical treatment. .0802(d) 1318 Medical authorization was not present on child's first day. The file for one (1) child did not include a signed authorization for emergency medical treatment. .0802(d) 1319 Medical authorizations were not accessible to staff. The file for one (1) child did not include a signed authorization for emergency medical treatment. .0802(d) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. The file for one (1) child did not contain a signed and dated statement that the parent received the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy and that the policy was explained to them. .0608(b)(1-6) Technical assistance was provided as follows: The following items were cited as violations today. Compliance is due by 3/18/25: Item #841 Medication Storage: Emergency medication such as Epipens, rescue inhalers and seizure medications are the only medications that are permitted to be stored in unlocked storage, inaccessible to children. All other medication including Benadryl is to be stored in locked storage. I recommend thinking about the time needed for the medicine to be effective. If the medication is effective within seconds, this is an emergency medication and can be stored unlocked, five (5) feet off the ground. If the medication is effective within minutes, this is not considered emergency medication and must be stored in locked storage. The Benadryl was moved to locked storage during the visit today. This was corrected. Item #114 Summary of the Law: We discussed creating a signature page that captures all signed acknowledgements. The Summary of the Law can be included on this signature page. A sample was provided for your reference today. To reach compliance, the parents of the one (1) child must sign an acknowledgement stating that they have received the Summary of the Law. Item #852 Incident Report: We discussed rule .0802(e) states, specifically, that the incident reports must be maintained in the child’s individual file. We discussed that, currently, incident reports are being maintained in a binder in the classroom. Plan to place incident reports in each child’s file. The incident report for the one (1) child was placed in the child's file. This was corrected. Item #1317, 1318, 1319 Authorization for Emergency Medical Treatment: We discussed parents must sign an authorization for emergency medical treatment. This authorization must be included in the child’s file. We discussed that the Division’s Child Enrollment Application captures this information. While you are free to create your own form, it is recommended to have families complete the Division’s form to ensure compliance with all items. To reach compliance with this item, the parents must sign an authorization for emergency medical treatment. The authorization must be included in the child’s file. Item #1908 Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy: We discussed each child’s file must have a signed acknowledgement of receipt of the Shaken Baby Syndrome and Abusive Head Trauma policy. This signed acknowledgement must be maintained in each child’s file. We discussed creating a signature page that captures all signed acknowledgements. The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy can be included on this signature page. An example was provided for your reference today. To reach compliance with this item, the parents of the one (1) children must sign and acknowledgement stating that they have received the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy and that it was explained to them. The following items were not cited as violations today. Due to Tropical Storm Helene, our area is currently under a state of emergency. Additional time and guidance is given to reach compliance with certain items. Please note, violations may be cited in future visits if compliance is not met: Item #106 Fire Inspection: The last fire inspection was approved on 10/19/23. We discussed the fire department is now conducting regular fire inspections. Plan to call and schedule your appointment to have your inspection immediately. We discussed you may need to wait until the inspection for the alarm system is completed. Once the inspection is conducted, plan to send the approved form to me within one week of the inspection date per rule .0304 (a). Item #1035 Emergency Information Form for Staff: The emergency information form for staff JWD did not include a choice of health professional. This information was added during the visit today. We discussed, moving forward, plan to have staff include a choice of health professional. If they do not have a Primary Care Physician, they can choose a local hospital or urgent care facility. This is a requirement in rule .0701 (a). Item #824 Four Foot Fence: We identified one area in the back left corner of the playground that had damaged fencings from fallen tree limbs. The damage caused the fence height to fall to forty-two (42) inches instead of the required four (4) feet. Plan to address this area promptly to ensure the playground is fully enclosed by fencing that is at least four (4) feet high according to rule .0605 (i). Item #1790 Nutrition Opt-out form: The file for two (2) children did not contain a signed statement acknowledging the parental decision to opt out of supplemental food provided by the center. We discussed that, because no food is provided by the facility, parents must complete a Nutrition Opt-out form that states no food shall be given to the child by the facility. If parents have not signed this form, you are responsible for providing supplemental food if a parent does not include a required meal/snack component in their food brought from home according to rule .0901 (d). Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 3/18/25. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall PO Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Orientation Dates: On the staff and training worksheet, plan to write the dates of the original orientation training. If orientation training is reviewed at later dates, please document that information in the staff file for review. Emergency Medical Care Plan and EPR plan review: Plan to maintain documentation in each staff file of the annual review of the Emergency Medical Care Plan and the Emergency Preparedness and Response plan. This information can be included in any orientation reviews as stated above. Change in Head of School: We discussed changes in the heads of school. According to the Secretary of State website, Peter Tromba, Co-Head of School, is listed as the Registered Agent. We will need to update our Regulatory system to reflect these changes as well. Forms were included in an email today. Please plan to have P. Tromba complete the forms and email to me. Clean Classrooms for Carolina Kids: In April 2023, North Carolina enacted final rules 10A NCAC 41C .1001-1007 requiring all public schools and child care facilities to: Test for lead in drinking/cooking water (.1005 and .2816), Identify lead-based paint hazards (.1004), Identify asbestos hazards (.1003), Mitigate or restrict access to any identified hazards. Testing is required to be completed by May 31, 2025. Your facility currently has not completed or reported lead in water, lead paint, or asbestos testing. You are required to complete all three tests by 5/31/25. Visit https://data.cleanwaterforuskids.org/data/north-carolina/11000707/summary to begin enrollment and testing. If you have completed testing through other avenues, plan to upload these test results on the Clean Classrooms for Carolina Kids website. Criminal Background Check Provider Portal: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. Approved Space: If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Fire Inspection: Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” Recognizing and Responding to Child Maltreatment training: As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. WORKS: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Health and Safety Training: It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 3/4/2025 Number Present: 16 Completed Date: 3/4/2025 Age: From 3 To 5 Total Minutes: 336 Time In: 09:24 AM Time Out: 03:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by me, Kaitlyn Marshall, Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-nine percent (89%) as of 3/3/25. The North Carolina Secretary of State website was checked during the visit today. The non-profit corporation, Odyssey: A Community of Integral Learning, Inc. was current/active. Permit type – Four (4) star license issued 7/26/24 Special Services/Restrictions – 1st shift (daytime care), meets enhanced space, meets enhanced ratios. The facility serves children with special needs. The last annual compliance visit was conducted on 3/12/24. The last fire drill was practiced on 2/24/25. The last shelter-in-place drill was practiced on 12/18/24. The last playground inspection was documented on 2/26/25. The last fire inspection was approved on 10/19/23. The last sanitation inspection was conducted on 9/24/24 with four (4) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Explorations. The program does not provide transportation. Upon arrival I was greeted by Ms. Dror. Children were engaged in independent free play. Children built small structures with gears and connector blocks, built large structures with wooden and cardboard blocks, pretended to cook and care for babies in dramatic play, practiced writing letters with markers, solved age-appropriate puzzles, and practiced name writing with magnetic letters. Interactions were positive and nurturing. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. One (1) children’s files did not contain a signed and dated acknowledgement of receipt of the Summary of the Law. GS 110-102 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. One (1) bottle of Benadryl was stored in an unlocked backpack. 15A NCAC 18A .2820(d) 852 Incident reports were not completed each time a child was injured, it did not include all the information required in rule, it was not signed by the parent and/or it was not maintained in the child's file. The incident report for one (1) child was not placed in the child’s file. .0802 (e) 1317 Authorization for emergency medical care information was not signed by child's parent. The file for one (1) child did not include a signed authorization for emergency medical treatment. .0802(d) 1318 Medical authorization was not present on child's first day. The file for one (1) child did not include a signed authorization for emergency medical treatment. .0802(d) 1319 Medical authorizations were not accessible to staff. The file for one (1) child did not include a signed authorization for emergency medical treatment. .0802(d) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. The file for one (1) child did not contain a signed and dated statement that the parent received the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy and that the policy was explained to them. .0608(b)(1-6) Technical assistance was provided as follows: The following items were cited as violations today. Compliance is due by 3/18/25: Item #841 Medication Storage: Emergency medication such as Epipens, rescue inhalers and seizure medications are the only medications that are permitted to be stored in unlocked storage, inaccessible to children. All other medication including Benadryl is to be stored in locked storage. I recommend thinking about the time needed for the medicine to be effective. If the medication is effective within seconds, this is an emergency medication and can be stored unlocked, five (5) feet off the ground. If the medication is effective within minutes, this is not considered emergency medication and must be stored in locked storage. The Benadryl was moved to locked storage during the visit today. This was corrected. Item #114 Summary of the Law: We discussed creating a signature page that captures all signed acknowledgements. The Summary of the Law can be included on this signature page. A sample was provided for your reference today. To reach compliance, the parents of the one (1) child must sign an acknowledgement stating that they have received the Summary of the Law. Item #852 Incident Report: We discussed rule .0802(e) states, specifically, that the incident reports must be maintained in the child’s individual file. We discussed that, currently, incident reports are being maintained in a binder in the classroom. Plan to place incident reports in each child’s file. The incident report for the one (1) child was placed in the child's file. This was corrected. Item #1317, 1318, 1319 Authorization for Emergency Medical Treatment: We discussed parents must sign an authorization for emergency medical treatment. This authorization must be included in the child’s file. We discussed that the Division’s Child Enrollment Application captures this information. While you are free to create your own form, it is recommended to have families complete the Division’s form to ensure compliance with all items. To reach compliance with this item, the parents must sign an authorization for emergency medical treatment. The authorization must be included in the child’s file. Item #1908 Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy: We discussed each child’s file must have a signed acknowledgement of receipt of the Shaken Baby Syndrome and Abusive Head Trauma policy. This signed acknowledgement must be maintained in each child’s file. We discussed creating a signature page that captures all signed acknowledgements. The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy can be included on this signature page. An example was provided for your reference today. To reach compliance with this item, the parents of the one (1) children must sign and acknowledgement stating that they have received the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy and that it was explained to them. The following items were not cited as violations today. Due to Tropical Storm Helene, our area is currently under a state of emergency. Additional time and guidance is given to reach compliance with certain items. Please note, violations may be cited in future visits if compliance is not met: Item #106 Fire Inspection: The last fire inspection was approved on 10/19/23. We discussed the fire department is now conducting regular fire inspections. Plan to call and schedule your appointment to have your inspection immediately. We discussed you may need to wait until the inspection for the alarm system is completed. Once the inspection is conducted, plan to send the approved form to me within one week of the inspection date per rule .0304 (a). Item #1035 Emergency Information Form for Staff: The emergency information form for staff JWD did not include a choice of health professional. This information was added during the visit today. We discussed, moving forward, plan to have staff include a choice of health professional. If they do not have a Primary Care Physician, they can choose a local hospital or urgent care facility. This is a requirement in rule .0701 (a). Item #824 Four Foot Fence: We identified one area in the back left corner of the playground that had damaged fencings from fallen tree limbs. The damage caused the fence height to fall to forty-two (42) inches instead of the required four (4) feet. Plan to address this area promptly to ensure the playground is fully enclosed by fencing that is at least four (4) feet high according to rule .0605 (i). Item #1790 Nutrition Opt-out form: The file for two (2) children did not contain a signed statement acknowledging the parental decision to opt out of supplemental food provided by the center. We discussed that, because no food is provided by the facility, parents must complete a Nutrition Opt-out form that states no food shall be given to the child by the facility. If parents have not signed this form, you are responsible for providing supplemental food if a parent does not include a required meal/snack component in their food brought from home according to rule .0901 (d). Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 3/18/25. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall PO Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Orientation Dates: On the staff and training worksheet, plan to write the dates of the original orientation training. If orientation training is reviewed at later dates, please document that information in the staff file for review. Emergency Medical Care Plan and EPR plan review: Plan to maintain documentation in each staff file of the annual review of the Emergency Medical Care Plan and the Emergency Preparedness and Response plan. This information can be included in any orientation reviews as stated above. Change in Head of School: We discussed changes in the heads of school. According to the Secretary of State website, Peter Tromba, Co-Head of School, is listed as the Registered Agent. We will need to update our Regulatory system to reflect these changes as well. Forms were included in an email today. Please plan to have P. Tromba complete the forms and email to me. Clean Classrooms for Carolina Kids: In April 2023, North Carolina enacted final rules 10A NCAC 41C .1001-1007 requiring all public schools and child care facilities to: Test for lead in drinking/cooking water (.1005 and .2816), Identify lead-based paint hazards (.1004), Identify asbestos hazards (.1003), Mitigate or restrict access to any identified hazards. Testing is required to be completed by May 31, 2025. Your facility currently has not completed or reported lead in water, lead paint, or asbestos testing. You are required to complete all three tests by 5/31/25. Visit https://data.cleanwaterforuskids.org/data/north-carolina/11000707/summary to begin enrollment and testing. If you have completed testing through other avenues, plan to upload these test results on the Clean Classrooms for Carolina Kids website. Criminal Background Check Provider Portal: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. Approved Space: If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Fire Inspection: Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” Recognizing and Responding to Child Maltreatment training: As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. WORKS: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Health and Safety Training: It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

GS 110-102 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 3/4/2025 Number Present: 16 Completed Date: 3/4/2025 Age: From 3 To 5 Total Minutes: 336 Time In: 09:24 AM Time Out: 03:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by me, Kaitlyn Marshall, Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-nine percent (89%) as of 3/3/25. The North Carolina Secretary of State website was checked during the visit today. The non-profit corporation, Odyssey: A Community of Integral Learning, Inc. was current/active. Permit type – Four (4) star license issued 7/26/24 Special Services/Restrictions – 1st shift (daytime care), meets enhanced space, meets enhanced ratios. The facility serves children with special needs. The last annual compliance visit was conducted on 3/12/24. The last fire drill was practiced on 2/24/25. The last shelter-in-place drill was practiced on 12/18/24. The last playground inspection was documented on 2/26/25. The last fire inspection was approved on 10/19/23. The last sanitation inspection was conducted on 9/24/24 with four (4) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Explorations. The program does not provide transportation. Upon arrival I was greeted by Ms. Dror. Children were engaged in independent free play. Children built small structures with gears and connector blocks, built large structures with wooden and cardboard blocks, pretended to cook and care for babies in dramatic play, practiced writing letters with markers, solved age-appropriate puzzles, and practiced name writing with magnetic letters. Interactions were positive and nurturing. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. One (1) children’s files did not contain a signed and dated acknowledgement of receipt of the Summary of the Law. GS 110-102 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. One (1) bottle of Benadryl was stored in an unlocked backpack. 15A NCAC 18A .2820(d) 852 Incident reports were not completed each time a child was injured, it did not include all the information required in rule, it was not signed by the parent and/or it was not maintained in the child's file. The incident report for one (1) child was not placed in the child’s file. .0802 (e) 1317 Authorization for emergency medical care information was not signed by child's parent. The file for one (1) child did not include a signed authorization for emergency medical treatment. .0802(d) 1318 Medical authorization was not present on child's first day. The file for one (1) child did not include a signed authorization for emergency medical treatment. .0802(d) 1319 Medical authorizations were not accessible to staff. The file for one (1) child did not include a signed authorization for emergency medical treatment. .0802(d) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. The file for one (1) child did not contain a signed and dated statement that the parent received the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy and that the policy was explained to them. .0608(b)(1-6) Technical assistance was provided as follows: The following items were cited as violations today. Compliance is due by 3/18/25: Item #841 Medication Storage: Emergency medication such as Epipens, rescue inhalers and seizure medications are the only medications that are permitted to be stored in unlocked storage, inaccessible to children. All other medication including Benadryl is to be stored in locked storage. I recommend thinking about the time needed for the medicine to be effective. If the medication is effective within seconds, this is an emergency medication and can be stored unlocked, five (5) feet off the ground. If the medication is effective within minutes, this is not considered emergency medication and must be stored in locked storage. The Benadryl was moved to locked storage during the visit today. This was corrected. Item #114 Summary of the Law: We discussed creating a signature page that captures all signed acknowledgements. The Summary of the Law can be included on this signature page. A sample was provided for your reference today. To reach compliance, the parents of the one (1) child must sign an acknowledgement stating that they have received the Summary of the Law. Item #852 Incident Report: We discussed rule .0802(e) states, specifically, that the incident reports must be maintained in the child’s individual file. We discussed that, currently, incident reports are being maintained in a binder in the classroom. Plan to place incident reports in each child’s file. The incident report for the one (1) child was placed in the child's file. This was corrected. Item #1317, 1318, 1319 Authorization for Emergency Medical Treatment: We discussed parents must sign an authorization for emergency medical treatment. This authorization must be included in the child’s file. We discussed that the Division’s Child Enrollment Application captures this information. While you are free to create your own form, it is recommended to have families complete the Division’s form to ensure compliance with all items. To reach compliance with this item, the parents must sign an authorization for emergency medical treatment. The authorization must be included in the child’s file. Item #1908 Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy: We discussed each child’s file must have a signed acknowledgement of receipt of the Shaken Baby Syndrome and Abusive Head Trauma policy. This signed acknowledgement must be maintained in each child’s file. We discussed creating a signature page that captures all signed acknowledgements. The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy can be included on this signature page. An example was provided for your reference today. To reach compliance with this item, the parents of the one (1) children must sign and acknowledgement stating that they have received the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy and that it was explained to them. The following items were not cited as violations today. Due to Tropical Storm Helene, our area is currently under a state of emergency. Additional time and guidance is given to reach compliance with certain items. Please note, violations may be cited in future visits if compliance is not met: Item #106 Fire Inspection: The last fire inspection was approved on 10/19/23. We discussed the fire department is now conducting regular fire inspections. Plan to call and schedule your appointment to have your inspection immediately. We discussed you may need to wait until the inspection for the alarm system is completed. Once the inspection is conducted, plan to send the approved form to me within one week of the inspection date per rule .0304 (a). Item #1035 Emergency Information Form for Staff: The emergency information form for staff JWD did not include a choice of health professional. This information was added during the visit today. We discussed, moving forward, plan to have staff include a choice of health professional. If they do not have a Primary Care Physician, they can choose a local hospital or urgent care facility. This is a requirement in rule .0701 (a). Item #824 Four Foot Fence: We identified one area in the back left corner of the playground that had damaged fencings from fallen tree limbs. The damage caused the fence height to fall to forty-two (42) inches instead of the required four (4) feet. Plan to address this area promptly to ensure the playground is fully enclosed by fencing that is at least four (4) feet high according to rule .0605 (i). Item #1790 Nutrition Opt-out form: The file for two (2) children did not contain a signed statement acknowledging the parental decision to opt out of supplemental food provided by the center. We discussed that, because no food is provided by the facility, parents must complete a Nutrition Opt-out form that states no food shall be given to the child by the facility. If parents have not signed this form, you are responsible for providing supplemental food if a parent does not include a required meal/snack component in their food brought from home according to rule .0901 (d). Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 3/18/25. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall PO Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Orientation Dates: On the staff and training worksheet, plan to write the dates of the original orientation training. If orientation training is reviewed at later dates, please document that information in the staff file for review. Emergency Medical Care Plan and EPR plan review: Plan to maintain documentation in each staff file of the annual review of the Emergency Medical Care Plan and the Emergency Preparedness and Response plan. This information can be included in any orientation reviews as stated above. Change in Head of School: We discussed changes in the heads of school. According to the Secretary of State website, Peter Tromba, Co-Head of School, is listed as the Registered Agent. We will need to update our Regulatory system to reflect these changes as well. Forms were included in an email today. Please plan to have P. Tromba complete the forms and email to me. Clean Classrooms for Carolina Kids: In April 2023, North Carolina enacted final rules 10A NCAC 41C .1001-1007 requiring all public schools and child care facilities to: Test for lead in drinking/cooking water (.1005 and .2816), Identify lead-based paint hazards (.1004), Identify asbestos hazards (.1003), Mitigate or restrict access to any identified hazards. Testing is required to be completed by May 31, 2025. Your facility currently has not completed or reported lead in water, lead paint, or asbestos testing. You are required to complete all three tests by 5/31/25. Visit https://data.cleanwaterforuskids.org/data/north-carolina/11000707/summary to begin enrollment and testing. If you have completed testing through other avenues, plan to upload these test results on the Clean Classrooms for Carolina Kids website. Criminal Background Check Provider Portal: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. Approved Space: If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Fire Inspection: Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” Recognizing and Responding to Child Maltreatment training: As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. WORKS: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Health and Safety Training: It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 3/4/2025 Number Present: 16 Completed Date: 3/4/2025 Age: From 3 To 5 Total Minutes: 336 Time In: 09:24 AM Time Out: 03:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by me, Kaitlyn Marshall, Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-nine percent (89%) as of 3/3/25. The North Carolina Secretary of State website was checked during the visit today. The non-profit corporation, Odyssey: A Community of Integral Learning, Inc. was current/active. Permit type – Four (4) star license issued 7/26/24 Special Services/Restrictions – 1st shift (daytime care), meets enhanced space, meets enhanced ratios. The facility serves children with special needs. The last annual compliance visit was conducted on 3/12/24. The last fire drill was practiced on 2/24/25. The last shelter-in-place drill was practiced on 12/18/24. The last playground inspection was documented on 2/26/25. The last fire inspection was approved on 10/19/23. The last sanitation inspection was conducted on 9/24/24 with four (4) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Explorations. The program does not provide transportation. Upon arrival I was greeted by Ms. Dror. Children were engaged in independent free play. Children built small structures with gears and connector blocks, built large structures with wooden and cardboard blocks, pretended to cook and care for babies in dramatic play, practiced writing letters with markers, solved age-appropriate puzzles, and practiced name writing with magnetic letters. Interactions were positive and nurturing. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. One (1) children’s files did not contain a signed and dated acknowledgement of receipt of the Summary of the Law. GS 110-102 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. One (1) bottle of Benadryl was stored in an unlocked backpack. 15A NCAC 18A .2820(d) 852 Incident reports were not completed each time a child was injured, it did not include all the information required in rule, it was not signed by the parent and/or it was not maintained in the child's file. The incident report for one (1) child was not placed in the child’s file. .0802 (e) 1317 Authorization for emergency medical care information was not signed by child's parent. The file for one (1) child did not include a signed authorization for emergency medical treatment. .0802(d) 1318 Medical authorization was not present on child's first day. The file for one (1) child did not include a signed authorization for emergency medical treatment. .0802(d) 1319 Medical authorizations were not accessible to staff. The file for one (1) child did not include a signed authorization for emergency medical treatment. .0802(d) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. The file for one (1) child did not contain a signed and dated statement that the parent received the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy and that the policy was explained to them. .0608(b)(1-6) Technical assistance was provided as follows: The following items were cited as violations today. Compliance is due by 3/18/25: Item #841 Medication Storage: Emergency medication such as Epipens, rescue inhalers and seizure medications are the only medications that are permitted to be stored in unlocked storage, inaccessible to children. All other medication including Benadryl is to be stored in locked storage. I recommend thinking about the time needed for the medicine to be effective. If the medication is effective within seconds, this is an emergency medication and can be stored unlocked, five (5) feet off the ground. If the medication is effective within minutes, this is not considered emergency medication and must be stored in locked storage. The Benadryl was moved to locked storage during the visit today. This was corrected. Item #114 Summary of the Law: We discussed creating a signature page that captures all signed acknowledgements. The Summary of the Law can be included on this signature page. A sample was provided for your reference today. To reach compliance, the parents of the one (1) child must sign an acknowledgement stating that they have received the Summary of the Law. Item #852 Incident Report: We discussed rule .0802(e) states, specifically, that the incident reports must be maintained in the child’s individual file. We discussed that, currently, incident reports are being maintained in a binder in the classroom. Plan to place incident reports in each child’s file. The incident report for the one (1) child was placed in the child's file. This was corrected. Item #1317, 1318, 1319 Authorization for Emergency Medical Treatment: We discussed parents must sign an authorization for emergency medical treatment. This authorization must be included in the child’s file. We discussed that the Division’s Child Enrollment Application captures this information. While you are free to create your own form, it is recommended to have families complete the Division’s form to ensure compliance with all items. To reach compliance with this item, the parents must sign an authorization for emergency medical treatment. The authorization must be included in the child’s file. Item #1908 Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy: We discussed each child’s file must have a signed acknowledgement of receipt of the Shaken Baby Syndrome and Abusive Head Trauma policy. This signed acknowledgement must be maintained in each child’s file. We discussed creating a signature page that captures all signed acknowledgements. The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy can be included on this signature page. An example was provided for your reference today. To reach compliance with this item, the parents of the one (1) children must sign and acknowledgement stating that they have received the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy and that it was explained to them. The following items were not cited as violations today. Due to Tropical Storm Helene, our area is currently under a state of emergency. Additional time and guidance is given to reach compliance with certain items. Please note, violations may be cited in future visits if compliance is not met: Item #106 Fire Inspection: The last fire inspection was approved on 10/19/23. We discussed the fire department is now conducting regular fire inspections. Plan to call and schedule your appointment to have your inspection immediately. We discussed you may need to wait until the inspection for the alarm system is completed. Once the inspection is conducted, plan to send the approved form to me within one week of the inspection date per rule .0304 (a). Item #1035 Emergency Information Form for Staff: The emergency information form for staff JWD did not include a choice of health professional. This information was added during the visit today. We discussed, moving forward, plan to have staff include a choice of health professional. If they do not have a Primary Care Physician, they can choose a local hospital or urgent care facility. This is a requirement in rule .0701 (a). Item #824 Four Foot Fence: We identified one area in the back left corner of the playground that had damaged fencings from fallen tree limbs. The damage caused the fence height to fall to forty-two (42) inches instead of the required four (4) feet. Plan to address this area promptly to ensure the playground is fully enclosed by fencing that is at least four (4) feet high according to rule .0605 (i). Item #1790 Nutrition Opt-out form: The file for two (2) children did not contain a signed statement acknowledging the parental decision to opt out of supplemental food provided by the center. We discussed that, because no food is provided by the facility, parents must complete a Nutrition Opt-out form that states no food shall be given to the child by the facility. If parents have not signed this form, you are responsible for providing supplemental food if a parent does not include a required meal/snack component in their food brought from home according to rule .0901 (d). Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 3/18/25. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall PO Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Orientation Dates: On the staff and training worksheet, plan to write the dates of the original orientation training. If orientation training is reviewed at later dates, please document that information in the staff file for review. Emergency Medical Care Plan and EPR plan review: Plan to maintain documentation in each staff file of the annual review of the Emergency Medical Care Plan and the Emergency Preparedness and Response plan. This information can be included in any orientation reviews as stated above. Change in Head of School: We discussed changes in the heads of school. According to the Secretary of State website, Peter Tromba, Co-Head of School, is listed as the Registered Agent. We will need to update our Regulatory system to reflect these changes as well. Forms were included in an email today. Please plan to have P. Tromba complete the forms and email to me. Clean Classrooms for Carolina Kids: In April 2023, North Carolina enacted final rules 10A NCAC 41C .1001-1007 requiring all public schools and child care facilities to: Test for lead in drinking/cooking water (.1005 and .2816), Identify lead-based paint hazards (.1004), Identify asbestos hazards (.1003), Mitigate or restrict access to any identified hazards. Testing is required to be completed by May 31, 2025. Your facility currently has not completed or reported lead in water, lead paint, or asbestos testing. You are required to complete all three tests by 5/31/25. Visit https://data.cleanwaterforuskids.org/data/north-carolina/11000707/summary to begin enrollment and testing. If you have completed testing through other avenues, plan to upload these test results on the Clean Classrooms for Carolina Kids website. Criminal Background Check Provider Portal: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. Approved Space: If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Fire Inspection: Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” Recognizing and Responding to Child Maltreatment training: As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. WORKS: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Health and Safety Training: It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0802 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 4/9/2024 Number Present: 17 Completed Date: 4/9/2024 Age: From 3 To 5 Total Minutes: 190 Time In: 09:20 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Compliance Follow-Up Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance follow-up visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaitlyn Marshall, Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed. Ms. Dror was present and available to ask and answer questions throughout the visit today. Limited monitoring was conducted today including supervision, staff/child ratios, approved space, permit restrictions, children’s records, and staff records. There were seventeen (17) children present in classroom space 1 with three (3) caregivers. Interactions were positive and nurturing. Supervision was adequate. During the Annual Compliance Visit on 3/12/24, fourteen (14) violations were cited. I receive a letter of compliance from Ms. Dror on 3/26/24. Compliance statements for several items were missing, incomplete or unclear. The facility was closed from 4/1/24-4/5/24 for Spring Break. The following items were not included in the letter of compliance on 3/26/24 and were monitored during today’s visit: Item #114: A signed and dated acknowledgement of receipt of the Summary of the Law was not on file for two (2) children. Liz Lesley, Operations Manager, was not present at the facility for assistance to confirm compliance electronically. Item #1317 and #1318: Medical Authorization was not obtained for the two (2) children. L. Lesley was not present at the facility for assistance to confirm compliance electronically. Item # 1797: The Criminal Background Check Qualifying Letter was not on file for E. Howard. I checked the ABCMS system today. The Criminal Background Check process was initiated on 3/25/24. The status remains “in process”. Please note that, until a Criminal Background Check qualifying letter is received, E. Howard cannot enter licensed space. Due to the back to back Criminal Background Check violations, an Administrative Action may be recommended. Item #1908: The signed acknowledgement of The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy has not been signed by the parents of the two (2) children. L. Lesley was not present at the facility for assistance to confirm compliance electronically. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. A signed acknowledgement of the receipt of the Summary of the Law was not on file for two (2) children. GS 110-102 1317 Authorization for emergency medical care information was not signed by child's parent. Two (2) children’s files did not contain a signed authorization for emergency medical care. .0802(d) 1318 Medical authorization was not present on child's first day. Two (2) children’s files did not contain a signed authorization for emergency medical care. .0802(d) 1797 The child care provider that is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, did not complete criminal history background check. The Head of School is listed as the Registered Agent on the Secretary of State website for the non-profit corporation. The Head of School does not have a Criminal Background Check qualifying letter. G.S. 110-90.2 & .2703(c) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) children’s files did not include a signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy. .0608(b)(1-6) Technical assistance was provided as follows: Item #114 Plan to obtain a signed acknowledgement of the receipt of the Summary of NC Child Care law from the parents of the two (2) children. Plan to include a signature line on your electronic enrollment packet that includes the acknowledgement of the receipt of the Summary of the Law. 110-102. Information for parents. The Secretary shall provide to each operator of a child care facility a summary of this Article for the parents, guardian, or full-time custodian of each child receiving child care in the facility to be distributed by the operator. Operators of child care facilities shall provide a copy of the summary to each child's parent, guardian, or full-time custodian before the child is enrolled in the child care facility. The child's parent, guardian, or full-time custodian shall sign a statement attesting that he or she received a copy of the summary before the child's enrollment. The summary shall include the name and address of the Secretary and the address of the Commission. The summary shall explain how parents may obtain information on individual child care facilities maintained in public files by the Division of Child Development and Early Education. The summary shall also include a statement regarding the mandatory duty prescribed in G.S. 7B-301 of any person suspecting child abuse or neglect has taken place in child care, or elsewhere, to report to the county Department of Social Services. The statement shall include the definitions of child abuse and neglect described in the Juvenile Code in G.S. 7B-101 and of child abuse described in the Criminal Code in G.S. 14-318.2 and G.S. 14-318.4. The statement shall stress that this reporting law does not require that the person reporting reveal the person's identity. Item #1317 and #1318 Plan to have the parents of the two (2) children sign the authorization for emergency medical treatment. Plan to update the electronic enrollment packet to include a signature line authorizing emergency medical treatment. Review the child’s enrollment application on the Division’s website as a guide. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. Item #1797 The Head of School, E. Howard, must obtain a Criminal Background Check qualifying letter from the Division of Child Development and Early Education. G.S. 110-90.2. Mandatory child care providers' criminal history checks. (a) For purposes of this section: (2) "Child care provider" means a person who: b. Owns or operates or seeks to own or operate a child care facility or nonlicensed child care home providing child care as defined in subdivision (1) of this subsection; or 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (c) If the owner of a child care license is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, shall complete the criminal history record check as specified in Paragraph (a) of this Rule. Item #1908 The Head of School, E. Howard, must obtain a Criminal Background Check qualifying letter from the Division of Child Development and Early Education. G.S. 110-90.2. Mandatory child care providers' criminal history checks. (a) For purposes of this section: (2) "Child care provider" means a person who: b. Owns or operates or seeks to own or operate a child care facility or nonlicensed child care home providing child care as defined in subdivision (1) of this subsection; or 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (c) If the owner of a child care license is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, shall complete the criminal history record check as specified in Paragraph (a) of this Rule. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 4/23/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall P.O. Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: We discussed requesting an extension for violations. Extension requests must be made prior to the due date of the letter of compliance. For item #1797, if an extension is needed, plan to request the extension on or before 4/19/24. Please note that extensions are not guaranteed, and need approval from my supervisor in order to be granted. I met with E. Howard to discuss possible expansion of the program. We discussed that the two (2) classrooms next to classroom space 1 are already licensed space. Prior to reopening these spaces to child care, a fire and sanitation inspection will be needed. We discussed that any other classrooms on site are not currently licensed and would need a building, fire and sanitation inspection. After these inspections are received, a licensing visit can be made to approve the spaces. We discussed the possibility of building additional outdoor classrooms. A copy of the Building Inspection used for child care centers has been attached to the email containing this visit summary, for your reference. Plan to also visit https://naturalearning.org/ to learn about natural/outdoor learning. We discussed a possible interest in pursuing NC Pre-K programming in the future. Our local contact for NC Pre-K is Stacey Bailey, who can be reached at stacey@buncombepfc.org We discussed possible interest in accepting subsidy vouchers. Plan to visit https://www.buncombecounty.org/governing/depts/publicassistance/Subsidy.aspx to learn more. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2703 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 4/9/2024 Number Present: 17 Completed Date: 4/9/2024 Age: From 3 To 5 Total Minutes: 190 Time In: 09:20 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Compliance Follow-Up Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance follow-up visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaitlyn Marshall, Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed. Ms. Dror was present and available to ask and answer questions throughout the visit today. Limited monitoring was conducted today including supervision, staff/child ratios, approved space, permit restrictions, children’s records, and staff records. There were seventeen (17) children present in classroom space 1 with three (3) caregivers. Interactions were positive and nurturing. Supervision was adequate. During the Annual Compliance Visit on 3/12/24, fourteen (14) violations were cited. I receive a letter of compliance from Ms. Dror on 3/26/24. Compliance statements for several items were missing, incomplete or unclear. The facility was closed from 4/1/24-4/5/24 for Spring Break. The following items were not included in the letter of compliance on 3/26/24 and were monitored during today’s visit: Item #114: A signed and dated acknowledgement of receipt of the Summary of the Law was not on file for two (2) children. Liz Lesley, Operations Manager, was not present at the facility for assistance to confirm compliance electronically. Item #1317 and #1318: Medical Authorization was not obtained for the two (2) children. L. Lesley was not present at the facility for assistance to confirm compliance electronically. Item # 1797: The Criminal Background Check Qualifying Letter was not on file for E. Howard. I checked the ABCMS system today. The Criminal Background Check process was initiated on 3/25/24. The status remains “in process”. Please note that, until a Criminal Background Check qualifying letter is received, E. Howard cannot enter licensed space. Due to the back to back Criminal Background Check violations, an Administrative Action may be recommended. Item #1908: The signed acknowledgement of The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy has not been signed by the parents of the two (2) children. L. Lesley was not present at the facility for assistance to confirm compliance electronically. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. A signed acknowledgement of the receipt of the Summary of the Law was not on file for two (2) children. GS 110-102 1317 Authorization for emergency medical care information was not signed by child's parent. Two (2) children’s files did not contain a signed authorization for emergency medical care. .0802(d) 1318 Medical authorization was not present on child's first day. Two (2) children’s files did not contain a signed authorization for emergency medical care. .0802(d) 1797 The child care provider that is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, did not complete criminal history background check. The Head of School is listed as the Registered Agent on the Secretary of State website for the non-profit corporation. The Head of School does not have a Criminal Background Check qualifying letter. G.S. 110-90.2 & .2703(c) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) children’s files did not include a signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy. .0608(b)(1-6) Technical assistance was provided as follows: Item #114 Plan to obtain a signed acknowledgement of the receipt of the Summary of NC Child Care law from the parents of the two (2) children. Plan to include a signature line on your electronic enrollment packet that includes the acknowledgement of the receipt of the Summary of the Law. 110-102. Information for parents. The Secretary shall provide to each operator of a child care facility a summary of this Article for the parents, guardian, or full-time custodian of each child receiving child care in the facility to be distributed by the operator. Operators of child care facilities shall provide a copy of the summary to each child's parent, guardian, or full-time custodian before the child is enrolled in the child care facility. The child's parent, guardian, or full-time custodian shall sign a statement attesting that he or she received a copy of the summary before the child's enrollment. The summary shall include the name and address of the Secretary and the address of the Commission. The summary shall explain how parents may obtain information on individual child care facilities maintained in public files by the Division of Child Development and Early Education. The summary shall also include a statement regarding the mandatory duty prescribed in G.S. 7B-301 of any person suspecting child abuse or neglect has taken place in child care, or elsewhere, to report to the county Department of Social Services. The statement shall include the definitions of child abuse and neglect described in the Juvenile Code in G.S. 7B-101 and of child abuse described in the Criminal Code in G.S. 14-318.2 and G.S. 14-318.4. The statement shall stress that this reporting law does not require that the person reporting reveal the person's identity. Item #1317 and #1318 Plan to have the parents of the two (2) children sign the authorization for emergency medical treatment. Plan to update the electronic enrollment packet to include a signature line authorizing emergency medical treatment. Review the child’s enrollment application on the Division’s website as a guide. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. Item #1797 The Head of School, E. Howard, must obtain a Criminal Background Check qualifying letter from the Division of Child Development and Early Education. G.S. 110-90.2. Mandatory child care providers' criminal history checks. (a) For purposes of this section: (2) "Child care provider" means a person who: b. Owns or operates or seeks to own or operate a child care facility or nonlicensed child care home providing child care as defined in subdivision (1) of this subsection; or 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (c) If the owner of a child care license is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, shall complete the criminal history record check as specified in Paragraph (a) of this Rule. Item #1908 The Head of School, E. Howard, must obtain a Criminal Background Check qualifying letter from the Division of Child Development and Early Education. G.S. 110-90.2. Mandatory child care providers' criminal history checks. (a) For purposes of this section: (2) "Child care provider" means a person who: b. Owns or operates or seeks to own or operate a child care facility or nonlicensed child care home providing child care as defined in subdivision (1) of this subsection; or 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (c) If the owner of a child care license is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, shall complete the criminal history record check as specified in Paragraph (a) of this Rule. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 4/23/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall P.O. Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: We discussed requesting an extension for violations. Extension requests must be made prior to the due date of the letter of compliance. For item #1797, if an extension is needed, plan to request the extension on or before 4/19/24. Please note that extensions are not guaranteed, and need approval from my supervisor in order to be granted. I met with E. Howard to discuss possible expansion of the program. We discussed that the two (2) classrooms next to classroom space 1 are already licensed space. Prior to reopening these spaces to child care, a fire and sanitation inspection will be needed. We discussed that any other classrooms on site are not currently licensed and would need a building, fire and sanitation inspection. After these inspections are received, a licensing visit can be made to approve the spaces. We discussed the possibility of building additional outdoor classrooms. A copy of the Building Inspection used for child care centers has been attached to the email containing this visit summary, for your reference. Plan to also visit https://naturalearning.org/ to learn about natural/outdoor learning. We discussed a possible interest in pursuing NC Pre-K programming in the future. Our local contact for NC Pre-K is Stacey Bailey, who can be reached at stacey@buncombepfc.org We discussed possible interest in accepting subsidy vouchers. Plan to visit https://www.buncombecounty.org/governing/depts/publicassistance/Subsidy.aspx to learn more. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 4/9/2024 Number Present: 17 Completed Date: 4/9/2024 Age: From 3 To 5 Total Minutes: 190 Time In: 09:20 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Compliance Follow-Up Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance follow-up visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaitlyn Marshall, Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed. Ms. Dror was present and available to ask and answer questions throughout the visit today. Limited monitoring was conducted today including supervision, staff/child ratios, approved space, permit restrictions, children’s records, and staff records. There were seventeen (17) children present in classroom space 1 with three (3) caregivers. Interactions were positive and nurturing. Supervision was adequate. During the Annual Compliance Visit on 3/12/24, fourteen (14) violations were cited. I receive a letter of compliance from Ms. Dror on 3/26/24. Compliance statements for several items were missing, incomplete or unclear. The facility was closed from 4/1/24-4/5/24 for Spring Break. The following items were not included in the letter of compliance on 3/26/24 and were monitored during today’s visit: Item #114: A signed and dated acknowledgement of receipt of the Summary of the Law was not on file for two (2) children. Liz Lesley, Operations Manager, was not present at the facility for assistance to confirm compliance electronically. Item #1317 and #1318: Medical Authorization was not obtained for the two (2) children. L. Lesley was not present at the facility for assistance to confirm compliance electronically. Item # 1797: The Criminal Background Check Qualifying Letter was not on file for E. Howard. I checked the ABCMS system today. The Criminal Background Check process was initiated on 3/25/24. The status remains “in process”. Please note that, until a Criminal Background Check qualifying letter is received, E. Howard cannot enter licensed space. Due to the back to back Criminal Background Check violations, an Administrative Action may be recommended. Item #1908: The signed acknowledgement of The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy has not been signed by the parents of the two (2) children. L. Lesley was not present at the facility for assistance to confirm compliance electronically. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. A signed acknowledgement of the receipt of the Summary of the Law was not on file for two (2) children. GS 110-102 1317 Authorization for emergency medical care information was not signed by child's parent. Two (2) children’s files did not contain a signed authorization for emergency medical care. .0802(d) 1318 Medical authorization was not present on child's first day. Two (2) children’s files did not contain a signed authorization for emergency medical care. .0802(d) 1797 The child care provider that is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, did not complete criminal history background check. The Head of School is listed as the Registered Agent on the Secretary of State website for the non-profit corporation. The Head of School does not have a Criminal Background Check qualifying letter. G.S. 110-90.2 & .2703(c) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) children’s files did not include a signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy. .0608(b)(1-6) Technical assistance was provided as follows: Item #114 Plan to obtain a signed acknowledgement of the receipt of the Summary of NC Child Care law from the parents of the two (2) children. Plan to include a signature line on your electronic enrollment packet that includes the acknowledgement of the receipt of the Summary of the Law. 110-102. Information for parents. The Secretary shall provide to each operator of a child care facility a summary of this Article for the parents, guardian, or full-time custodian of each child receiving child care in the facility to be distributed by the operator. Operators of child care facilities shall provide a copy of the summary to each child's parent, guardian, or full-time custodian before the child is enrolled in the child care facility. The child's parent, guardian, or full-time custodian shall sign a statement attesting that he or she received a copy of the summary before the child's enrollment. The summary shall include the name and address of the Secretary and the address of the Commission. The summary shall explain how parents may obtain information on individual child care facilities maintained in public files by the Division of Child Development and Early Education. The summary shall also include a statement regarding the mandatory duty prescribed in G.S. 7B-301 of any person suspecting child abuse or neglect has taken place in child care, or elsewhere, to report to the county Department of Social Services. The statement shall include the definitions of child abuse and neglect described in the Juvenile Code in G.S. 7B-101 and of child abuse described in the Criminal Code in G.S. 14-318.2 and G.S. 14-318.4. The statement shall stress that this reporting law does not require that the person reporting reveal the person's identity. Item #1317 and #1318 Plan to have the parents of the two (2) children sign the authorization for emergency medical treatment. Plan to update the electronic enrollment packet to include a signature line authorizing emergency medical treatment. Review the child’s enrollment application on the Division’s website as a guide. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. Item #1797 The Head of School, E. Howard, must obtain a Criminal Background Check qualifying letter from the Division of Child Development and Early Education. G.S. 110-90.2. Mandatory child care providers' criminal history checks. (a) For purposes of this section: (2) "Child care provider" means a person who: b. Owns or operates or seeks to own or operate a child care facility or nonlicensed child care home providing child care as defined in subdivision (1) of this subsection; or 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (c) If the owner of a child care license is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, shall complete the criminal history record check as specified in Paragraph (a) of this Rule. Item #1908 The Head of School, E. Howard, must obtain a Criminal Background Check qualifying letter from the Division of Child Development and Early Education. G.S. 110-90.2. Mandatory child care providers' criminal history checks. (a) For purposes of this section: (2) "Child care provider" means a person who: b. Owns or operates or seeks to own or operate a child care facility or nonlicensed child care home providing child care as defined in subdivision (1) of this subsection; or 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (c) If the owner of a child care license is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, shall complete the criminal history record check as specified in Paragraph (a) of this Rule. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 4/23/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall P.O. Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: We discussed requesting an extension for violations. Extension requests must be made prior to the due date of the letter of compliance. For item #1797, if an extension is needed, plan to request the extension on or before 4/19/24. Please note that extensions are not guaranteed, and need approval from my supervisor in order to be granted. I met with E. Howard to discuss possible expansion of the program. We discussed that the two (2) classrooms next to classroom space 1 are already licensed space. Prior to reopening these spaces to child care, a fire and sanitation inspection will be needed. We discussed that any other classrooms on site are not currently licensed and would need a building, fire and sanitation inspection. After these inspections are received, a licensing visit can be made to approve the spaces. We discussed the possibility of building additional outdoor classrooms. A copy of the Building Inspection used for child care centers has been attached to the email containing this visit summary, for your reference. Plan to also visit https://naturalearning.org/ to learn about natural/outdoor learning. We discussed a possible interest in pursuing NC Pre-K programming in the future. Our local contact for NC Pre-K is Stacey Bailey, who can be reached at stacey@buncombepfc.org We discussed possible interest in accepting subsidy vouchers. Plan to visit https://www.buncombecounty.org/governing/depts/publicassistance/Subsidy.aspx to learn more. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

GS 110-102 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 4/9/2024 Number Present: 17 Completed Date: 4/9/2024 Age: From 3 To 5 Total Minutes: 190 Time In: 09:20 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Compliance Follow-Up Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance follow-up visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaitlyn Marshall, Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed. Ms. Dror was present and available to ask and answer questions throughout the visit today. Limited monitoring was conducted today including supervision, staff/child ratios, approved space, permit restrictions, children’s records, and staff records. There were seventeen (17) children present in classroom space 1 with three (3) caregivers. Interactions were positive and nurturing. Supervision was adequate. During the Annual Compliance Visit on 3/12/24, fourteen (14) violations were cited. I receive a letter of compliance from Ms. Dror on 3/26/24. Compliance statements for several items were missing, incomplete or unclear. The facility was closed from 4/1/24-4/5/24 for Spring Break. The following items were not included in the letter of compliance on 3/26/24 and were monitored during today’s visit: Item #114: A signed and dated acknowledgement of receipt of the Summary of the Law was not on file for two (2) children. Liz Lesley, Operations Manager, was not present at the facility for assistance to confirm compliance electronically. Item #1317 and #1318: Medical Authorization was not obtained for the two (2) children. L. Lesley was not present at the facility for assistance to confirm compliance electronically. Item # 1797: The Criminal Background Check Qualifying Letter was not on file for E. Howard. I checked the ABCMS system today. The Criminal Background Check process was initiated on 3/25/24. The status remains “in process”. Please note that, until a Criminal Background Check qualifying letter is received, E. Howard cannot enter licensed space. Due to the back to back Criminal Background Check violations, an Administrative Action may be recommended. Item #1908: The signed acknowledgement of The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy has not been signed by the parents of the two (2) children. L. Lesley was not present at the facility for assistance to confirm compliance electronically. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. A signed acknowledgement of the receipt of the Summary of the Law was not on file for two (2) children. GS 110-102 1317 Authorization for emergency medical care information was not signed by child's parent. Two (2) children’s files did not contain a signed authorization for emergency medical care. .0802(d) 1318 Medical authorization was not present on child's first day. Two (2) children’s files did not contain a signed authorization for emergency medical care. .0802(d) 1797 The child care provider that is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, did not complete criminal history background check. The Head of School is listed as the Registered Agent on the Secretary of State website for the non-profit corporation. The Head of School does not have a Criminal Background Check qualifying letter. G.S. 110-90.2 & .2703(c) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) children’s files did not include a signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy. .0608(b)(1-6) Technical assistance was provided as follows: Item #114 Plan to obtain a signed acknowledgement of the receipt of the Summary of NC Child Care law from the parents of the two (2) children. Plan to include a signature line on your electronic enrollment packet that includes the acknowledgement of the receipt of the Summary of the Law. 110-102. Information for parents. The Secretary shall provide to each operator of a child care facility a summary of this Article for the parents, guardian, or full-time custodian of each child receiving child care in the facility to be distributed by the operator. Operators of child care facilities shall provide a copy of the summary to each child's parent, guardian, or full-time custodian before the child is enrolled in the child care facility. The child's parent, guardian, or full-time custodian shall sign a statement attesting that he or she received a copy of the summary before the child's enrollment. The summary shall include the name and address of the Secretary and the address of the Commission. The summary shall explain how parents may obtain information on individual child care facilities maintained in public files by the Division of Child Development and Early Education. The summary shall also include a statement regarding the mandatory duty prescribed in G.S. 7B-301 of any person suspecting child abuse or neglect has taken place in child care, or elsewhere, to report to the county Department of Social Services. The statement shall include the definitions of child abuse and neglect described in the Juvenile Code in G.S. 7B-101 and of child abuse described in the Criminal Code in G.S. 14-318.2 and G.S. 14-318.4. The statement shall stress that this reporting law does not require that the person reporting reveal the person's identity. Item #1317 and #1318 Plan to have the parents of the two (2) children sign the authorization for emergency medical treatment. Plan to update the electronic enrollment packet to include a signature line authorizing emergency medical treatment. Review the child’s enrollment application on the Division’s website as a guide. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. Item #1797 The Head of School, E. Howard, must obtain a Criminal Background Check qualifying letter from the Division of Child Development and Early Education. G.S. 110-90.2. Mandatory child care providers' criminal history checks. (a) For purposes of this section: (2) "Child care provider" means a person who: b. Owns or operates or seeks to own or operate a child care facility or nonlicensed child care home providing child care as defined in subdivision (1) of this subsection; or 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (c) If the owner of a child care license is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, shall complete the criminal history record check as specified in Paragraph (a) of this Rule. Item #1908 The Head of School, E. Howard, must obtain a Criminal Background Check qualifying letter from the Division of Child Development and Early Education. G.S. 110-90.2. Mandatory child care providers' criminal history checks. (a) For purposes of this section: (2) "Child care provider" means a person who: b. Owns or operates or seeks to own or operate a child care facility or nonlicensed child care home providing child care as defined in subdivision (1) of this subsection; or 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (c) If the owner of a child care license is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, shall complete the criminal history record check as specified in Paragraph (a) of this Rule. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 4/23/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall P.O. Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: We discussed requesting an extension for violations. Extension requests must be made prior to the due date of the letter of compliance. For item #1797, if an extension is needed, plan to request the extension on or before 4/19/24. Please note that extensions are not guaranteed, and need approval from my supervisor in order to be granted. I met with E. Howard to discuss possible expansion of the program. We discussed that the two (2) classrooms next to classroom space 1 are already licensed space. Prior to reopening these spaces to child care, a fire and sanitation inspection will be needed. We discussed that any other classrooms on site are not currently licensed and would need a building, fire and sanitation inspection. After these inspections are received, a licensing visit can be made to approve the spaces. We discussed the possibility of building additional outdoor classrooms. A copy of the Building Inspection used for child care centers has been attached to the email containing this visit summary, for your reference. Plan to also visit https://naturalearning.org/ to learn about natural/outdoor learning. We discussed a possible interest in pursuing NC Pre-K programming in the future. Our local contact for NC Pre-K is Stacey Bailey, who can be reached at stacey@buncombepfc.org We discussed possible interest in accepting subsidy vouchers. Plan to visit https://www.buncombecounty.org/governing/depts/publicassistance/Subsidy.aspx to learn more. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 4/9/2024 Number Present: 17 Completed Date: 4/9/2024 Age: From 3 To 5 Total Minutes: 190 Time In: 09:20 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Compliance Follow-Up Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance follow-up visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaitlyn Marshall, Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed. Ms. Dror was present and available to ask and answer questions throughout the visit today. Limited monitoring was conducted today including supervision, staff/child ratios, approved space, permit restrictions, children’s records, and staff records. There were seventeen (17) children present in classroom space 1 with three (3) caregivers. Interactions were positive and nurturing. Supervision was adequate. During the Annual Compliance Visit on 3/12/24, fourteen (14) violations were cited. I receive a letter of compliance from Ms. Dror on 3/26/24. Compliance statements for several items were missing, incomplete or unclear. The facility was closed from 4/1/24-4/5/24 for Spring Break. The following items were not included in the letter of compliance on 3/26/24 and were monitored during today’s visit: Item #114: A signed and dated acknowledgement of receipt of the Summary of the Law was not on file for two (2) children. Liz Lesley, Operations Manager, was not present at the facility for assistance to confirm compliance electronically. Item #1317 and #1318: Medical Authorization was not obtained for the two (2) children. L. Lesley was not present at the facility for assistance to confirm compliance electronically. Item # 1797: The Criminal Background Check Qualifying Letter was not on file for E. Howard. I checked the ABCMS system today. The Criminal Background Check process was initiated on 3/25/24. The status remains “in process”. Please note that, until a Criminal Background Check qualifying letter is received, E. Howard cannot enter licensed space. Due to the back to back Criminal Background Check violations, an Administrative Action may be recommended. Item #1908: The signed acknowledgement of The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy has not been signed by the parents of the two (2) children. L. Lesley was not present at the facility for assistance to confirm compliance electronically. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. A signed acknowledgement of the receipt of the Summary of the Law was not on file for two (2) children. GS 110-102 1317 Authorization for emergency medical care information was not signed by child's parent. Two (2) children’s files did not contain a signed authorization for emergency medical care. .0802(d) 1318 Medical authorization was not present on child's first day. Two (2) children’s files did not contain a signed authorization for emergency medical care. .0802(d) 1797 The child care provider that is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, did not complete criminal history background check. The Head of School is listed as the Registered Agent on the Secretary of State website for the non-profit corporation. The Head of School does not have a Criminal Background Check qualifying letter. G.S. 110-90.2 & .2703(c) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) children’s files did not include a signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy. .0608(b)(1-6) Technical assistance was provided as follows: Item #114 Plan to obtain a signed acknowledgement of the receipt of the Summary of NC Child Care law from the parents of the two (2) children. Plan to include a signature line on your electronic enrollment packet that includes the acknowledgement of the receipt of the Summary of the Law. 110-102. Information for parents. The Secretary shall provide to each operator of a child care facility a summary of this Article for the parents, guardian, or full-time custodian of each child receiving child care in the facility to be distributed by the operator. Operators of child care facilities shall provide a copy of the summary to each child's parent, guardian, or full-time custodian before the child is enrolled in the child care facility. The child's parent, guardian, or full-time custodian shall sign a statement attesting that he or she received a copy of the summary before the child's enrollment. The summary shall include the name and address of the Secretary and the address of the Commission. The summary shall explain how parents may obtain information on individual child care facilities maintained in public files by the Division of Child Development and Early Education. The summary shall also include a statement regarding the mandatory duty prescribed in G.S. 7B-301 of any person suspecting child abuse or neglect has taken place in child care, or elsewhere, to report to the county Department of Social Services. The statement shall include the definitions of child abuse and neglect described in the Juvenile Code in G.S. 7B-101 and of child abuse described in the Criminal Code in G.S. 14-318.2 and G.S. 14-318.4. The statement shall stress that this reporting law does not require that the person reporting reveal the person's identity. Item #1317 and #1318 Plan to have the parents of the two (2) children sign the authorization for emergency medical treatment. Plan to update the electronic enrollment packet to include a signature line authorizing emergency medical treatment. Review the child’s enrollment application on the Division’s website as a guide. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. Item #1797 The Head of School, E. Howard, must obtain a Criminal Background Check qualifying letter from the Division of Child Development and Early Education. G.S. 110-90.2. Mandatory child care providers' criminal history checks. (a) For purposes of this section: (2) "Child care provider" means a person who: b. Owns or operates or seeks to own or operate a child care facility or nonlicensed child care home providing child care as defined in subdivision (1) of this subsection; or 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (c) If the owner of a child care license is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, shall complete the criminal history record check as specified in Paragraph (a) of this Rule. Item #1908 The Head of School, E. Howard, must obtain a Criminal Background Check qualifying letter from the Division of Child Development and Early Education. G.S. 110-90.2. Mandatory child care providers' criminal history checks. (a) For purposes of this section: (2) "Child care provider" means a person who: b. Owns or operates or seeks to own or operate a child care facility or nonlicensed child care home providing child care as defined in subdivision (1) of this subsection; or 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (c) If the owner of a child care license is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, shall complete the criminal history record check as specified in Paragraph (a) of this Rule. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 4/23/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall P.O. Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: We discussed requesting an extension for violations. Extension requests must be made prior to the due date of the letter of compliance. For item #1797, if an extension is needed, plan to request the extension on or before 4/19/24. Please note that extensions are not guaranteed, and need approval from my supervisor in order to be granted. I met with E. Howard to discuss possible expansion of the program. We discussed that the two (2) classrooms next to classroom space 1 are already licensed space. Prior to reopening these spaces to child care, a fire and sanitation inspection will be needed. We discussed that any other classrooms on site are not currently licensed and would need a building, fire and sanitation inspection. After these inspections are received, a licensing visit can be made to approve the spaces. We discussed the possibility of building additional outdoor classrooms. A copy of the Building Inspection used for child care centers has been attached to the email containing this visit summary, for your reference. Plan to also visit https://naturalearning.org/ to learn about natural/outdoor learning. We discussed a possible interest in pursuing NC Pre-K programming in the future. Our local contact for NC Pre-K is Stacey Bailey, who can be reached at stacey@buncombepfc.org We discussed possible interest in accepting subsidy vouchers. Plan to visit https://www.buncombecounty.org/governing/depts/publicassistance/Subsidy.aspx to learn more. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0304 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 3/12/2024 Number Present: 16 Completed Date: 3/12/2024 Age: From 3 To 5 Total Minutes: 390 Time In: 09:00 AM Time Out: 03:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaitlyn Marshall Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-three percent (93%) as of 3/12/24. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Odyssey: A Community of Integral Learning, Inc., is current/active as of 3/12/24. Permit type – Four (4) star license issued 12/11/20 Special Services/Restrictions – 1st shift (daytime care), meets enhanced space. The facility serves children with special needs. The last annual compliance visit was conducted on 4/11/23. The last fire drill was practiced on 2/13/24. The last shelter-in-place drill was practiced on 1/24/24. The last playground inspection was documented on 1/24/24. The last fire inspection was approved on 10/19/23. The last sanitation inspection was conducted on 10/17/23 with six (6) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The Emergency Preparedness and Response plan was updated on 12/17/23. The approved curriculum for four-year-old children is Explorations. The program does not provide transportation. There are seventeen (17) children enrolled. Two (2) children’s files were monitored. There are five (5) staff, including one (1) new staff. One (1) new staff file was monitored today and two (2) existing staff files were monitored today. Upon arrival I was greeted by Kimberly Prue, Teacher. Ms. Dror arrived shortly. Children were observed building large structures with wooden blocks, creating collages with paper, glue and scissors, and reading books with caregivers. Children ate snack from home. Upon arriving to the classroom, parents helped children wash hands. I observed a large group meeting that was led by Ms. Dror. Children discussed artwork in a book. Children were then invited to create their own artwork in a large group setting. Interactions were positive, nurturing and respectful. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. A signed acknowledgement of the receipt of the Summary of the Law was not on file for two (2) children. GS 110-102 705 Equipment and furnishings were not sturdy, stable and free of hazards. Rust was observed on the right side of the fence on the playground. Rust was observed on the fence behind the shed. Rust was observed on the bottom of the gate leading to the road. Sharp edges caused by unattached wiring were observed in two (2) places on the fence facing the road. Sharp edges caused by broken chain link fence were observed on the fence facing the woods. .0601(c) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. The last playground inspection was conducted on 1/24/24. .0605(q) 862 The EMC plan was not reviewed with all staff annually and whenever the plan was revised. The Emergency Medical Care plan was not reviewed annually with one (1) substitute 10A NCAC 09 .0802(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. One (1) substitute, date of employment 10/18/21, last updated the Emergency Information form on 10/12/22. .0701(a) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. Staff members HD and CM did not have an annual staff evaluation on file. Staff CM did not have a Professional Development Plan on file. 10A NCAC 09 .0514(f) 1317 Authorization for emergency medical care information was not signed by child's parent. Two (2) children’s files did not contain a signed authorization for emergency medical care. .0802(d) 1318 Medical authorization was not present on child's first day. The authorization for emergency medical care was not present on the first day for two (2) children. .0802(d) 1797 The child care provider that is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, did not complete criminal history background check. The Head of School is listed as the Registered Agent on the Secretary of State website for the non-profit corporation. The Head of School does not have a Criminal Background Check qualifying letter. G.S. 110-90.2 & .2703(c) 1826 Substitutes and volunteers counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. The Emergency Preparedness and Response plan was not reviewed with one (1) substitute annually. .0607(g) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The mulch at the base of the slide measured less and one (1) inch in depth. The mulch at the edge of the crash pads under the swings measured less than one (1) inch. .0605(k)(1-4) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The signed Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement was not maintained in one (1) substitute staff’s file. .0608(d)(1-4) 1898 Staff did not complete the health and safety training within one year of employment. One (1) substitute, hire date 10/18/21, did not complete the Health and Safety Training topics within one year of employment. .1102(a) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) children’s files did not include a signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy. .0608(b)(1-6) Technical assistance was provided as follows: Item #114 Plan to include a signature line on your electronic enrollment packet that includes the acknowledgement of the receipt of the Summary of the Law. 110-102. Information for parents. The Secretary shall provide to each operator of a child care facility a summary of this Article for the parents, guardian, or full-time custodian of each child receiving child care in the facility to be distributed by the operator. Operators of child care facilities shall provide a copy of the summary to each child's parent, guardian, or full-time custodian before the child is enrolled in the child care facility. The child's parent, guardian, or full-time custodian shall sign a statement attesting that he or she received a copy of the summary before the child's enrollment. The summary shall include the name and address of the Secretary and the address of the Commission. The summary shall explain how parents may obtain information on individual child care facilities maintained in public files by the Division of Child Development and Early Education. The summary shall also include a statement regarding the mandatory duty prescribed in G.S. 7B-301 of any person suspecting child abuse or neglect has taken place in child care, or elsewhere, to report to the county Department of Social Services. The statement shall include the definitions of child abuse and neglect described in the Juvenile Code in G.S. 7B-101 and of child abuse described in the Criminal Code in G.S. 14-318.2 and G.S. 14-318.4. The statement shall stress that this reporting law does not require that the person reporting reveal the person's identity. Item #705 Plan to sand and paint over the rust on the fence. Plan to tighten or remove the loose wire on the fence facing the road. Plan to repair or cover the broken fence facing the woods. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. Item #859 IN your letter of compliance include a statement that indicates how you will ensure playground inspections are conducted on a monthly basis. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (q) Following completion of playground safety training as required by Rule .1102(e) of this Chapter, a monthly playground inspection shall be conducted by an individual trained in playground safety requirements. A trained administrator or staff person shall make a record of each inspection using a playground inspection checklist provided by the Division. The checklist shall be signed by the person who conducts the inspection and shall be maintained for 12 months in the center's files for review by a representative of the Division. The playground inspection checklist may be found online at https://ncchildcare.ncdhhs.gov/providers/credent.asp. The playground inspection includes a checklist of items related to safety, surfacing, and equipment quality. Item #862 Plan to review the Emergency Medical Care plan with the one (1) substitute. Plan to maintain documentation of this review in the staff member’s file. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (a) Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. The following information shall be included in the center's emergency medical care plan: (1) The name of the person and at least one alternate, responsible for carrying out that plan of action, ensuring that appropriate medical care is given, and determining which of the following is needed: (A) first aid given at the center for an injury or illness needing only minimal attention; and (B) calling 911 in accordance with CPR or First Aid training recommendations. (2) The name of the person and one alternate, at the center responsible for: (A) ensuring that the signed authorization described in Paragraph (d) of this Rule is taken with the ill or injured child to the medical facility; (B) accompanying the ill or injured child to the medical facility; (C) notifying a child's parents or emergency contact person about the illness or injury and where the child has been taken for treatment; (D) obtaining substitute staff, if needed, to maintain required staff/child ratio and adequate supervision of children who remain in the center; and (3) A statement giving the location of the telephone located on the premises available for use in case of emergency. A telephone located in an office in the center that is sometimes locked during the time the children are present shall not be designated for use in an emergency. Item #1035 Plan to have the one (1) substitute update the Emergency Information form. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. Item #1232 Plan to complete a Professional Development Plan for the one (1) substitute and maintain the plan in the staff member’s file. Plan to complete an annual staff evaluation for both staff and maintain in the staff member’s file. Technical Assistance was provided today for these items. We discussed that the substitute can create the SMART goals used for teaching staff. We discussed documentation of the evaluation discussion can be used as documentation of the Annual Staff Evaluation. 10A NCAC 09 .0514 OPERATIONAL AND PERSONNEL POLICIES (f) In addition to all records required in Rule .0302(d) of this Chapter, each employee's personnel file shall contain an annual staff evaluation and staff development plan. Item #1317 and #1318 Plan to update the electronic enrollment packet to include a signature line authorizing emergency medical treatment. Review the child’s enrollment application on the Division’s website as a guide. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. Item #1797 The Head of School, E. Howard, must obtain a Criminal Background Check qualifying letter from the Division of Child Development and Early Education. G.S. 110-90.2. Mandatory child care providers' criminal history checks. (a) For purposes of this section: (2) "Child care provider" means a person who: b. Owns or operates or seeks to own or operate a child care facility or nonlicensed child care home providing child care as defined in subdivision (1) of this subsection; or 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (c) If the owner of a child care license is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, shall complete the criminal history record check as specified in Paragraph (a) of this Rule. Item #1826 Plan to review the EPR plan with the one (1) substitute and maintain documentation of this review on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes and volunteers counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. Item #1867 Plan to add more mulch at the base of the slide and under the swings to reach the depth required in the rule below: 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (k) The depth of the loose surfacing material shall be based on the critical height of the equipment, which is defined as the maximum height that a child may sit, or stand, as follows: (1) equipment with a critical height of 5 feet or less shall have 6 inches of loose surface materials; (2) equipment with a critical height of more than 5 feet, but less than 7 feet, shall have 6 inches of loose surfacing material, except for sand; (3) equipment with a critical height of 7 feet to 10 feet shall have 9 inches of any of the loose surfacing material, except for sand; and (4) when sand is used as a surfacing material for equipment with a critical height of more than 5 feet, 12 inches shall be required. (2) Swings shall have protective surfacing that extends two times the length of the pivot point to the surface below. The surfacing shall be to the front and rear of the swing. Item #1874 Plan to have the one (1) substitute sign the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement and maintain this acknowledgment in the staff member’s file. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual's name; (2) the date the center's policy was given and explained to the individual; (3) the individual's signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member's file. Item #1898 The one (1) substitute must complete Health and Safety training on DCDEE Moodle. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (a) Child care administrators and staff members shall complete health and safety training within one year of employment, unless the staff member has completed the training within the year prior to beginning employment. Health and safety training shall be in addition to the new staff orientation requirements set forth in Rule .1101 of this Section. The following persons shall be exempt from this requirement: (1) staff members that do not have caregiving responsibilities for a child or group of children; (2) service providers such as speech therapists, occupational therapists, and physical therapists; and (3) substitute providers who provide services for less than 10 days in a 12-month period. Item #1908 Plan to update the electronic enrollment packet to include the signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent's signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child's file for review by the Division: (1) The child's name; (2) The date the child first attended the center; (3) The date the operator's policy was given and explained to the parent; (4) The parent's name; (5) The parent's signature; and (6) The date the parent signed the acknowledgment. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 3/26/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall P.O. Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: We discussed that children’s files were recently moved to a new electronic platform. We discussed ways of updating the enrollment packet to include required signature lines. Plan to review the forms provided by the Division on the Division’s website under the “Provider” tab. We discussed the upcoming Prep Year Assessment. We discussed that your facility currently offers robust Parent Participation. Plan to document this on the forms provided by NCRLAP. We discussed that the stumps used for gross motor play may require additional cushioning for ECERS-R scoring purposes. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. We discussed that K. Prue is currently enrolled in EDU 119. Plan to maintain documentation of this enrollment in the staff member’s file. A tuition receipt or registration notification will suffice. Plan to include the exact date when updating forms such as the Emergency Information form. Staff JWD recently moved from a substitute to an assistant teacher. Plan to maintain the new job description in the staff member’s file. Staff HD will need 2.5 ongoing training hours by 8/17/24. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. Your facility has been placed in cohort 1. Your Prep Year assessment has been scheduled. Your staff have all created WORKS accounts and submitted transcripts. However, both assistant teachers received a return letter that was shared with you today. Please refer to the return letter for instructions on how to properly submit transcripts. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0514 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 3/12/2024 Number Present: 16 Completed Date: 3/12/2024 Age: From 3 To 5 Total Minutes: 390 Time In: 09:00 AM Time Out: 03:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaitlyn Marshall Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-three percent (93%) as of 3/12/24. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Odyssey: A Community of Integral Learning, Inc., is current/active as of 3/12/24. Permit type – Four (4) star license issued 12/11/20 Special Services/Restrictions – 1st shift (daytime care), meets enhanced space. The facility serves children with special needs. The last annual compliance visit was conducted on 4/11/23. The last fire drill was practiced on 2/13/24. The last shelter-in-place drill was practiced on 1/24/24. The last playground inspection was documented on 1/24/24. The last fire inspection was approved on 10/19/23. The last sanitation inspection was conducted on 10/17/23 with six (6) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The Emergency Preparedness and Response plan was updated on 12/17/23. The approved curriculum for four-year-old children is Explorations. The program does not provide transportation. There are seventeen (17) children enrolled. Two (2) children’s files were monitored. There are five (5) staff, including one (1) new staff. One (1) new staff file was monitored today and two (2) existing staff files were monitored today. Upon arrival I was greeted by Kimberly Prue, Teacher. Ms. Dror arrived shortly. Children were observed building large structures with wooden blocks, creating collages with paper, glue and scissors, and reading books with caregivers. Children ate snack from home. Upon arriving to the classroom, parents helped children wash hands. I observed a large group meeting that was led by Ms. Dror. Children discussed artwork in a book. Children were then invited to create their own artwork in a large group setting. Interactions were positive, nurturing and respectful. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. A signed acknowledgement of the receipt of the Summary of the Law was not on file for two (2) children. GS 110-102 705 Equipment and furnishings were not sturdy, stable and free of hazards. Rust was observed on the right side of the fence on the playground. Rust was observed on the fence behind the shed. Rust was observed on the bottom of the gate leading to the road. Sharp edges caused by unattached wiring were observed in two (2) places on the fence facing the road. Sharp edges caused by broken chain link fence were observed on the fence facing the woods. .0601(c) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. The last playground inspection was conducted on 1/24/24. .0605(q) 862 The EMC plan was not reviewed with all staff annually and whenever the plan was revised. The Emergency Medical Care plan was not reviewed annually with one (1) substitute 10A NCAC 09 .0802(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. One (1) substitute, date of employment 10/18/21, last updated the Emergency Information form on 10/12/22. .0701(a) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. Staff members HD and CM did not have an annual staff evaluation on file. Staff CM did not have a Professional Development Plan on file. 10A NCAC 09 .0514(f) 1317 Authorization for emergency medical care information was not signed by child's parent. Two (2) children’s files did not contain a signed authorization for emergency medical care. .0802(d) 1318 Medical authorization was not present on child's first day. The authorization for emergency medical care was not present on the first day for two (2) children. .0802(d) 1797 The child care provider that is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, did not complete criminal history background check. The Head of School is listed as the Registered Agent on the Secretary of State website for the non-profit corporation. The Head of School does not have a Criminal Background Check qualifying letter. G.S. 110-90.2 & .2703(c) 1826 Substitutes and volunteers counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. The Emergency Preparedness and Response plan was not reviewed with one (1) substitute annually. .0607(g) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The mulch at the base of the slide measured less and one (1) inch in depth. The mulch at the edge of the crash pads under the swings measured less than one (1) inch. .0605(k)(1-4) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The signed Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement was not maintained in one (1) substitute staff’s file. .0608(d)(1-4) 1898 Staff did not complete the health and safety training within one year of employment. One (1) substitute, hire date 10/18/21, did not complete the Health and Safety Training topics within one year of employment. .1102(a) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) children’s files did not include a signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy. .0608(b)(1-6) Technical assistance was provided as follows: Item #114 Plan to include a signature line on your electronic enrollment packet that includes the acknowledgement of the receipt of the Summary of the Law. 110-102. Information for parents. The Secretary shall provide to each operator of a child care facility a summary of this Article for the parents, guardian, or full-time custodian of each child receiving child care in the facility to be distributed by the operator. Operators of child care facilities shall provide a copy of the summary to each child's parent, guardian, or full-time custodian before the child is enrolled in the child care facility. The child's parent, guardian, or full-time custodian shall sign a statement attesting that he or she received a copy of the summary before the child's enrollment. The summary shall include the name and address of the Secretary and the address of the Commission. The summary shall explain how parents may obtain information on individual child care facilities maintained in public files by the Division of Child Development and Early Education. The summary shall also include a statement regarding the mandatory duty prescribed in G.S. 7B-301 of any person suspecting child abuse or neglect has taken place in child care, or elsewhere, to report to the county Department of Social Services. The statement shall include the definitions of child abuse and neglect described in the Juvenile Code in G.S. 7B-101 and of child abuse described in the Criminal Code in G.S. 14-318.2 and G.S. 14-318.4. The statement shall stress that this reporting law does not require that the person reporting reveal the person's identity. Item #705 Plan to sand and paint over the rust on the fence. Plan to tighten or remove the loose wire on the fence facing the road. Plan to repair or cover the broken fence facing the woods. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. Item #859 IN your letter of compliance include a statement that indicates how you will ensure playground inspections are conducted on a monthly basis. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (q) Following completion of playground safety training as required by Rule .1102(e) of this Chapter, a monthly playground inspection shall be conducted by an individual trained in playground safety requirements. A trained administrator or staff person shall make a record of each inspection using a playground inspection checklist provided by the Division. The checklist shall be signed by the person who conducts the inspection and shall be maintained for 12 months in the center's files for review by a representative of the Division. The playground inspection checklist may be found online at https://ncchildcare.ncdhhs.gov/providers/credent.asp. The playground inspection includes a checklist of items related to safety, surfacing, and equipment quality. Item #862 Plan to review the Emergency Medical Care plan with the one (1) substitute. Plan to maintain documentation of this review in the staff member’s file. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (a) Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. The following information shall be included in the center's emergency medical care plan: (1) The name of the person and at least one alternate, responsible for carrying out that plan of action, ensuring that appropriate medical care is given, and determining which of the following is needed: (A) first aid given at the center for an injury or illness needing only minimal attention; and (B) calling 911 in accordance with CPR or First Aid training recommendations. (2) The name of the person and one alternate, at the center responsible for: (A) ensuring that the signed authorization described in Paragraph (d) of this Rule is taken with the ill or injured child to the medical facility; (B) accompanying the ill or injured child to the medical facility; (C) notifying a child's parents or emergency contact person about the illness or injury and where the child has been taken for treatment; (D) obtaining substitute staff, if needed, to maintain required staff/child ratio and adequate supervision of children who remain in the center; and (3) A statement giving the location of the telephone located on the premises available for use in case of emergency. A telephone located in an office in the center that is sometimes locked during the time the children are present shall not be designated for use in an emergency. Item #1035 Plan to have the one (1) substitute update the Emergency Information form. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. Item #1232 Plan to complete a Professional Development Plan for the one (1) substitute and maintain the plan in the staff member’s file. Plan to complete an annual staff evaluation for both staff and maintain in the staff member’s file. Technical Assistance was provided today for these items. We discussed that the substitute can create the SMART goals used for teaching staff. We discussed documentation of the evaluation discussion can be used as documentation of the Annual Staff Evaluation. 10A NCAC 09 .0514 OPERATIONAL AND PERSONNEL POLICIES (f) In addition to all records required in Rule .0302(d) of this Chapter, each employee's personnel file shall contain an annual staff evaluation and staff development plan. Item #1317 and #1318 Plan to update the electronic enrollment packet to include a signature line authorizing emergency medical treatment. Review the child’s enrollment application on the Division’s website as a guide. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. Item #1797 The Head of School, E. Howard, must obtain a Criminal Background Check qualifying letter from the Division of Child Development and Early Education. G.S. 110-90.2. Mandatory child care providers' criminal history checks. (a) For purposes of this section: (2) "Child care provider" means a person who: b. Owns or operates or seeks to own or operate a child care facility or nonlicensed child care home providing child care as defined in subdivision (1) of this subsection; or 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (c) If the owner of a child care license is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, shall complete the criminal history record check as specified in Paragraph (a) of this Rule. Item #1826 Plan to review the EPR plan with the one (1) substitute and maintain documentation of this review on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes and volunteers counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. Item #1867 Plan to add more mulch at the base of the slide and under the swings to reach the depth required in the rule below: 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (k) The depth of the loose surfacing material shall be based on the critical height of the equipment, which is defined as the maximum height that a child may sit, or stand, as follows: (1) equipment with a critical height of 5 feet or less shall have 6 inches of loose surface materials; (2) equipment with a critical height of more than 5 feet, but less than 7 feet, shall have 6 inches of loose surfacing material, except for sand; (3) equipment with a critical height of 7 feet to 10 feet shall have 9 inches of any of the loose surfacing material, except for sand; and (4) when sand is used as a surfacing material for equipment with a critical height of more than 5 feet, 12 inches shall be required. (2) Swings shall have protective surfacing that extends two times the length of the pivot point to the surface below. The surfacing shall be to the front and rear of the swing. Item #1874 Plan to have the one (1) substitute sign the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement and maintain this acknowledgment in the staff member’s file. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual's name; (2) the date the center's policy was given and explained to the individual; (3) the individual's signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member's file. Item #1898 The one (1) substitute must complete Health and Safety training on DCDEE Moodle. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (a) Child care administrators and staff members shall complete health and safety training within one year of employment, unless the staff member has completed the training within the year prior to beginning employment. Health and safety training shall be in addition to the new staff orientation requirements set forth in Rule .1101 of this Section. The following persons shall be exempt from this requirement: (1) staff members that do not have caregiving responsibilities for a child or group of children; (2) service providers such as speech therapists, occupational therapists, and physical therapists; and (3) substitute providers who provide services for less than 10 days in a 12-month period. Item #1908 Plan to update the electronic enrollment packet to include the signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent's signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child's file for review by the Division: (1) The child's name; (2) The date the child first attended the center; (3) The date the operator's policy was given and explained to the parent; (4) The parent's name; (5) The parent's signature; and (6) The date the parent signed the acknowledgment. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 3/26/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall P.O. Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: We discussed that children’s files were recently moved to a new electronic platform. We discussed ways of updating the enrollment packet to include required signature lines. Plan to review the forms provided by the Division on the Division’s website under the “Provider” tab. We discussed the upcoming Prep Year Assessment. We discussed that your facility currently offers robust Parent Participation. Plan to document this on the forms provided by NCRLAP. We discussed that the stumps used for gross motor play may require additional cushioning for ECERS-R scoring purposes. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. We discussed that K. Prue is currently enrolled in EDU 119. Plan to maintain documentation of this enrollment in the staff member’s file. A tuition receipt or registration notification will suffice. Plan to include the exact date when updating forms such as the Emergency Information form. Staff JWD recently moved from a substitute to an assistant teacher. Plan to maintain the new job description in the staff member’s file. Staff HD will need 2.5 ongoing training hours by 8/17/24. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. Your facility has been placed in cohort 1. Your Prep Year assessment has been scheduled. Your staff have all created WORKS accounts and submitted transcripts. However, both assistant teachers received a return letter that was shared with you today. Please refer to the return letter for instructions on how to properly submit transcripts. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0601 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 3/12/2024 Number Present: 16 Completed Date: 3/12/2024 Age: From 3 To 5 Total Minutes: 390 Time In: 09:00 AM Time Out: 03:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaitlyn Marshall Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-three percent (93%) as of 3/12/24. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Odyssey: A Community of Integral Learning, Inc., is current/active as of 3/12/24. Permit type – Four (4) star license issued 12/11/20 Special Services/Restrictions – 1st shift (daytime care), meets enhanced space. The facility serves children with special needs. The last annual compliance visit was conducted on 4/11/23. The last fire drill was practiced on 2/13/24. The last shelter-in-place drill was practiced on 1/24/24. The last playground inspection was documented on 1/24/24. The last fire inspection was approved on 10/19/23. The last sanitation inspection was conducted on 10/17/23 with six (6) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The Emergency Preparedness and Response plan was updated on 12/17/23. The approved curriculum for four-year-old children is Explorations. The program does not provide transportation. There are seventeen (17) children enrolled. Two (2) children’s files were monitored. There are five (5) staff, including one (1) new staff. One (1) new staff file was monitored today and two (2) existing staff files were monitored today. Upon arrival I was greeted by Kimberly Prue, Teacher. Ms. Dror arrived shortly. Children were observed building large structures with wooden blocks, creating collages with paper, glue and scissors, and reading books with caregivers. Children ate snack from home. Upon arriving to the classroom, parents helped children wash hands. I observed a large group meeting that was led by Ms. Dror. Children discussed artwork in a book. Children were then invited to create their own artwork in a large group setting. Interactions were positive, nurturing and respectful. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. A signed acknowledgement of the receipt of the Summary of the Law was not on file for two (2) children. GS 110-102 705 Equipment and furnishings were not sturdy, stable and free of hazards. Rust was observed on the right side of the fence on the playground. Rust was observed on the fence behind the shed. Rust was observed on the bottom of the gate leading to the road. Sharp edges caused by unattached wiring were observed in two (2) places on the fence facing the road. Sharp edges caused by broken chain link fence were observed on the fence facing the woods. .0601(c) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. The last playground inspection was conducted on 1/24/24. .0605(q) 862 The EMC plan was not reviewed with all staff annually and whenever the plan was revised. The Emergency Medical Care plan was not reviewed annually with one (1) substitute 10A NCAC 09 .0802(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. One (1) substitute, date of employment 10/18/21, last updated the Emergency Information form on 10/12/22. .0701(a) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. Staff members HD and CM did not have an annual staff evaluation on file. Staff CM did not have a Professional Development Plan on file. 10A NCAC 09 .0514(f) 1317 Authorization for emergency medical care information was not signed by child's parent. Two (2) children’s files did not contain a signed authorization for emergency medical care. .0802(d) 1318 Medical authorization was not present on child's first day. The authorization for emergency medical care was not present on the first day for two (2) children. .0802(d) 1797 The child care provider that is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, did not complete criminal history background check. The Head of School is listed as the Registered Agent on the Secretary of State website for the non-profit corporation. The Head of School does not have a Criminal Background Check qualifying letter. G.S. 110-90.2 & .2703(c) 1826 Substitutes and volunteers counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. The Emergency Preparedness and Response plan was not reviewed with one (1) substitute annually. .0607(g) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The mulch at the base of the slide measured less and one (1) inch in depth. The mulch at the edge of the crash pads under the swings measured less than one (1) inch. .0605(k)(1-4) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The signed Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement was not maintained in one (1) substitute staff’s file. .0608(d)(1-4) 1898 Staff did not complete the health and safety training within one year of employment. One (1) substitute, hire date 10/18/21, did not complete the Health and Safety Training topics within one year of employment. .1102(a) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) children’s files did not include a signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy. .0608(b)(1-6) Technical assistance was provided as follows: Item #114 Plan to include a signature line on your electronic enrollment packet that includes the acknowledgement of the receipt of the Summary of the Law. 110-102. Information for parents. The Secretary shall provide to each operator of a child care facility a summary of this Article for the parents, guardian, or full-time custodian of each child receiving child care in the facility to be distributed by the operator. Operators of child care facilities shall provide a copy of the summary to each child's parent, guardian, or full-time custodian before the child is enrolled in the child care facility. The child's parent, guardian, or full-time custodian shall sign a statement attesting that he or she received a copy of the summary before the child's enrollment. The summary shall include the name and address of the Secretary and the address of the Commission. The summary shall explain how parents may obtain information on individual child care facilities maintained in public files by the Division of Child Development and Early Education. The summary shall also include a statement regarding the mandatory duty prescribed in G.S. 7B-301 of any person suspecting child abuse or neglect has taken place in child care, or elsewhere, to report to the county Department of Social Services. The statement shall include the definitions of child abuse and neglect described in the Juvenile Code in G.S. 7B-101 and of child abuse described in the Criminal Code in G.S. 14-318.2 and G.S. 14-318.4. The statement shall stress that this reporting law does not require that the person reporting reveal the person's identity. Item #705 Plan to sand and paint over the rust on the fence. Plan to tighten or remove the loose wire on the fence facing the road. Plan to repair or cover the broken fence facing the woods. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. Item #859 IN your letter of compliance include a statement that indicates how you will ensure playground inspections are conducted on a monthly basis. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (q) Following completion of playground safety training as required by Rule .1102(e) of this Chapter, a monthly playground inspection shall be conducted by an individual trained in playground safety requirements. A trained administrator or staff person shall make a record of each inspection using a playground inspection checklist provided by the Division. The checklist shall be signed by the person who conducts the inspection and shall be maintained for 12 months in the center's files for review by a representative of the Division. The playground inspection checklist may be found online at https://ncchildcare.ncdhhs.gov/providers/credent.asp. The playground inspection includes a checklist of items related to safety, surfacing, and equipment quality. Item #862 Plan to review the Emergency Medical Care plan with the one (1) substitute. Plan to maintain documentation of this review in the staff member’s file. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (a) Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. The following information shall be included in the center's emergency medical care plan: (1) The name of the person and at least one alternate, responsible for carrying out that plan of action, ensuring that appropriate medical care is given, and determining which of the following is needed: (A) first aid given at the center for an injury or illness needing only minimal attention; and (B) calling 911 in accordance with CPR or First Aid training recommendations. (2) The name of the person and one alternate, at the center responsible for: (A) ensuring that the signed authorization described in Paragraph (d) of this Rule is taken with the ill or injured child to the medical facility; (B) accompanying the ill or injured child to the medical facility; (C) notifying a child's parents or emergency contact person about the illness or injury and where the child has been taken for treatment; (D) obtaining substitute staff, if needed, to maintain required staff/child ratio and adequate supervision of children who remain in the center; and (3) A statement giving the location of the telephone located on the premises available for use in case of emergency. A telephone located in an office in the center that is sometimes locked during the time the children are present shall not be designated for use in an emergency. Item #1035 Plan to have the one (1) substitute update the Emergency Information form. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. Item #1232 Plan to complete a Professional Development Plan for the one (1) substitute and maintain the plan in the staff member’s file. Plan to complete an annual staff evaluation for both staff and maintain in the staff member’s file. Technical Assistance was provided today for these items. We discussed that the substitute can create the SMART goals used for teaching staff. We discussed documentation of the evaluation discussion can be used as documentation of the Annual Staff Evaluation. 10A NCAC 09 .0514 OPERATIONAL AND PERSONNEL POLICIES (f) In addition to all records required in Rule .0302(d) of this Chapter, each employee's personnel file shall contain an annual staff evaluation and staff development plan. Item #1317 and #1318 Plan to update the electronic enrollment packet to include a signature line authorizing emergency medical treatment. Review the child’s enrollment application on the Division’s website as a guide. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. Item #1797 The Head of School, E. Howard, must obtain a Criminal Background Check qualifying letter from the Division of Child Development and Early Education. G.S. 110-90.2. Mandatory child care providers' criminal history checks. (a) For purposes of this section: (2) "Child care provider" means a person who: b. Owns or operates or seeks to own or operate a child care facility or nonlicensed child care home providing child care as defined in subdivision (1) of this subsection; or 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (c) If the owner of a child care license is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, shall complete the criminal history record check as specified in Paragraph (a) of this Rule. Item #1826 Plan to review the EPR plan with the one (1) substitute and maintain documentation of this review on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes and volunteers counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. Item #1867 Plan to add more mulch at the base of the slide and under the swings to reach the depth required in the rule below: 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (k) The depth of the loose surfacing material shall be based on the critical height of the equipment, which is defined as the maximum height that a child may sit, or stand, as follows: (1) equipment with a critical height of 5 feet or less shall have 6 inches of loose surface materials; (2) equipment with a critical height of more than 5 feet, but less than 7 feet, shall have 6 inches of loose surfacing material, except for sand; (3) equipment with a critical height of 7 feet to 10 feet shall have 9 inches of any of the loose surfacing material, except for sand; and (4) when sand is used as a surfacing material for equipment with a critical height of more than 5 feet, 12 inches shall be required. (2) Swings shall have protective surfacing that extends two times the length of the pivot point to the surface below. The surfacing shall be to the front and rear of the swing. Item #1874 Plan to have the one (1) substitute sign the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement and maintain this acknowledgment in the staff member’s file. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual's name; (2) the date the center's policy was given and explained to the individual; (3) the individual's signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member's file. Item #1898 The one (1) substitute must complete Health and Safety training on DCDEE Moodle. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (a) Child care administrators and staff members shall complete health and safety training within one year of employment, unless the staff member has completed the training within the year prior to beginning employment. Health and safety training shall be in addition to the new staff orientation requirements set forth in Rule .1101 of this Section. The following persons shall be exempt from this requirement: (1) staff members that do not have caregiving responsibilities for a child or group of children; (2) service providers such as speech therapists, occupational therapists, and physical therapists; and (3) substitute providers who provide services for less than 10 days in a 12-month period. Item #1908 Plan to update the electronic enrollment packet to include the signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent's signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child's file for review by the Division: (1) The child's name; (2) The date the child first attended the center; (3) The date the operator's policy was given and explained to the parent; (4) The parent's name; (5) The parent's signature; and (6) The date the parent signed the acknowledgment. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 3/26/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall P.O. Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: We discussed that children’s files were recently moved to a new electronic platform. We discussed ways of updating the enrollment packet to include required signature lines. Plan to review the forms provided by the Division on the Division’s website under the “Provider” tab. We discussed the upcoming Prep Year Assessment. We discussed that your facility currently offers robust Parent Participation. Plan to document this on the forms provided by NCRLAP. We discussed that the stumps used for gross motor play may require additional cushioning for ECERS-R scoring purposes. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. We discussed that K. Prue is currently enrolled in EDU 119. Plan to maintain documentation of this enrollment in the staff member’s file. A tuition receipt or registration notification will suffice. Plan to include the exact date when updating forms such as the Emergency Information form. Staff JWD recently moved from a substitute to an assistant teacher. Plan to maintain the new job description in the staff member’s file. Staff HD will need 2.5 ongoing training hours by 8/17/24. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. Your facility has been placed in cohort 1. Your Prep Year assessment has been scheduled. Your staff have all created WORKS accounts and submitted transcripts. However, both assistant teachers received a return letter that was shared with you today. Please refer to the return letter for instructions on how to properly submit transcripts. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0605 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 3/12/2024 Number Present: 16 Completed Date: 3/12/2024 Age: From 3 To 5 Total Minutes: 390 Time In: 09:00 AM Time Out: 03:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaitlyn Marshall Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-three percent (93%) as of 3/12/24. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Odyssey: A Community of Integral Learning, Inc., is current/active as of 3/12/24. Permit type – Four (4) star license issued 12/11/20 Special Services/Restrictions – 1st shift (daytime care), meets enhanced space. The facility serves children with special needs. The last annual compliance visit was conducted on 4/11/23. The last fire drill was practiced on 2/13/24. The last shelter-in-place drill was practiced on 1/24/24. The last playground inspection was documented on 1/24/24. The last fire inspection was approved on 10/19/23. The last sanitation inspection was conducted on 10/17/23 with six (6) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The Emergency Preparedness and Response plan was updated on 12/17/23. The approved curriculum for four-year-old children is Explorations. The program does not provide transportation. There are seventeen (17) children enrolled. Two (2) children’s files were monitored. There are five (5) staff, including one (1) new staff. One (1) new staff file was monitored today and two (2) existing staff files were monitored today. Upon arrival I was greeted by Kimberly Prue, Teacher. Ms. Dror arrived shortly. Children were observed building large structures with wooden blocks, creating collages with paper, glue and scissors, and reading books with caregivers. Children ate snack from home. Upon arriving to the classroom, parents helped children wash hands. I observed a large group meeting that was led by Ms. Dror. Children discussed artwork in a book. Children were then invited to create their own artwork in a large group setting. Interactions were positive, nurturing and respectful. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. A signed acknowledgement of the receipt of the Summary of the Law was not on file for two (2) children. GS 110-102 705 Equipment and furnishings were not sturdy, stable and free of hazards. Rust was observed on the right side of the fence on the playground. Rust was observed on the fence behind the shed. Rust was observed on the bottom of the gate leading to the road. Sharp edges caused by unattached wiring were observed in two (2) places on the fence facing the road. Sharp edges caused by broken chain link fence were observed on the fence facing the woods. .0601(c) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. The last playground inspection was conducted on 1/24/24. .0605(q) 862 The EMC plan was not reviewed with all staff annually and whenever the plan was revised. The Emergency Medical Care plan was not reviewed annually with one (1) substitute 10A NCAC 09 .0802(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. One (1) substitute, date of employment 10/18/21, last updated the Emergency Information form on 10/12/22. .0701(a) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. Staff members HD and CM did not have an annual staff evaluation on file. Staff CM did not have a Professional Development Plan on file. 10A NCAC 09 .0514(f) 1317 Authorization for emergency medical care information was not signed by child's parent. Two (2) children’s files did not contain a signed authorization for emergency medical care. .0802(d) 1318 Medical authorization was not present on child's first day. The authorization for emergency medical care was not present on the first day for two (2) children. .0802(d) 1797 The child care provider that is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, did not complete criminal history background check. The Head of School is listed as the Registered Agent on the Secretary of State website for the non-profit corporation. The Head of School does not have a Criminal Background Check qualifying letter. G.S. 110-90.2 & .2703(c) 1826 Substitutes and volunteers counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. The Emergency Preparedness and Response plan was not reviewed with one (1) substitute annually. .0607(g) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The mulch at the base of the slide measured less and one (1) inch in depth. The mulch at the edge of the crash pads under the swings measured less than one (1) inch. .0605(k)(1-4) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The signed Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement was not maintained in one (1) substitute staff’s file. .0608(d)(1-4) 1898 Staff did not complete the health and safety training within one year of employment. One (1) substitute, hire date 10/18/21, did not complete the Health and Safety Training topics within one year of employment. .1102(a) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) children’s files did not include a signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy. .0608(b)(1-6) Technical assistance was provided as follows: Item #114 Plan to include a signature line on your electronic enrollment packet that includes the acknowledgement of the receipt of the Summary of the Law. 110-102. Information for parents. The Secretary shall provide to each operator of a child care facility a summary of this Article for the parents, guardian, or full-time custodian of each child receiving child care in the facility to be distributed by the operator. Operators of child care facilities shall provide a copy of the summary to each child's parent, guardian, or full-time custodian before the child is enrolled in the child care facility. The child's parent, guardian, or full-time custodian shall sign a statement attesting that he or she received a copy of the summary before the child's enrollment. The summary shall include the name and address of the Secretary and the address of the Commission. The summary shall explain how parents may obtain information on individual child care facilities maintained in public files by the Division of Child Development and Early Education. The summary shall also include a statement regarding the mandatory duty prescribed in G.S. 7B-301 of any person suspecting child abuse or neglect has taken place in child care, or elsewhere, to report to the county Department of Social Services. The statement shall include the definitions of child abuse and neglect described in the Juvenile Code in G.S. 7B-101 and of child abuse described in the Criminal Code in G.S. 14-318.2 and G.S. 14-318.4. The statement shall stress that this reporting law does not require that the person reporting reveal the person's identity. Item #705 Plan to sand and paint over the rust on the fence. Plan to tighten or remove the loose wire on the fence facing the road. Plan to repair or cover the broken fence facing the woods. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. Item #859 IN your letter of compliance include a statement that indicates how you will ensure playground inspections are conducted on a monthly basis. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (q) Following completion of playground safety training as required by Rule .1102(e) of this Chapter, a monthly playground inspection shall be conducted by an individual trained in playground safety requirements. A trained administrator or staff person shall make a record of each inspection using a playground inspection checklist provided by the Division. The checklist shall be signed by the person who conducts the inspection and shall be maintained for 12 months in the center's files for review by a representative of the Division. The playground inspection checklist may be found online at https://ncchildcare.ncdhhs.gov/providers/credent.asp. The playground inspection includes a checklist of items related to safety, surfacing, and equipment quality. Item #862 Plan to review the Emergency Medical Care plan with the one (1) substitute. Plan to maintain documentation of this review in the staff member’s file. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (a) Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. The following information shall be included in the center's emergency medical care plan: (1) The name of the person and at least one alternate, responsible for carrying out that plan of action, ensuring that appropriate medical care is given, and determining which of the following is needed: (A) first aid given at the center for an injury or illness needing only minimal attention; and (B) calling 911 in accordance with CPR or First Aid training recommendations. (2) The name of the person and one alternate, at the center responsible for: (A) ensuring that the signed authorization described in Paragraph (d) of this Rule is taken with the ill or injured child to the medical facility; (B) accompanying the ill or injured child to the medical facility; (C) notifying a child's parents or emergency contact person about the illness or injury and where the child has been taken for treatment; (D) obtaining substitute staff, if needed, to maintain required staff/child ratio and adequate supervision of children who remain in the center; and (3) A statement giving the location of the telephone located on the premises available for use in case of emergency. A telephone located in an office in the center that is sometimes locked during the time the children are present shall not be designated for use in an emergency. Item #1035 Plan to have the one (1) substitute update the Emergency Information form. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. Item #1232 Plan to complete a Professional Development Plan for the one (1) substitute and maintain the plan in the staff member’s file. Plan to complete an annual staff evaluation for both staff and maintain in the staff member’s file. Technical Assistance was provided today for these items. We discussed that the substitute can create the SMART goals used for teaching staff. We discussed documentation of the evaluation discussion can be used as documentation of the Annual Staff Evaluation. 10A NCAC 09 .0514 OPERATIONAL AND PERSONNEL POLICIES (f) In addition to all records required in Rule .0302(d) of this Chapter, each employee's personnel file shall contain an annual staff evaluation and staff development plan. Item #1317 and #1318 Plan to update the electronic enrollment packet to include a signature line authorizing emergency medical treatment. Review the child’s enrollment application on the Division’s website as a guide. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. Item #1797 The Head of School, E. Howard, must obtain a Criminal Background Check qualifying letter from the Division of Child Development and Early Education. G.S. 110-90.2. Mandatory child care providers' criminal history checks. (a) For purposes of this section: (2) "Child care provider" means a person who: b. Owns or operates or seeks to own or operate a child care facility or nonlicensed child care home providing child care as defined in subdivision (1) of this subsection; or 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (c) If the owner of a child care license is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, shall complete the criminal history record check as specified in Paragraph (a) of this Rule. Item #1826 Plan to review the EPR plan with the one (1) substitute and maintain documentation of this review on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes and volunteers counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. Item #1867 Plan to add more mulch at the base of the slide and under the swings to reach the depth required in the rule below: 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (k) The depth of the loose surfacing material shall be based on the critical height of the equipment, which is defined as the maximum height that a child may sit, or stand, as follows: (1) equipment with a critical height of 5 feet or less shall have 6 inches of loose surface materials; (2) equipment with a critical height of more than 5 feet, but less than 7 feet, shall have 6 inches of loose surfacing material, except for sand; (3) equipment with a critical height of 7 feet to 10 feet shall have 9 inches of any of the loose surfacing material, except for sand; and (4) when sand is used as a surfacing material for equipment with a critical height of more than 5 feet, 12 inches shall be required. (2) Swings shall have protective surfacing that extends two times the length of the pivot point to the surface below. The surfacing shall be to the front and rear of the swing. Item #1874 Plan to have the one (1) substitute sign the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement and maintain this acknowledgment in the staff member’s file. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual's name; (2) the date the center's policy was given and explained to the individual; (3) the individual's signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member's file. Item #1898 The one (1) substitute must complete Health and Safety training on DCDEE Moodle. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (a) Child care administrators and staff members shall complete health and safety training within one year of employment, unless the staff member has completed the training within the year prior to beginning employment. Health and safety training shall be in addition to the new staff orientation requirements set forth in Rule .1101 of this Section. The following persons shall be exempt from this requirement: (1) staff members that do not have caregiving responsibilities for a child or group of children; (2) service providers such as speech therapists, occupational therapists, and physical therapists; and (3) substitute providers who provide services for less than 10 days in a 12-month period. Item #1908 Plan to update the electronic enrollment packet to include the signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent's signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child's file for review by the Division: (1) The child's name; (2) The date the child first attended the center; (3) The date the operator's policy was given and explained to the parent; (4) The parent's name; (5) The parent's signature; and (6) The date the parent signed the acknowledgment. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 3/26/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall P.O. Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: We discussed that children’s files were recently moved to a new electronic platform. We discussed ways of updating the enrollment packet to include required signature lines. Plan to review the forms provided by the Division on the Division’s website under the “Provider” tab. We discussed the upcoming Prep Year Assessment. We discussed that your facility currently offers robust Parent Participation. Plan to document this on the forms provided by NCRLAP. We discussed that the stumps used for gross motor play may require additional cushioning for ECERS-R scoring purposes. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. We discussed that K. Prue is currently enrolled in EDU 119. Plan to maintain documentation of this enrollment in the staff member’s file. A tuition receipt or registration notification will suffice. Plan to include the exact date when updating forms such as the Emergency Information form. Staff JWD recently moved from a substitute to an assistant teacher. Plan to maintain the new job description in the staff member’s file. Staff HD will need 2.5 ongoing training hours by 8/17/24. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. Your facility has been placed in cohort 1. Your Prep Year assessment has been scheduled. Your staff have all created WORKS accounts and submitted transcripts. However, both assistant teachers received a return letter that was shared with you today. Please refer to the return letter for instructions on how to properly submit transcripts. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0607 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 3/12/2024 Number Present: 16 Completed Date: 3/12/2024 Age: From 3 To 5 Total Minutes: 390 Time In: 09:00 AM Time Out: 03:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaitlyn Marshall Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-three percent (93%) as of 3/12/24. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Odyssey: A Community of Integral Learning, Inc., is current/active as of 3/12/24. Permit type – Four (4) star license issued 12/11/20 Special Services/Restrictions – 1st shift (daytime care), meets enhanced space. The facility serves children with special needs. The last annual compliance visit was conducted on 4/11/23. The last fire drill was practiced on 2/13/24. The last shelter-in-place drill was practiced on 1/24/24. The last playground inspection was documented on 1/24/24. The last fire inspection was approved on 10/19/23. The last sanitation inspection was conducted on 10/17/23 with six (6) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The Emergency Preparedness and Response plan was updated on 12/17/23. The approved curriculum for four-year-old children is Explorations. The program does not provide transportation. There are seventeen (17) children enrolled. Two (2) children’s files were monitored. There are five (5) staff, including one (1) new staff. One (1) new staff file was monitored today and two (2) existing staff files were monitored today. Upon arrival I was greeted by Kimberly Prue, Teacher. Ms. Dror arrived shortly. Children were observed building large structures with wooden blocks, creating collages with paper, glue and scissors, and reading books with caregivers. Children ate snack from home. Upon arriving to the classroom, parents helped children wash hands. I observed a large group meeting that was led by Ms. Dror. Children discussed artwork in a book. Children were then invited to create their own artwork in a large group setting. Interactions were positive, nurturing and respectful. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. A signed acknowledgement of the receipt of the Summary of the Law was not on file for two (2) children. GS 110-102 705 Equipment and furnishings were not sturdy, stable and free of hazards. Rust was observed on the right side of the fence on the playground. Rust was observed on the fence behind the shed. Rust was observed on the bottom of the gate leading to the road. Sharp edges caused by unattached wiring were observed in two (2) places on the fence facing the road. Sharp edges caused by broken chain link fence were observed on the fence facing the woods. .0601(c) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. The last playground inspection was conducted on 1/24/24. .0605(q) 862 The EMC plan was not reviewed with all staff annually and whenever the plan was revised. The Emergency Medical Care plan was not reviewed annually with one (1) substitute 10A NCAC 09 .0802(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. One (1) substitute, date of employment 10/18/21, last updated the Emergency Information form on 10/12/22. .0701(a) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. Staff members HD and CM did not have an annual staff evaluation on file. Staff CM did not have a Professional Development Plan on file. 10A NCAC 09 .0514(f) 1317 Authorization for emergency medical care information was not signed by child's parent. Two (2) children’s files did not contain a signed authorization for emergency medical care. .0802(d) 1318 Medical authorization was not present on child's first day. The authorization for emergency medical care was not present on the first day for two (2) children. .0802(d) 1797 The child care provider that is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, did not complete criminal history background check. The Head of School is listed as the Registered Agent on the Secretary of State website for the non-profit corporation. The Head of School does not have a Criminal Background Check qualifying letter. G.S. 110-90.2 & .2703(c) 1826 Substitutes and volunteers counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. The Emergency Preparedness and Response plan was not reviewed with one (1) substitute annually. .0607(g) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The mulch at the base of the slide measured less and one (1) inch in depth. The mulch at the edge of the crash pads under the swings measured less than one (1) inch. .0605(k)(1-4) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The signed Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement was not maintained in one (1) substitute staff’s file. .0608(d)(1-4) 1898 Staff did not complete the health and safety training within one year of employment. One (1) substitute, hire date 10/18/21, did not complete the Health and Safety Training topics within one year of employment. .1102(a) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) children’s files did not include a signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy. .0608(b)(1-6) Technical assistance was provided as follows: Item #114 Plan to include a signature line on your electronic enrollment packet that includes the acknowledgement of the receipt of the Summary of the Law. 110-102. Information for parents. The Secretary shall provide to each operator of a child care facility a summary of this Article for the parents, guardian, or full-time custodian of each child receiving child care in the facility to be distributed by the operator. Operators of child care facilities shall provide a copy of the summary to each child's parent, guardian, or full-time custodian before the child is enrolled in the child care facility. The child's parent, guardian, or full-time custodian shall sign a statement attesting that he or she received a copy of the summary before the child's enrollment. The summary shall include the name and address of the Secretary and the address of the Commission. The summary shall explain how parents may obtain information on individual child care facilities maintained in public files by the Division of Child Development and Early Education. The summary shall also include a statement regarding the mandatory duty prescribed in G.S. 7B-301 of any person suspecting child abuse or neglect has taken place in child care, or elsewhere, to report to the county Department of Social Services. The statement shall include the definitions of child abuse and neglect described in the Juvenile Code in G.S. 7B-101 and of child abuse described in the Criminal Code in G.S. 14-318.2 and G.S. 14-318.4. The statement shall stress that this reporting law does not require that the person reporting reveal the person's identity. Item #705 Plan to sand and paint over the rust on the fence. Plan to tighten or remove the loose wire on the fence facing the road. Plan to repair or cover the broken fence facing the woods. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. Item #859 IN your letter of compliance include a statement that indicates how you will ensure playground inspections are conducted on a monthly basis. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (q) Following completion of playground safety training as required by Rule .1102(e) of this Chapter, a monthly playground inspection shall be conducted by an individual trained in playground safety requirements. A trained administrator or staff person shall make a record of each inspection using a playground inspection checklist provided by the Division. The checklist shall be signed by the person who conducts the inspection and shall be maintained for 12 months in the center's files for review by a representative of the Division. The playground inspection checklist may be found online at https://ncchildcare.ncdhhs.gov/providers/credent.asp. The playground inspection includes a checklist of items related to safety, surfacing, and equipment quality. Item #862 Plan to review the Emergency Medical Care plan with the one (1) substitute. Plan to maintain documentation of this review in the staff member’s file. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (a) Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. The following information shall be included in the center's emergency medical care plan: (1) The name of the person and at least one alternate, responsible for carrying out that plan of action, ensuring that appropriate medical care is given, and determining which of the following is needed: (A) first aid given at the center for an injury or illness needing only minimal attention; and (B) calling 911 in accordance with CPR or First Aid training recommendations. (2) The name of the person and one alternate, at the center responsible for: (A) ensuring that the signed authorization described in Paragraph (d) of this Rule is taken with the ill or injured child to the medical facility; (B) accompanying the ill or injured child to the medical facility; (C) notifying a child's parents or emergency contact person about the illness or injury and where the child has been taken for treatment; (D) obtaining substitute staff, if needed, to maintain required staff/child ratio and adequate supervision of children who remain in the center; and (3) A statement giving the location of the telephone located on the premises available for use in case of emergency. A telephone located in an office in the center that is sometimes locked during the time the children are present shall not be designated for use in an emergency. Item #1035 Plan to have the one (1) substitute update the Emergency Information form. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. Item #1232 Plan to complete a Professional Development Plan for the one (1) substitute and maintain the plan in the staff member’s file. Plan to complete an annual staff evaluation for both staff and maintain in the staff member’s file. Technical Assistance was provided today for these items. We discussed that the substitute can create the SMART goals used for teaching staff. We discussed documentation of the evaluation discussion can be used as documentation of the Annual Staff Evaluation. 10A NCAC 09 .0514 OPERATIONAL AND PERSONNEL POLICIES (f) In addition to all records required in Rule .0302(d) of this Chapter, each employee's personnel file shall contain an annual staff evaluation and staff development plan. Item #1317 and #1318 Plan to update the electronic enrollment packet to include a signature line authorizing emergency medical treatment. Review the child’s enrollment application on the Division’s website as a guide. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. Item #1797 The Head of School, E. Howard, must obtain a Criminal Background Check qualifying letter from the Division of Child Development and Early Education. G.S. 110-90.2. Mandatory child care providers' criminal history checks. (a) For purposes of this section: (2) "Child care provider" means a person who: b. Owns or operates or seeks to own or operate a child care facility or nonlicensed child care home providing child care as defined in subdivision (1) of this subsection; or 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (c) If the owner of a child care license is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, shall complete the criminal history record check as specified in Paragraph (a) of this Rule. Item #1826 Plan to review the EPR plan with the one (1) substitute and maintain documentation of this review on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes and volunteers counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. Item #1867 Plan to add more mulch at the base of the slide and under the swings to reach the depth required in the rule below: 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (k) The depth of the loose surfacing material shall be based on the critical height of the equipment, which is defined as the maximum height that a child may sit, or stand, as follows: (1) equipment with a critical height of 5 feet or less shall have 6 inches of loose surface materials; (2) equipment with a critical height of more than 5 feet, but less than 7 feet, shall have 6 inches of loose surfacing material, except for sand; (3) equipment with a critical height of 7 feet to 10 feet shall have 9 inches of any of the loose surfacing material, except for sand; and (4) when sand is used as a surfacing material for equipment with a critical height of more than 5 feet, 12 inches shall be required. (2) Swings shall have protective surfacing that extends two times the length of the pivot point to the surface below. The surfacing shall be to the front and rear of the swing. Item #1874 Plan to have the one (1) substitute sign the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement and maintain this acknowledgment in the staff member’s file. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual's name; (2) the date the center's policy was given and explained to the individual; (3) the individual's signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member's file. Item #1898 The one (1) substitute must complete Health and Safety training on DCDEE Moodle. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (a) Child care administrators and staff members shall complete health and safety training within one year of employment, unless the staff member has completed the training within the year prior to beginning employment. Health and safety training shall be in addition to the new staff orientation requirements set forth in Rule .1101 of this Section. The following persons shall be exempt from this requirement: (1) staff members that do not have caregiving responsibilities for a child or group of children; (2) service providers such as speech therapists, occupational therapists, and physical therapists; and (3) substitute providers who provide services for less than 10 days in a 12-month period. Item #1908 Plan to update the electronic enrollment packet to include the signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent's signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child's file for review by the Division: (1) The child's name; (2) The date the child first attended the center; (3) The date the operator's policy was given and explained to the parent; (4) The parent's name; (5) The parent's signature; and (6) The date the parent signed the acknowledgment. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 3/26/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall P.O. Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: We discussed that children’s files were recently moved to a new electronic platform. We discussed ways of updating the enrollment packet to include required signature lines. Plan to review the forms provided by the Division on the Division’s website under the “Provider” tab. We discussed the upcoming Prep Year Assessment. We discussed that your facility currently offers robust Parent Participation. Plan to document this on the forms provided by NCRLAP. We discussed that the stumps used for gross motor play may require additional cushioning for ECERS-R scoring purposes. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. We discussed that K. Prue is currently enrolled in EDU 119. Plan to maintain documentation of this enrollment in the staff member’s file. A tuition receipt or registration notification will suffice. Plan to include the exact date when updating forms such as the Emergency Information form. Staff JWD recently moved from a substitute to an assistant teacher. Plan to maintain the new job description in the staff member’s file. Staff HD will need 2.5 ongoing training hours by 8/17/24. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. Your facility has been placed in cohort 1. Your Prep Year assessment has been scheduled. Your staff have all created WORKS accounts and submitted transcripts. However, both assistant teachers received a return letter that was shared with you today. Please refer to the return letter for instructions on how to properly submit transcripts. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0608 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 3/12/2024 Number Present: 16 Completed Date: 3/12/2024 Age: From 3 To 5 Total Minutes: 390 Time In: 09:00 AM Time Out: 03:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaitlyn Marshall Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-three percent (93%) as of 3/12/24. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Odyssey: A Community of Integral Learning, Inc., is current/active as of 3/12/24. Permit type – Four (4) star license issued 12/11/20 Special Services/Restrictions – 1st shift (daytime care), meets enhanced space. The facility serves children with special needs. The last annual compliance visit was conducted on 4/11/23. The last fire drill was practiced on 2/13/24. The last shelter-in-place drill was practiced on 1/24/24. The last playground inspection was documented on 1/24/24. The last fire inspection was approved on 10/19/23. The last sanitation inspection was conducted on 10/17/23 with six (6) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The Emergency Preparedness and Response plan was updated on 12/17/23. The approved curriculum for four-year-old children is Explorations. The program does not provide transportation. There are seventeen (17) children enrolled. Two (2) children’s files were monitored. There are five (5) staff, including one (1) new staff. One (1) new staff file was monitored today and two (2) existing staff files were monitored today. Upon arrival I was greeted by Kimberly Prue, Teacher. Ms. Dror arrived shortly. Children were observed building large structures with wooden blocks, creating collages with paper, glue and scissors, and reading books with caregivers. Children ate snack from home. Upon arriving to the classroom, parents helped children wash hands. I observed a large group meeting that was led by Ms. Dror. Children discussed artwork in a book. Children were then invited to create their own artwork in a large group setting. Interactions were positive, nurturing and respectful. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. A signed acknowledgement of the receipt of the Summary of the Law was not on file for two (2) children. GS 110-102 705 Equipment and furnishings were not sturdy, stable and free of hazards. Rust was observed on the right side of the fence on the playground. Rust was observed on the fence behind the shed. Rust was observed on the bottom of the gate leading to the road. Sharp edges caused by unattached wiring were observed in two (2) places on the fence facing the road. Sharp edges caused by broken chain link fence were observed on the fence facing the woods. .0601(c) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. The last playground inspection was conducted on 1/24/24. .0605(q) 862 The EMC plan was not reviewed with all staff annually and whenever the plan was revised. The Emergency Medical Care plan was not reviewed annually with one (1) substitute 10A NCAC 09 .0802(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. One (1) substitute, date of employment 10/18/21, last updated the Emergency Information form on 10/12/22. .0701(a) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. Staff members HD and CM did not have an annual staff evaluation on file. Staff CM did not have a Professional Development Plan on file. 10A NCAC 09 .0514(f) 1317 Authorization for emergency medical care information was not signed by child's parent. Two (2) children’s files did not contain a signed authorization for emergency medical care. .0802(d) 1318 Medical authorization was not present on child's first day. The authorization for emergency medical care was not present on the first day for two (2) children. .0802(d) 1797 The child care provider that is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, did not complete criminal history background check. The Head of School is listed as the Registered Agent on the Secretary of State website for the non-profit corporation. The Head of School does not have a Criminal Background Check qualifying letter. G.S. 110-90.2 & .2703(c) 1826 Substitutes and volunteers counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. The Emergency Preparedness and Response plan was not reviewed with one (1) substitute annually. .0607(g) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The mulch at the base of the slide measured less and one (1) inch in depth. The mulch at the edge of the crash pads under the swings measured less than one (1) inch. .0605(k)(1-4) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The signed Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement was not maintained in one (1) substitute staff’s file. .0608(d)(1-4) 1898 Staff did not complete the health and safety training within one year of employment. One (1) substitute, hire date 10/18/21, did not complete the Health and Safety Training topics within one year of employment. .1102(a) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) children’s files did not include a signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy. .0608(b)(1-6) Technical assistance was provided as follows: Item #114 Plan to include a signature line on your electronic enrollment packet that includes the acknowledgement of the receipt of the Summary of the Law. 110-102. Information for parents. The Secretary shall provide to each operator of a child care facility a summary of this Article for the parents, guardian, or full-time custodian of each child receiving child care in the facility to be distributed by the operator. Operators of child care facilities shall provide a copy of the summary to each child's parent, guardian, or full-time custodian before the child is enrolled in the child care facility. The child's parent, guardian, or full-time custodian shall sign a statement attesting that he or she received a copy of the summary before the child's enrollment. The summary shall include the name and address of the Secretary and the address of the Commission. The summary shall explain how parents may obtain information on individual child care facilities maintained in public files by the Division of Child Development and Early Education. The summary shall also include a statement regarding the mandatory duty prescribed in G.S. 7B-301 of any person suspecting child abuse or neglect has taken place in child care, or elsewhere, to report to the county Department of Social Services. The statement shall include the definitions of child abuse and neglect described in the Juvenile Code in G.S. 7B-101 and of child abuse described in the Criminal Code in G.S. 14-318.2 and G.S. 14-318.4. The statement shall stress that this reporting law does not require that the person reporting reveal the person's identity. Item #705 Plan to sand and paint over the rust on the fence. Plan to tighten or remove the loose wire on the fence facing the road. Plan to repair or cover the broken fence facing the woods. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. Item #859 IN your letter of compliance include a statement that indicates how you will ensure playground inspections are conducted on a monthly basis. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (q) Following completion of playground safety training as required by Rule .1102(e) of this Chapter, a monthly playground inspection shall be conducted by an individual trained in playground safety requirements. A trained administrator or staff person shall make a record of each inspection using a playground inspection checklist provided by the Division. The checklist shall be signed by the person who conducts the inspection and shall be maintained for 12 months in the center's files for review by a representative of the Division. The playground inspection checklist may be found online at https://ncchildcare.ncdhhs.gov/providers/credent.asp. The playground inspection includes a checklist of items related to safety, surfacing, and equipment quality. Item #862 Plan to review the Emergency Medical Care plan with the one (1) substitute. Plan to maintain documentation of this review in the staff member’s file. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (a) Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. The following information shall be included in the center's emergency medical care plan: (1) The name of the person and at least one alternate, responsible for carrying out that plan of action, ensuring that appropriate medical care is given, and determining which of the following is needed: (A) first aid given at the center for an injury or illness needing only minimal attention; and (B) calling 911 in accordance with CPR or First Aid training recommendations. (2) The name of the person and one alternate, at the center responsible for: (A) ensuring that the signed authorization described in Paragraph (d) of this Rule is taken with the ill or injured child to the medical facility; (B) accompanying the ill or injured child to the medical facility; (C) notifying a child's parents or emergency contact person about the illness or injury and where the child has been taken for treatment; (D) obtaining substitute staff, if needed, to maintain required staff/child ratio and adequate supervision of children who remain in the center; and (3) A statement giving the location of the telephone located on the premises available for use in case of emergency. A telephone located in an office in the center that is sometimes locked during the time the children are present shall not be designated for use in an emergency. Item #1035 Plan to have the one (1) substitute update the Emergency Information form. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. Item #1232 Plan to complete a Professional Development Plan for the one (1) substitute and maintain the plan in the staff member’s file. Plan to complete an annual staff evaluation for both staff and maintain in the staff member’s file. Technical Assistance was provided today for these items. We discussed that the substitute can create the SMART goals used for teaching staff. We discussed documentation of the evaluation discussion can be used as documentation of the Annual Staff Evaluation. 10A NCAC 09 .0514 OPERATIONAL AND PERSONNEL POLICIES (f) In addition to all records required in Rule .0302(d) of this Chapter, each employee's personnel file shall contain an annual staff evaluation and staff development plan. Item #1317 and #1318 Plan to update the electronic enrollment packet to include a signature line authorizing emergency medical treatment. Review the child’s enrollment application on the Division’s website as a guide. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. Item #1797 The Head of School, E. Howard, must obtain a Criminal Background Check qualifying letter from the Division of Child Development and Early Education. G.S. 110-90.2. Mandatory child care providers' criminal history checks. (a) For purposes of this section: (2) "Child care provider" means a person who: b. Owns or operates or seeks to own or operate a child care facility or nonlicensed child care home providing child care as defined in subdivision (1) of this subsection; or 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (c) If the owner of a child care license is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, shall complete the criminal history record check as specified in Paragraph (a) of this Rule. Item #1826 Plan to review the EPR plan with the one (1) substitute and maintain documentation of this review on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes and volunteers counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. Item #1867 Plan to add more mulch at the base of the slide and under the swings to reach the depth required in the rule below: 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (k) The depth of the loose surfacing material shall be based on the critical height of the equipment, which is defined as the maximum height that a child may sit, or stand, as follows: (1) equipment with a critical height of 5 feet or less shall have 6 inches of loose surface materials; (2) equipment with a critical height of more than 5 feet, but less than 7 feet, shall have 6 inches of loose surfacing material, except for sand; (3) equipment with a critical height of 7 feet to 10 feet shall have 9 inches of any of the loose surfacing material, except for sand; and (4) when sand is used as a surfacing material for equipment with a critical height of more than 5 feet, 12 inches shall be required. (2) Swings shall have protective surfacing that extends two times the length of the pivot point to the surface below. The surfacing shall be to the front and rear of the swing. Item #1874 Plan to have the one (1) substitute sign the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement and maintain this acknowledgment in the staff member’s file. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual's name; (2) the date the center's policy was given and explained to the individual; (3) the individual's signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member's file. Item #1898 The one (1) substitute must complete Health and Safety training on DCDEE Moodle. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (a) Child care administrators and staff members shall complete health and safety training within one year of employment, unless the staff member has completed the training within the year prior to beginning employment. Health and safety training shall be in addition to the new staff orientation requirements set forth in Rule .1101 of this Section. The following persons shall be exempt from this requirement: (1) staff members that do not have caregiving responsibilities for a child or group of children; (2) service providers such as speech therapists, occupational therapists, and physical therapists; and (3) substitute providers who provide services for less than 10 days in a 12-month period. Item #1908 Plan to update the electronic enrollment packet to include the signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent's signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child's file for review by the Division: (1) The child's name; (2) The date the child first attended the center; (3) The date the operator's policy was given and explained to the parent; (4) The parent's name; (5) The parent's signature; and (6) The date the parent signed the acknowledgment. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 3/26/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall P.O. Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: We discussed that children’s files were recently moved to a new electronic platform. We discussed ways of updating the enrollment packet to include required signature lines. Plan to review the forms provided by the Division on the Division’s website under the “Provider” tab. We discussed the upcoming Prep Year Assessment. We discussed that your facility currently offers robust Parent Participation. Plan to document this on the forms provided by NCRLAP. We discussed that the stumps used for gross motor play may require additional cushioning for ECERS-R scoring purposes. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. We discussed that K. Prue is currently enrolled in EDU 119. Plan to maintain documentation of this enrollment in the staff member’s file. A tuition receipt or registration notification will suffice. Plan to include the exact date when updating forms such as the Emergency Information form. Staff JWD recently moved from a substitute to an assistant teacher. Plan to maintain the new job description in the staff member’s file. Staff HD will need 2.5 ongoing training hours by 8/17/24. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. Your facility has been placed in cohort 1. Your Prep Year assessment has been scheduled. Your staff have all created WORKS accounts and submitted transcripts. However, both assistant teachers received a return letter that was shared with you today. Please refer to the return letter for instructions on how to properly submit transcripts. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0701 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 3/12/2024 Number Present: 16 Completed Date: 3/12/2024 Age: From 3 To 5 Total Minutes: 390 Time In: 09:00 AM Time Out: 03:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaitlyn Marshall Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-three percent (93%) as of 3/12/24. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Odyssey: A Community of Integral Learning, Inc., is current/active as of 3/12/24. Permit type – Four (4) star license issued 12/11/20 Special Services/Restrictions – 1st shift (daytime care), meets enhanced space. The facility serves children with special needs. The last annual compliance visit was conducted on 4/11/23. The last fire drill was practiced on 2/13/24. The last shelter-in-place drill was practiced on 1/24/24. The last playground inspection was documented on 1/24/24. The last fire inspection was approved on 10/19/23. The last sanitation inspection was conducted on 10/17/23 with six (6) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The Emergency Preparedness and Response plan was updated on 12/17/23. The approved curriculum for four-year-old children is Explorations. The program does not provide transportation. There are seventeen (17) children enrolled. Two (2) children’s files were monitored. There are five (5) staff, including one (1) new staff. One (1) new staff file was monitored today and two (2) existing staff files were monitored today. Upon arrival I was greeted by Kimberly Prue, Teacher. Ms. Dror arrived shortly. Children were observed building large structures with wooden blocks, creating collages with paper, glue and scissors, and reading books with caregivers. Children ate snack from home. Upon arriving to the classroom, parents helped children wash hands. I observed a large group meeting that was led by Ms. Dror. Children discussed artwork in a book. Children were then invited to create their own artwork in a large group setting. Interactions were positive, nurturing and respectful. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. A signed acknowledgement of the receipt of the Summary of the Law was not on file for two (2) children. GS 110-102 705 Equipment and furnishings were not sturdy, stable and free of hazards. Rust was observed on the right side of the fence on the playground. Rust was observed on the fence behind the shed. Rust was observed on the bottom of the gate leading to the road. Sharp edges caused by unattached wiring were observed in two (2) places on the fence facing the road. Sharp edges caused by broken chain link fence were observed on the fence facing the woods. .0601(c) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. The last playground inspection was conducted on 1/24/24. .0605(q) 862 The EMC plan was not reviewed with all staff annually and whenever the plan was revised. The Emergency Medical Care plan was not reviewed annually with one (1) substitute 10A NCAC 09 .0802(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. One (1) substitute, date of employment 10/18/21, last updated the Emergency Information form on 10/12/22. .0701(a) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. Staff members HD and CM did not have an annual staff evaluation on file. Staff CM did not have a Professional Development Plan on file. 10A NCAC 09 .0514(f) 1317 Authorization for emergency medical care information was not signed by child's parent. Two (2) children’s files did not contain a signed authorization for emergency medical care. .0802(d) 1318 Medical authorization was not present on child's first day. The authorization for emergency medical care was not present on the first day for two (2) children. .0802(d) 1797 The child care provider that is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, did not complete criminal history background check. The Head of School is listed as the Registered Agent on the Secretary of State website for the non-profit corporation. The Head of School does not have a Criminal Background Check qualifying letter. G.S. 110-90.2 & .2703(c) 1826 Substitutes and volunteers counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. The Emergency Preparedness and Response plan was not reviewed with one (1) substitute annually. .0607(g) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The mulch at the base of the slide measured less and one (1) inch in depth. The mulch at the edge of the crash pads under the swings measured less than one (1) inch. .0605(k)(1-4) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The signed Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement was not maintained in one (1) substitute staff’s file. .0608(d)(1-4) 1898 Staff did not complete the health and safety training within one year of employment. One (1) substitute, hire date 10/18/21, did not complete the Health and Safety Training topics within one year of employment. .1102(a) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) children’s files did not include a signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy. .0608(b)(1-6) Technical assistance was provided as follows: Item #114 Plan to include a signature line on your electronic enrollment packet that includes the acknowledgement of the receipt of the Summary of the Law. 110-102. Information for parents. The Secretary shall provide to each operator of a child care facility a summary of this Article for the parents, guardian, or full-time custodian of each child receiving child care in the facility to be distributed by the operator. Operators of child care facilities shall provide a copy of the summary to each child's parent, guardian, or full-time custodian before the child is enrolled in the child care facility. The child's parent, guardian, or full-time custodian shall sign a statement attesting that he or she received a copy of the summary before the child's enrollment. The summary shall include the name and address of the Secretary and the address of the Commission. The summary shall explain how parents may obtain information on individual child care facilities maintained in public files by the Division of Child Development and Early Education. The summary shall also include a statement regarding the mandatory duty prescribed in G.S. 7B-301 of any person suspecting child abuse or neglect has taken place in child care, or elsewhere, to report to the county Department of Social Services. The statement shall include the definitions of child abuse and neglect described in the Juvenile Code in G.S. 7B-101 and of child abuse described in the Criminal Code in G.S. 14-318.2 and G.S. 14-318.4. The statement shall stress that this reporting law does not require that the person reporting reveal the person's identity. Item #705 Plan to sand and paint over the rust on the fence. Plan to tighten or remove the loose wire on the fence facing the road. Plan to repair or cover the broken fence facing the woods. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. Item #859 IN your letter of compliance include a statement that indicates how you will ensure playground inspections are conducted on a monthly basis. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (q) Following completion of playground safety training as required by Rule .1102(e) of this Chapter, a monthly playground inspection shall be conducted by an individual trained in playground safety requirements. A trained administrator or staff person shall make a record of each inspection using a playground inspection checklist provided by the Division. The checklist shall be signed by the person who conducts the inspection and shall be maintained for 12 months in the center's files for review by a representative of the Division. The playground inspection checklist may be found online at https://ncchildcare.ncdhhs.gov/providers/credent.asp. The playground inspection includes a checklist of items related to safety, surfacing, and equipment quality. Item #862 Plan to review the Emergency Medical Care plan with the one (1) substitute. Plan to maintain documentation of this review in the staff member’s file. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (a) Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. The following information shall be included in the center's emergency medical care plan: (1) The name of the person and at least one alternate, responsible for carrying out that plan of action, ensuring that appropriate medical care is given, and determining which of the following is needed: (A) first aid given at the center for an injury or illness needing only minimal attention; and (B) calling 911 in accordance with CPR or First Aid training recommendations. (2) The name of the person and one alternate, at the center responsible for: (A) ensuring that the signed authorization described in Paragraph (d) of this Rule is taken with the ill or injured child to the medical facility; (B) accompanying the ill or injured child to the medical facility; (C) notifying a child's parents or emergency contact person about the illness or injury and where the child has been taken for treatment; (D) obtaining substitute staff, if needed, to maintain required staff/child ratio and adequate supervision of children who remain in the center; and (3) A statement giving the location of the telephone located on the premises available for use in case of emergency. A telephone located in an office in the center that is sometimes locked during the time the children are present shall not be designated for use in an emergency. Item #1035 Plan to have the one (1) substitute update the Emergency Information form. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. Item #1232 Plan to complete a Professional Development Plan for the one (1) substitute and maintain the plan in the staff member’s file. Plan to complete an annual staff evaluation for both staff and maintain in the staff member’s file. Technical Assistance was provided today for these items. We discussed that the substitute can create the SMART goals used for teaching staff. We discussed documentation of the evaluation discussion can be used as documentation of the Annual Staff Evaluation. 10A NCAC 09 .0514 OPERATIONAL AND PERSONNEL POLICIES (f) In addition to all records required in Rule .0302(d) of this Chapter, each employee's personnel file shall contain an annual staff evaluation and staff development plan. Item #1317 and #1318 Plan to update the electronic enrollment packet to include a signature line authorizing emergency medical treatment. Review the child’s enrollment application on the Division’s website as a guide. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. Item #1797 The Head of School, E. Howard, must obtain a Criminal Background Check qualifying letter from the Division of Child Development and Early Education. G.S. 110-90.2. Mandatory child care providers' criminal history checks. (a) For purposes of this section: (2) "Child care provider" means a person who: b. Owns or operates or seeks to own or operate a child care facility or nonlicensed child care home providing child care as defined in subdivision (1) of this subsection; or 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (c) If the owner of a child care license is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, shall complete the criminal history record check as specified in Paragraph (a) of this Rule. Item #1826 Plan to review the EPR plan with the one (1) substitute and maintain documentation of this review on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes and volunteers counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. Item #1867 Plan to add more mulch at the base of the slide and under the swings to reach the depth required in the rule below: 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (k) The depth of the loose surfacing material shall be based on the critical height of the equipment, which is defined as the maximum height that a child may sit, or stand, as follows: (1) equipment with a critical height of 5 feet or less shall have 6 inches of loose surface materials; (2) equipment with a critical height of more than 5 feet, but less than 7 feet, shall have 6 inches of loose surfacing material, except for sand; (3) equipment with a critical height of 7 feet to 10 feet shall have 9 inches of any of the loose surfacing material, except for sand; and (4) when sand is used as a surfacing material for equipment with a critical height of more than 5 feet, 12 inches shall be required. (2) Swings shall have protective surfacing that extends two times the length of the pivot point to the surface below. The surfacing shall be to the front and rear of the swing. Item #1874 Plan to have the one (1) substitute sign the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement and maintain this acknowledgment in the staff member’s file. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual's name; (2) the date the center's policy was given and explained to the individual; (3) the individual's signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member's file. Item #1898 The one (1) substitute must complete Health and Safety training on DCDEE Moodle. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (a) Child care administrators and staff members shall complete health and safety training within one year of employment, unless the staff member has completed the training within the year prior to beginning employment. Health and safety training shall be in addition to the new staff orientation requirements set forth in Rule .1101 of this Section. The following persons shall be exempt from this requirement: (1) staff members that do not have caregiving responsibilities for a child or group of children; (2) service providers such as speech therapists, occupational therapists, and physical therapists; and (3) substitute providers who provide services for less than 10 days in a 12-month period. Item #1908 Plan to update the electronic enrollment packet to include the signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent's signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child's file for review by the Division: (1) The child's name; (2) The date the child first attended the center; (3) The date the operator's policy was given and explained to the parent; (4) The parent's name; (5) The parent's signature; and (6) The date the parent signed the acknowledgment. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 3/26/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall P.O. Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: We discussed that children’s files were recently moved to a new electronic platform. We discussed ways of updating the enrollment packet to include required signature lines. Plan to review the forms provided by the Division on the Division’s website under the “Provider” tab. We discussed the upcoming Prep Year Assessment. We discussed that your facility currently offers robust Parent Participation. Plan to document this on the forms provided by NCRLAP. We discussed that the stumps used for gross motor play may require additional cushioning for ECERS-R scoring purposes. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. We discussed that K. Prue is currently enrolled in EDU 119. Plan to maintain documentation of this enrollment in the staff member’s file. A tuition receipt or registration notification will suffice. Plan to include the exact date when updating forms such as the Emergency Information form. Staff JWD recently moved from a substitute to an assistant teacher. Plan to maintain the new job description in the staff member’s file. Staff HD will need 2.5 ongoing training hours by 8/17/24. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. Your facility has been placed in cohort 1. Your Prep Year assessment has been scheduled. Your staff have all created WORKS accounts and submitted transcripts. However, both assistant teachers received a return letter that was shared with you today. Please refer to the return letter for instructions on how to properly submit transcripts. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0802 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 3/12/2024 Number Present: 16 Completed Date: 3/12/2024 Age: From 3 To 5 Total Minutes: 390 Time In: 09:00 AM Time Out: 03:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaitlyn Marshall Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-three percent (93%) as of 3/12/24. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Odyssey: A Community of Integral Learning, Inc., is current/active as of 3/12/24. Permit type – Four (4) star license issued 12/11/20 Special Services/Restrictions – 1st shift (daytime care), meets enhanced space. The facility serves children with special needs. The last annual compliance visit was conducted on 4/11/23. The last fire drill was practiced on 2/13/24. The last shelter-in-place drill was practiced on 1/24/24. The last playground inspection was documented on 1/24/24. The last fire inspection was approved on 10/19/23. The last sanitation inspection was conducted on 10/17/23 with six (6) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The Emergency Preparedness and Response plan was updated on 12/17/23. The approved curriculum for four-year-old children is Explorations. The program does not provide transportation. There are seventeen (17) children enrolled. Two (2) children’s files were monitored. There are five (5) staff, including one (1) new staff. One (1) new staff file was monitored today and two (2) existing staff files were monitored today. Upon arrival I was greeted by Kimberly Prue, Teacher. Ms. Dror arrived shortly. Children were observed building large structures with wooden blocks, creating collages with paper, glue and scissors, and reading books with caregivers. Children ate snack from home. Upon arriving to the classroom, parents helped children wash hands. I observed a large group meeting that was led by Ms. Dror. Children discussed artwork in a book. Children were then invited to create their own artwork in a large group setting. Interactions were positive, nurturing and respectful. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. A signed acknowledgement of the receipt of the Summary of the Law was not on file for two (2) children. GS 110-102 705 Equipment and furnishings were not sturdy, stable and free of hazards. Rust was observed on the right side of the fence on the playground. Rust was observed on the fence behind the shed. Rust was observed on the bottom of the gate leading to the road. Sharp edges caused by unattached wiring were observed in two (2) places on the fence facing the road. Sharp edges caused by broken chain link fence were observed on the fence facing the woods. .0601(c) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. The last playground inspection was conducted on 1/24/24. .0605(q) 862 The EMC plan was not reviewed with all staff annually and whenever the plan was revised. The Emergency Medical Care plan was not reviewed annually with one (1) substitute 10A NCAC 09 .0802(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. One (1) substitute, date of employment 10/18/21, last updated the Emergency Information form on 10/12/22. .0701(a) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. Staff members HD and CM did not have an annual staff evaluation on file. Staff CM did not have a Professional Development Plan on file. 10A NCAC 09 .0514(f) 1317 Authorization for emergency medical care information was not signed by child's parent. Two (2) children’s files did not contain a signed authorization for emergency medical care. .0802(d) 1318 Medical authorization was not present on child's first day. The authorization for emergency medical care was not present on the first day for two (2) children. .0802(d) 1797 The child care provider that is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, did not complete criminal history background check. The Head of School is listed as the Registered Agent on the Secretary of State website for the non-profit corporation. The Head of School does not have a Criminal Background Check qualifying letter. G.S. 110-90.2 & .2703(c) 1826 Substitutes and volunteers counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. The Emergency Preparedness and Response plan was not reviewed with one (1) substitute annually. .0607(g) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The mulch at the base of the slide measured less and one (1) inch in depth. The mulch at the edge of the crash pads under the swings measured less than one (1) inch. .0605(k)(1-4) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The signed Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement was not maintained in one (1) substitute staff’s file. .0608(d)(1-4) 1898 Staff did not complete the health and safety training within one year of employment. One (1) substitute, hire date 10/18/21, did not complete the Health and Safety Training topics within one year of employment. .1102(a) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) children’s files did not include a signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy. .0608(b)(1-6) Technical assistance was provided as follows: Item #114 Plan to include a signature line on your electronic enrollment packet that includes the acknowledgement of the receipt of the Summary of the Law. 110-102. Information for parents. The Secretary shall provide to each operator of a child care facility a summary of this Article for the parents, guardian, or full-time custodian of each child receiving child care in the facility to be distributed by the operator. Operators of child care facilities shall provide a copy of the summary to each child's parent, guardian, or full-time custodian before the child is enrolled in the child care facility. The child's parent, guardian, or full-time custodian shall sign a statement attesting that he or she received a copy of the summary before the child's enrollment. The summary shall include the name and address of the Secretary and the address of the Commission. The summary shall explain how parents may obtain information on individual child care facilities maintained in public files by the Division of Child Development and Early Education. The summary shall also include a statement regarding the mandatory duty prescribed in G.S. 7B-301 of any person suspecting child abuse or neglect has taken place in child care, or elsewhere, to report to the county Department of Social Services. The statement shall include the definitions of child abuse and neglect described in the Juvenile Code in G.S. 7B-101 and of child abuse described in the Criminal Code in G.S. 14-318.2 and G.S. 14-318.4. The statement shall stress that this reporting law does not require that the person reporting reveal the person's identity. Item #705 Plan to sand and paint over the rust on the fence. Plan to tighten or remove the loose wire on the fence facing the road. Plan to repair or cover the broken fence facing the woods. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. Item #859 IN your letter of compliance include a statement that indicates how you will ensure playground inspections are conducted on a monthly basis. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (q) Following completion of playground safety training as required by Rule .1102(e) of this Chapter, a monthly playground inspection shall be conducted by an individual trained in playground safety requirements. A trained administrator or staff person shall make a record of each inspection using a playground inspection checklist provided by the Division. The checklist shall be signed by the person who conducts the inspection and shall be maintained for 12 months in the center's files for review by a representative of the Division. The playground inspection checklist may be found online at https://ncchildcare.ncdhhs.gov/providers/credent.asp. The playground inspection includes a checklist of items related to safety, surfacing, and equipment quality. Item #862 Plan to review the Emergency Medical Care plan with the one (1) substitute. Plan to maintain documentation of this review in the staff member’s file. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (a) Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. The following information shall be included in the center's emergency medical care plan: (1) The name of the person and at least one alternate, responsible for carrying out that plan of action, ensuring that appropriate medical care is given, and determining which of the following is needed: (A) first aid given at the center for an injury or illness needing only minimal attention; and (B) calling 911 in accordance with CPR or First Aid training recommendations. (2) The name of the person and one alternate, at the center responsible for: (A) ensuring that the signed authorization described in Paragraph (d) of this Rule is taken with the ill or injured child to the medical facility; (B) accompanying the ill or injured child to the medical facility; (C) notifying a child's parents or emergency contact person about the illness or injury and where the child has been taken for treatment; (D) obtaining substitute staff, if needed, to maintain required staff/child ratio and adequate supervision of children who remain in the center; and (3) A statement giving the location of the telephone located on the premises available for use in case of emergency. A telephone located in an office in the center that is sometimes locked during the time the children are present shall not be designated for use in an emergency. Item #1035 Plan to have the one (1) substitute update the Emergency Information form. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. Item #1232 Plan to complete a Professional Development Plan for the one (1) substitute and maintain the plan in the staff member’s file. Plan to complete an annual staff evaluation for both staff and maintain in the staff member’s file. Technical Assistance was provided today for these items. We discussed that the substitute can create the SMART goals used for teaching staff. We discussed documentation of the evaluation discussion can be used as documentation of the Annual Staff Evaluation. 10A NCAC 09 .0514 OPERATIONAL AND PERSONNEL POLICIES (f) In addition to all records required in Rule .0302(d) of this Chapter, each employee's personnel file shall contain an annual staff evaluation and staff development plan. Item #1317 and #1318 Plan to update the electronic enrollment packet to include a signature line authorizing emergency medical treatment. Review the child’s enrollment application on the Division’s website as a guide. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. Item #1797 The Head of School, E. Howard, must obtain a Criminal Background Check qualifying letter from the Division of Child Development and Early Education. G.S. 110-90.2. Mandatory child care providers' criminal history checks. (a) For purposes of this section: (2) "Child care provider" means a person who: b. Owns or operates or seeks to own or operate a child care facility or nonlicensed child care home providing child care as defined in subdivision (1) of this subsection; or 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (c) If the owner of a child care license is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, shall complete the criminal history record check as specified in Paragraph (a) of this Rule. Item #1826 Plan to review the EPR plan with the one (1) substitute and maintain documentation of this review on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes and volunteers counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. Item #1867 Plan to add more mulch at the base of the slide and under the swings to reach the depth required in the rule below: 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (k) The depth of the loose surfacing material shall be based on the critical height of the equipment, which is defined as the maximum height that a child may sit, or stand, as follows: (1) equipment with a critical height of 5 feet or less shall have 6 inches of loose surface materials; (2) equipment with a critical height of more than 5 feet, but less than 7 feet, shall have 6 inches of loose surfacing material, except for sand; (3) equipment with a critical height of 7 feet to 10 feet shall have 9 inches of any of the loose surfacing material, except for sand; and (4) when sand is used as a surfacing material for equipment with a critical height of more than 5 feet, 12 inches shall be required. (2) Swings shall have protective surfacing that extends two times the length of the pivot point to the surface below. The surfacing shall be to the front and rear of the swing. Item #1874 Plan to have the one (1) substitute sign the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement and maintain this acknowledgment in the staff member’s file. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual's name; (2) the date the center's policy was given and explained to the individual; (3) the individual's signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member's file. Item #1898 The one (1) substitute must complete Health and Safety training on DCDEE Moodle. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (a) Child care administrators and staff members shall complete health and safety training within one year of employment, unless the staff member has completed the training within the year prior to beginning employment. Health and safety training shall be in addition to the new staff orientation requirements set forth in Rule .1101 of this Section. The following persons shall be exempt from this requirement: (1) staff members that do not have caregiving responsibilities for a child or group of children; (2) service providers such as speech therapists, occupational therapists, and physical therapists; and (3) substitute providers who provide services for less than 10 days in a 12-month period. Item #1908 Plan to update the electronic enrollment packet to include the signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent's signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child's file for review by the Division: (1) The child's name; (2) The date the child first attended the center; (3) The date the operator's policy was given and explained to the parent; (4) The parent's name; (5) The parent's signature; and (6) The date the parent signed the acknowledgment. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 3/26/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall P.O. Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: We discussed that children’s files were recently moved to a new electronic platform. We discussed ways of updating the enrollment packet to include required signature lines. Plan to review the forms provided by the Division on the Division’s website under the “Provider” tab. We discussed the upcoming Prep Year Assessment. We discussed that your facility currently offers robust Parent Participation. Plan to document this on the forms provided by NCRLAP. We discussed that the stumps used for gross motor play may require additional cushioning for ECERS-R scoring purposes. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. We discussed that K. Prue is currently enrolled in EDU 119. Plan to maintain documentation of this enrollment in the staff member’s file. A tuition receipt or registration notification will suffice. Plan to include the exact date when updating forms such as the Emergency Information form. Staff JWD recently moved from a substitute to an assistant teacher. Plan to maintain the new job description in the staff member’s file. Staff HD will need 2.5 ongoing training hours by 8/17/24. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. Your facility has been placed in cohort 1. Your Prep Year assessment has been scheduled. Your staff have all created WORKS accounts and submitted transcripts. However, both assistant teachers received a return letter that was shared with you today. Please refer to the return letter for instructions on how to properly submit transcripts. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1102 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 3/12/2024 Number Present: 16 Completed Date: 3/12/2024 Age: From 3 To 5 Total Minutes: 390 Time In: 09:00 AM Time Out: 03:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaitlyn Marshall Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-three percent (93%) as of 3/12/24. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Odyssey: A Community of Integral Learning, Inc., is current/active as of 3/12/24. Permit type – Four (4) star license issued 12/11/20 Special Services/Restrictions – 1st shift (daytime care), meets enhanced space. The facility serves children with special needs. The last annual compliance visit was conducted on 4/11/23. The last fire drill was practiced on 2/13/24. The last shelter-in-place drill was practiced on 1/24/24. The last playground inspection was documented on 1/24/24. The last fire inspection was approved on 10/19/23. The last sanitation inspection was conducted on 10/17/23 with six (6) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The Emergency Preparedness and Response plan was updated on 12/17/23. The approved curriculum for four-year-old children is Explorations. The program does not provide transportation. There are seventeen (17) children enrolled. Two (2) children’s files were monitored. There are five (5) staff, including one (1) new staff. One (1) new staff file was monitored today and two (2) existing staff files were monitored today. Upon arrival I was greeted by Kimberly Prue, Teacher. Ms. Dror arrived shortly. Children were observed building large structures with wooden blocks, creating collages with paper, glue and scissors, and reading books with caregivers. Children ate snack from home. Upon arriving to the classroom, parents helped children wash hands. I observed a large group meeting that was led by Ms. Dror. Children discussed artwork in a book. Children were then invited to create their own artwork in a large group setting. Interactions were positive, nurturing and respectful. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. A signed acknowledgement of the receipt of the Summary of the Law was not on file for two (2) children. GS 110-102 705 Equipment and furnishings were not sturdy, stable and free of hazards. Rust was observed on the right side of the fence on the playground. Rust was observed on the fence behind the shed. Rust was observed on the bottom of the gate leading to the road. Sharp edges caused by unattached wiring were observed in two (2) places on the fence facing the road. Sharp edges caused by broken chain link fence were observed on the fence facing the woods. .0601(c) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. The last playground inspection was conducted on 1/24/24. .0605(q) 862 The EMC plan was not reviewed with all staff annually and whenever the plan was revised. The Emergency Medical Care plan was not reviewed annually with one (1) substitute 10A NCAC 09 .0802(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. One (1) substitute, date of employment 10/18/21, last updated the Emergency Information form on 10/12/22. .0701(a) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. Staff members HD and CM did not have an annual staff evaluation on file. Staff CM did not have a Professional Development Plan on file. 10A NCAC 09 .0514(f) 1317 Authorization for emergency medical care information was not signed by child's parent. Two (2) children’s files did not contain a signed authorization for emergency medical care. .0802(d) 1318 Medical authorization was not present on child's first day. The authorization for emergency medical care was not present on the first day for two (2) children. .0802(d) 1797 The child care provider that is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, did not complete criminal history background check. The Head of School is listed as the Registered Agent on the Secretary of State website for the non-profit corporation. The Head of School does not have a Criminal Background Check qualifying letter. G.S. 110-90.2 & .2703(c) 1826 Substitutes and volunteers counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. The Emergency Preparedness and Response plan was not reviewed with one (1) substitute annually. .0607(g) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The mulch at the base of the slide measured less and one (1) inch in depth. The mulch at the edge of the crash pads under the swings measured less than one (1) inch. .0605(k)(1-4) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The signed Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement was not maintained in one (1) substitute staff’s file. .0608(d)(1-4) 1898 Staff did not complete the health and safety training within one year of employment. One (1) substitute, hire date 10/18/21, did not complete the Health and Safety Training topics within one year of employment. .1102(a) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) children’s files did not include a signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy. .0608(b)(1-6) Technical assistance was provided as follows: Item #114 Plan to include a signature line on your electronic enrollment packet that includes the acknowledgement of the receipt of the Summary of the Law. 110-102. Information for parents. The Secretary shall provide to each operator of a child care facility a summary of this Article for the parents, guardian, or full-time custodian of each child receiving child care in the facility to be distributed by the operator. Operators of child care facilities shall provide a copy of the summary to each child's parent, guardian, or full-time custodian before the child is enrolled in the child care facility. The child's parent, guardian, or full-time custodian shall sign a statement attesting that he or she received a copy of the summary before the child's enrollment. The summary shall include the name and address of the Secretary and the address of the Commission. The summary shall explain how parents may obtain information on individual child care facilities maintained in public files by the Division of Child Development and Early Education. The summary shall also include a statement regarding the mandatory duty prescribed in G.S. 7B-301 of any person suspecting child abuse or neglect has taken place in child care, or elsewhere, to report to the county Department of Social Services. The statement shall include the definitions of child abuse and neglect described in the Juvenile Code in G.S. 7B-101 and of child abuse described in the Criminal Code in G.S. 14-318.2 and G.S. 14-318.4. The statement shall stress that this reporting law does not require that the person reporting reveal the person's identity. Item #705 Plan to sand and paint over the rust on the fence. Plan to tighten or remove the loose wire on the fence facing the road. Plan to repair or cover the broken fence facing the woods. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. Item #859 IN your letter of compliance include a statement that indicates how you will ensure playground inspections are conducted on a monthly basis. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (q) Following completion of playground safety training as required by Rule .1102(e) of this Chapter, a monthly playground inspection shall be conducted by an individual trained in playground safety requirements. A trained administrator or staff person shall make a record of each inspection using a playground inspection checklist provided by the Division. The checklist shall be signed by the person who conducts the inspection and shall be maintained for 12 months in the center's files for review by a representative of the Division. The playground inspection checklist may be found online at https://ncchildcare.ncdhhs.gov/providers/credent.asp. The playground inspection includes a checklist of items related to safety, surfacing, and equipment quality. Item #862 Plan to review the Emergency Medical Care plan with the one (1) substitute. Plan to maintain documentation of this review in the staff member’s file. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (a) Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. The following information shall be included in the center's emergency medical care plan: (1) The name of the person and at least one alternate, responsible for carrying out that plan of action, ensuring that appropriate medical care is given, and determining which of the following is needed: (A) first aid given at the center for an injury or illness needing only minimal attention; and (B) calling 911 in accordance with CPR or First Aid training recommendations. (2) The name of the person and one alternate, at the center responsible for: (A) ensuring that the signed authorization described in Paragraph (d) of this Rule is taken with the ill or injured child to the medical facility; (B) accompanying the ill or injured child to the medical facility; (C) notifying a child's parents or emergency contact person about the illness or injury and where the child has been taken for treatment; (D) obtaining substitute staff, if needed, to maintain required staff/child ratio and adequate supervision of children who remain in the center; and (3) A statement giving the location of the telephone located on the premises available for use in case of emergency. A telephone located in an office in the center that is sometimes locked during the time the children are present shall not be designated for use in an emergency. Item #1035 Plan to have the one (1) substitute update the Emergency Information form. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. Item #1232 Plan to complete a Professional Development Plan for the one (1) substitute and maintain the plan in the staff member’s file. Plan to complete an annual staff evaluation for both staff and maintain in the staff member’s file. Technical Assistance was provided today for these items. We discussed that the substitute can create the SMART goals used for teaching staff. We discussed documentation of the evaluation discussion can be used as documentation of the Annual Staff Evaluation. 10A NCAC 09 .0514 OPERATIONAL AND PERSONNEL POLICIES (f) In addition to all records required in Rule .0302(d) of this Chapter, each employee's personnel file shall contain an annual staff evaluation and staff development plan. Item #1317 and #1318 Plan to update the electronic enrollment packet to include a signature line authorizing emergency medical treatment. Review the child’s enrollment application on the Division’s website as a guide. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. Item #1797 The Head of School, E. Howard, must obtain a Criminal Background Check qualifying letter from the Division of Child Development and Early Education. G.S. 110-90.2. Mandatory child care providers' criminal history checks. (a) For purposes of this section: (2) "Child care provider" means a person who: b. Owns or operates or seeks to own or operate a child care facility or nonlicensed child care home providing child care as defined in subdivision (1) of this subsection; or 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (c) If the owner of a child care license is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, shall complete the criminal history record check as specified in Paragraph (a) of this Rule. Item #1826 Plan to review the EPR plan with the one (1) substitute and maintain documentation of this review on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes and volunteers counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. Item #1867 Plan to add more mulch at the base of the slide and under the swings to reach the depth required in the rule below: 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (k) The depth of the loose surfacing material shall be based on the critical height of the equipment, which is defined as the maximum height that a child may sit, or stand, as follows: (1) equipment with a critical height of 5 feet or less shall have 6 inches of loose surface materials; (2) equipment with a critical height of more than 5 feet, but less than 7 feet, shall have 6 inches of loose surfacing material, except for sand; (3) equipment with a critical height of 7 feet to 10 feet shall have 9 inches of any of the loose surfacing material, except for sand; and (4) when sand is used as a surfacing material for equipment with a critical height of more than 5 feet, 12 inches shall be required. (2) Swings shall have protective surfacing that extends two times the length of the pivot point to the surface below. The surfacing shall be to the front and rear of the swing. Item #1874 Plan to have the one (1) substitute sign the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement and maintain this acknowledgment in the staff member’s file. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual's name; (2) the date the center's policy was given and explained to the individual; (3) the individual's signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member's file. Item #1898 The one (1) substitute must complete Health and Safety training on DCDEE Moodle. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (a) Child care administrators and staff members shall complete health and safety training within one year of employment, unless the staff member has completed the training within the year prior to beginning employment. Health and safety training shall be in addition to the new staff orientation requirements set forth in Rule .1101 of this Section. The following persons shall be exempt from this requirement: (1) staff members that do not have caregiving responsibilities for a child or group of children; (2) service providers such as speech therapists, occupational therapists, and physical therapists; and (3) substitute providers who provide services for less than 10 days in a 12-month period. Item #1908 Plan to update the electronic enrollment packet to include the signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent's signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child's file for review by the Division: (1) The child's name; (2) The date the child first attended the center; (3) The date the operator's policy was given and explained to the parent; (4) The parent's name; (5) The parent's signature; and (6) The date the parent signed the acknowledgment. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 3/26/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall P.O. Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: We discussed that children’s files were recently moved to a new electronic platform. We discussed ways of updating the enrollment packet to include required signature lines. Plan to review the forms provided by the Division on the Division’s website under the “Provider” tab. We discussed the upcoming Prep Year Assessment. We discussed that your facility currently offers robust Parent Participation. Plan to document this on the forms provided by NCRLAP. We discussed that the stumps used for gross motor play may require additional cushioning for ECERS-R scoring purposes. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. We discussed that K. Prue is currently enrolled in EDU 119. Plan to maintain documentation of this enrollment in the staff member’s file. A tuition receipt or registration notification will suffice. Plan to include the exact date when updating forms such as the Emergency Information form. Staff JWD recently moved from a substitute to an assistant teacher. Plan to maintain the new job description in the staff member’s file. Staff HD will need 2.5 ongoing training hours by 8/17/24. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. Your facility has been placed in cohort 1. Your Prep Year assessment has been scheduled. Your staff have all created WORKS accounts and submitted transcripts. However, both assistant teachers received a return letter that was shared with you today. Please refer to the return letter for instructions on how to properly submit transcripts. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1703 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 3/12/2024 Number Present: 16 Completed Date: 3/12/2024 Age: From 3 To 5 Total Minutes: 390 Time In: 09:00 AM Time Out: 03:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaitlyn Marshall Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-three percent (93%) as of 3/12/24. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Odyssey: A Community of Integral Learning, Inc., is current/active as of 3/12/24. Permit type – Four (4) star license issued 12/11/20 Special Services/Restrictions – 1st shift (daytime care), meets enhanced space. The facility serves children with special needs. The last annual compliance visit was conducted on 4/11/23. The last fire drill was practiced on 2/13/24. The last shelter-in-place drill was practiced on 1/24/24. The last playground inspection was documented on 1/24/24. The last fire inspection was approved on 10/19/23. The last sanitation inspection was conducted on 10/17/23 with six (6) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The Emergency Preparedness and Response plan was updated on 12/17/23. The approved curriculum for four-year-old children is Explorations. The program does not provide transportation. There are seventeen (17) children enrolled. Two (2) children’s files were monitored. There are five (5) staff, including one (1) new staff. One (1) new staff file was monitored today and two (2) existing staff files were monitored today. Upon arrival I was greeted by Kimberly Prue, Teacher. Ms. Dror arrived shortly. Children were observed building large structures with wooden blocks, creating collages with paper, glue and scissors, and reading books with caregivers. Children ate snack from home. Upon arriving to the classroom, parents helped children wash hands. I observed a large group meeting that was led by Ms. Dror. Children discussed artwork in a book. Children were then invited to create their own artwork in a large group setting. Interactions were positive, nurturing and respectful. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. A signed acknowledgement of the receipt of the Summary of the Law was not on file for two (2) children. GS 110-102 705 Equipment and furnishings were not sturdy, stable and free of hazards. Rust was observed on the right side of the fence on the playground. Rust was observed on the fence behind the shed. Rust was observed on the bottom of the gate leading to the road. Sharp edges caused by unattached wiring were observed in two (2) places on the fence facing the road. Sharp edges caused by broken chain link fence were observed on the fence facing the woods. .0601(c) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. The last playground inspection was conducted on 1/24/24. .0605(q) 862 The EMC plan was not reviewed with all staff annually and whenever the plan was revised. The Emergency Medical Care plan was not reviewed annually with one (1) substitute 10A NCAC 09 .0802(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. One (1) substitute, date of employment 10/18/21, last updated the Emergency Information form on 10/12/22. .0701(a) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. Staff members HD and CM did not have an annual staff evaluation on file. Staff CM did not have a Professional Development Plan on file. 10A NCAC 09 .0514(f) 1317 Authorization for emergency medical care information was not signed by child's parent. Two (2) children’s files did not contain a signed authorization for emergency medical care. .0802(d) 1318 Medical authorization was not present on child's first day. The authorization for emergency medical care was not present on the first day for two (2) children. .0802(d) 1797 The child care provider that is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, did not complete criminal history background check. The Head of School is listed as the Registered Agent on the Secretary of State website for the non-profit corporation. The Head of School does not have a Criminal Background Check qualifying letter. G.S. 110-90.2 & .2703(c) 1826 Substitutes and volunteers counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. The Emergency Preparedness and Response plan was not reviewed with one (1) substitute annually. .0607(g) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The mulch at the base of the slide measured less and one (1) inch in depth. The mulch at the edge of the crash pads under the swings measured less than one (1) inch. .0605(k)(1-4) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The signed Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement was not maintained in one (1) substitute staff’s file. .0608(d)(1-4) 1898 Staff did not complete the health and safety training within one year of employment. One (1) substitute, hire date 10/18/21, did not complete the Health and Safety Training topics within one year of employment. .1102(a) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) children’s files did not include a signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy. .0608(b)(1-6) Technical assistance was provided as follows: Item #114 Plan to include a signature line on your electronic enrollment packet that includes the acknowledgement of the receipt of the Summary of the Law. 110-102. Information for parents. The Secretary shall provide to each operator of a child care facility a summary of this Article for the parents, guardian, or full-time custodian of each child receiving child care in the facility to be distributed by the operator. Operators of child care facilities shall provide a copy of the summary to each child's parent, guardian, or full-time custodian before the child is enrolled in the child care facility. The child's parent, guardian, or full-time custodian shall sign a statement attesting that he or she received a copy of the summary before the child's enrollment. The summary shall include the name and address of the Secretary and the address of the Commission. The summary shall explain how parents may obtain information on individual child care facilities maintained in public files by the Division of Child Development and Early Education. The summary shall also include a statement regarding the mandatory duty prescribed in G.S. 7B-301 of any person suspecting child abuse or neglect has taken place in child care, or elsewhere, to report to the county Department of Social Services. The statement shall include the definitions of child abuse and neglect described in the Juvenile Code in G.S. 7B-101 and of child abuse described in the Criminal Code in G.S. 14-318.2 and G.S. 14-318.4. The statement shall stress that this reporting law does not require that the person reporting reveal the person's identity. Item #705 Plan to sand and paint over the rust on the fence. Plan to tighten or remove the loose wire on the fence facing the road. Plan to repair or cover the broken fence facing the woods. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. Item #859 IN your letter of compliance include a statement that indicates how you will ensure playground inspections are conducted on a monthly basis. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (q) Following completion of playground safety training as required by Rule .1102(e) of this Chapter, a monthly playground inspection shall be conducted by an individual trained in playground safety requirements. A trained administrator or staff person shall make a record of each inspection using a playground inspection checklist provided by the Division. The checklist shall be signed by the person who conducts the inspection and shall be maintained for 12 months in the center's files for review by a representative of the Division. The playground inspection checklist may be found online at https://ncchildcare.ncdhhs.gov/providers/credent.asp. The playground inspection includes a checklist of items related to safety, surfacing, and equipment quality. Item #862 Plan to review the Emergency Medical Care plan with the one (1) substitute. Plan to maintain documentation of this review in the staff member’s file. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (a) Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. The following information shall be included in the center's emergency medical care plan: (1) The name of the person and at least one alternate, responsible for carrying out that plan of action, ensuring that appropriate medical care is given, and determining which of the following is needed: (A) first aid given at the center for an injury or illness needing only minimal attention; and (B) calling 911 in accordance with CPR or First Aid training recommendations. (2) The name of the person and one alternate, at the center responsible for: (A) ensuring that the signed authorization described in Paragraph (d) of this Rule is taken with the ill or injured child to the medical facility; (B) accompanying the ill or injured child to the medical facility; (C) notifying a child's parents or emergency contact person about the illness or injury and where the child has been taken for treatment; (D) obtaining substitute staff, if needed, to maintain required staff/child ratio and adequate supervision of children who remain in the center; and (3) A statement giving the location of the telephone located on the premises available for use in case of emergency. A telephone located in an office in the center that is sometimes locked during the time the children are present shall not be designated for use in an emergency. Item #1035 Plan to have the one (1) substitute update the Emergency Information form. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. Item #1232 Plan to complete a Professional Development Plan for the one (1) substitute and maintain the plan in the staff member’s file. Plan to complete an annual staff evaluation for both staff and maintain in the staff member’s file. Technical Assistance was provided today for these items. We discussed that the substitute can create the SMART goals used for teaching staff. We discussed documentation of the evaluation discussion can be used as documentation of the Annual Staff Evaluation. 10A NCAC 09 .0514 OPERATIONAL AND PERSONNEL POLICIES (f) In addition to all records required in Rule .0302(d) of this Chapter, each employee's personnel file shall contain an annual staff evaluation and staff development plan. Item #1317 and #1318 Plan to update the electronic enrollment packet to include a signature line authorizing emergency medical treatment. Review the child’s enrollment application on the Division’s website as a guide. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. Item #1797 The Head of School, E. Howard, must obtain a Criminal Background Check qualifying letter from the Division of Child Development and Early Education. G.S. 110-90.2. Mandatory child care providers' criminal history checks. (a) For purposes of this section: (2) "Child care provider" means a person who: b. Owns or operates or seeks to own or operate a child care facility or nonlicensed child care home providing child care as defined in subdivision (1) of this subsection; or 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (c) If the owner of a child care license is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, shall complete the criminal history record check as specified in Paragraph (a) of this Rule. Item #1826 Plan to review the EPR plan with the one (1) substitute and maintain documentation of this review on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes and volunteers counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. Item #1867 Plan to add more mulch at the base of the slide and under the swings to reach the depth required in the rule below: 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (k) The depth of the loose surfacing material shall be based on the critical height of the equipment, which is defined as the maximum height that a child may sit, or stand, as follows: (1) equipment with a critical height of 5 feet or less shall have 6 inches of loose surface materials; (2) equipment with a critical height of more than 5 feet, but less than 7 feet, shall have 6 inches of loose surfacing material, except for sand; (3) equipment with a critical height of 7 feet to 10 feet shall have 9 inches of any of the loose surfacing material, except for sand; and (4) when sand is used as a surfacing material for equipment with a critical height of more than 5 feet, 12 inches shall be required. (2) Swings shall have protective surfacing that extends two times the length of the pivot point to the surface below. The surfacing shall be to the front and rear of the swing. Item #1874 Plan to have the one (1) substitute sign the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement and maintain this acknowledgment in the staff member’s file. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual's name; (2) the date the center's policy was given and explained to the individual; (3) the individual's signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member's file. Item #1898 The one (1) substitute must complete Health and Safety training on DCDEE Moodle. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (a) Child care administrators and staff members shall complete health and safety training within one year of employment, unless the staff member has completed the training within the year prior to beginning employment. Health and safety training shall be in addition to the new staff orientation requirements set forth in Rule .1101 of this Section. The following persons shall be exempt from this requirement: (1) staff members that do not have caregiving responsibilities for a child or group of children; (2) service providers such as speech therapists, occupational therapists, and physical therapists; and (3) substitute providers who provide services for less than 10 days in a 12-month period. Item #1908 Plan to update the electronic enrollment packet to include the signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent's signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child's file for review by the Division: (1) The child's name; (2) The date the child first attended the center; (3) The date the operator's policy was given and explained to the parent; (4) The parent's name; (5) The parent's signature; and (6) The date the parent signed the acknowledgment. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 3/26/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall P.O. Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: We discussed that children’s files were recently moved to a new electronic platform. We discussed ways of updating the enrollment packet to include required signature lines. Plan to review the forms provided by the Division on the Division’s website under the “Provider” tab. We discussed the upcoming Prep Year Assessment. We discussed that your facility currently offers robust Parent Participation. Plan to document this on the forms provided by NCRLAP. We discussed that the stumps used for gross motor play may require additional cushioning for ECERS-R scoring purposes. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. We discussed that K. Prue is currently enrolled in EDU 119. Plan to maintain documentation of this enrollment in the staff member’s file. A tuition receipt or registration notification will suffice. Plan to include the exact date when updating forms such as the Emergency Information form. Staff JWD recently moved from a substitute to an assistant teacher. Plan to maintain the new job description in the staff member’s file. Staff HD will need 2.5 ongoing training hours by 8/17/24. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. Your facility has been placed in cohort 1. Your Prep Year assessment has been scheduled. Your staff have all created WORKS accounts and submitted transcripts. However, both assistant teachers received a return letter that was shared with you today. Please refer to the return letter for instructions on how to properly submit transcripts. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2703 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 3/12/2024 Number Present: 16 Completed Date: 3/12/2024 Age: From 3 To 5 Total Minutes: 390 Time In: 09:00 AM Time Out: 03:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaitlyn Marshall Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-three percent (93%) as of 3/12/24. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Odyssey: A Community of Integral Learning, Inc., is current/active as of 3/12/24. Permit type – Four (4) star license issued 12/11/20 Special Services/Restrictions – 1st shift (daytime care), meets enhanced space. The facility serves children with special needs. The last annual compliance visit was conducted on 4/11/23. The last fire drill was practiced on 2/13/24. The last shelter-in-place drill was practiced on 1/24/24. The last playground inspection was documented on 1/24/24. The last fire inspection was approved on 10/19/23. The last sanitation inspection was conducted on 10/17/23 with six (6) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The Emergency Preparedness and Response plan was updated on 12/17/23. The approved curriculum for four-year-old children is Explorations. The program does not provide transportation. There are seventeen (17) children enrolled. Two (2) children’s files were monitored. There are five (5) staff, including one (1) new staff. One (1) new staff file was monitored today and two (2) existing staff files were monitored today. Upon arrival I was greeted by Kimberly Prue, Teacher. Ms. Dror arrived shortly. Children were observed building large structures with wooden blocks, creating collages with paper, glue and scissors, and reading books with caregivers. Children ate snack from home. Upon arriving to the classroom, parents helped children wash hands. I observed a large group meeting that was led by Ms. Dror. Children discussed artwork in a book. Children were then invited to create their own artwork in a large group setting. Interactions were positive, nurturing and respectful. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. A signed acknowledgement of the receipt of the Summary of the Law was not on file for two (2) children. GS 110-102 705 Equipment and furnishings were not sturdy, stable and free of hazards. Rust was observed on the right side of the fence on the playground. Rust was observed on the fence behind the shed. Rust was observed on the bottom of the gate leading to the road. Sharp edges caused by unattached wiring were observed in two (2) places on the fence facing the road. Sharp edges caused by broken chain link fence were observed on the fence facing the woods. .0601(c) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. The last playground inspection was conducted on 1/24/24. .0605(q) 862 The EMC plan was not reviewed with all staff annually and whenever the plan was revised. The Emergency Medical Care plan was not reviewed annually with one (1) substitute 10A NCAC 09 .0802(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. One (1) substitute, date of employment 10/18/21, last updated the Emergency Information form on 10/12/22. .0701(a) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. Staff members HD and CM did not have an annual staff evaluation on file. Staff CM did not have a Professional Development Plan on file. 10A NCAC 09 .0514(f) 1317 Authorization for emergency medical care information was not signed by child's parent. Two (2) children’s files did not contain a signed authorization for emergency medical care. .0802(d) 1318 Medical authorization was not present on child's first day. The authorization for emergency medical care was not present on the first day for two (2) children. .0802(d) 1797 The child care provider that is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, did not complete criminal history background check. The Head of School is listed as the Registered Agent on the Secretary of State website for the non-profit corporation. The Head of School does not have a Criminal Background Check qualifying letter. G.S. 110-90.2 & .2703(c) 1826 Substitutes and volunteers counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. The Emergency Preparedness and Response plan was not reviewed with one (1) substitute annually. .0607(g) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The mulch at the base of the slide measured less and one (1) inch in depth. The mulch at the edge of the crash pads under the swings measured less than one (1) inch. .0605(k)(1-4) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The signed Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement was not maintained in one (1) substitute staff’s file. .0608(d)(1-4) 1898 Staff did not complete the health and safety training within one year of employment. One (1) substitute, hire date 10/18/21, did not complete the Health and Safety Training topics within one year of employment. .1102(a) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) children’s files did not include a signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy. .0608(b)(1-6) Technical assistance was provided as follows: Item #114 Plan to include a signature line on your electronic enrollment packet that includes the acknowledgement of the receipt of the Summary of the Law. 110-102. Information for parents. The Secretary shall provide to each operator of a child care facility a summary of this Article for the parents, guardian, or full-time custodian of each child receiving child care in the facility to be distributed by the operator. Operators of child care facilities shall provide a copy of the summary to each child's parent, guardian, or full-time custodian before the child is enrolled in the child care facility. The child's parent, guardian, or full-time custodian shall sign a statement attesting that he or she received a copy of the summary before the child's enrollment. The summary shall include the name and address of the Secretary and the address of the Commission. The summary shall explain how parents may obtain information on individual child care facilities maintained in public files by the Division of Child Development and Early Education. The summary shall also include a statement regarding the mandatory duty prescribed in G.S. 7B-301 of any person suspecting child abuse or neglect has taken place in child care, or elsewhere, to report to the county Department of Social Services. The statement shall include the definitions of child abuse and neglect described in the Juvenile Code in G.S. 7B-101 and of child abuse described in the Criminal Code in G.S. 14-318.2 and G.S. 14-318.4. The statement shall stress that this reporting law does not require that the person reporting reveal the person's identity. Item #705 Plan to sand and paint over the rust on the fence. Plan to tighten or remove the loose wire on the fence facing the road. Plan to repair or cover the broken fence facing the woods. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. Item #859 IN your letter of compliance include a statement that indicates how you will ensure playground inspections are conducted on a monthly basis. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (q) Following completion of playground safety training as required by Rule .1102(e) of this Chapter, a monthly playground inspection shall be conducted by an individual trained in playground safety requirements. A trained administrator or staff person shall make a record of each inspection using a playground inspection checklist provided by the Division. The checklist shall be signed by the person who conducts the inspection and shall be maintained for 12 months in the center's files for review by a representative of the Division. The playground inspection checklist may be found online at https://ncchildcare.ncdhhs.gov/providers/credent.asp. The playground inspection includes a checklist of items related to safety, surfacing, and equipment quality. Item #862 Plan to review the Emergency Medical Care plan with the one (1) substitute. Plan to maintain documentation of this review in the staff member’s file. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (a) Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. The following information shall be included in the center's emergency medical care plan: (1) The name of the person and at least one alternate, responsible for carrying out that plan of action, ensuring that appropriate medical care is given, and determining which of the following is needed: (A) first aid given at the center for an injury or illness needing only minimal attention; and (B) calling 911 in accordance with CPR or First Aid training recommendations. (2) The name of the person and one alternate, at the center responsible for: (A) ensuring that the signed authorization described in Paragraph (d) of this Rule is taken with the ill or injured child to the medical facility; (B) accompanying the ill or injured child to the medical facility; (C) notifying a child's parents or emergency contact person about the illness or injury and where the child has been taken for treatment; (D) obtaining substitute staff, if needed, to maintain required staff/child ratio and adequate supervision of children who remain in the center; and (3) A statement giving the location of the telephone located on the premises available for use in case of emergency. A telephone located in an office in the center that is sometimes locked during the time the children are present shall not be designated for use in an emergency. Item #1035 Plan to have the one (1) substitute update the Emergency Information form. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. Item #1232 Plan to complete a Professional Development Plan for the one (1) substitute and maintain the plan in the staff member’s file. Plan to complete an annual staff evaluation for both staff and maintain in the staff member’s file. Technical Assistance was provided today for these items. We discussed that the substitute can create the SMART goals used for teaching staff. We discussed documentation of the evaluation discussion can be used as documentation of the Annual Staff Evaluation. 10A NCAC 09 .0514 OPERATIONAL AND PERSONNEL POLICIES (f) In addition to all records required in Rule .0302(d) of this Chapter, each employee's personnel file shall contain an annual staff evaluation and staff development plan. Item #1317 and #1318 Plan to update the electronic enrollment packet to include a signature line authorizing emergency medical treatment. Review the child’s enrollment application on the Division’s website as a guide. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. Item #1797 The Head of School, E. Howard, must obtain a Criminal Background Check qualifying letter from the Division of Child Development and Early Education. G.S. 110-90.2. Mandatory child care providers' criminal history checks. (a) For purposes of this section: (2) "Child care provider" means a person who: b. Owns or operates or seeks to own or operate a child care facility or nonlicensed child care home providing child care as defined in subdivision (1) of this subsection; or 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (c) If the owner of a child care license is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, shall complete the criminal history record check as specified in Paragraph (a) of this Rule. Item #1826 Plan to review the EPR plan with the one (1) substitute and maintain documentation of this review on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes and volunteers counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. Item #1867 Plan to add more mulch at the base of the slide and under the swings to reach the depth required in the rule below: 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (k) The depth of the loose surfacing material shall be based on the critical height of the equipment, which is defined as the maximum height that a child may sit, or stand, as follows: (1) equipment with a critical height of 5 feet or less shall have 6 inches of loose surface materials; (2) equipment with a critical height of more than 5 feet, but less than 7 feet, shall have 6 inches of loose surfacing material, except for sand; (3) equipment with a critical height of 7 feet to 10 feet shall have 9 inches of any of the loose surfacing material, except for sand; and (4) when sand is used as a surfacing material for equipment with a critical height of more than 5 feet, 12 inches shall be required. (2) Swings shall have protective surfacing that extends two times the length of the pivot point to the surface below. The surfacing shall be to the front and rear of the swing. Item #1874 Plan to have the one (1) substitute sign the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement and maintain this acknowledgment in the staff member’s file. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual's name; (2) the date the center's policy was given and explained to the individual; (3) the individual's signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member's file. Item #1898 The one (1) substitute must complete Health and Safety training on DCDEE Moodle. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (a) Child care administrators and staff members shall complete health and safety training within one year of employment, unless the staff member has completed the training within the year prior to beginning employment. Health and safety training shall be in addition to the new staff orientation requirements set forth in Rule .1101 of this Section. The following persons shall be exempt from this requirement: (1) staff members that do not have caregiving responsibilities for a child or group of children; (2) service providers such as speech therapists, occupational therapists, and physical therapists; and (3) substitute providers who provide services for less than 10 days in a 12-month period. Item #1908 Plan to update the electronic enrollment packet to include the signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent's signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child's file for review by the Division: (1) The child's name; (2) The date the child first attended the center; (3) The date the operator's policy was given and explained to the parent; (4) The parent's name; (5) The parent's signature; and (6) The date the parent signed the acknowledgment. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 3/26/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall P.O. Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: We discussed that children’s files were recently moved to a new electronic platform. We discussed ways of updating the enrollment packet to include required signature lines. Plan to review the forms provided by the Division on the Division’s website under the “Provider” tab. We discussed the upcoming Prep Year Assessment. We discussed that your facility currently offers robust Parent Participation. Plan to document this on the forms provided by NCRLAP. We discussed that the stumps used for gross motor play may require additional cushioning for ECERS-R scoring purposes. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. We discussed that K. Prue is currently enrolled in EDU 119. Plan to maintain documentation of this enrollment in the staff member’s file. A tuition receipt or registration notification will suffice. Plan to include the exact date when updating forms such as the Emergency Information form. Staff JWD recently moved from a substitute to an assistant teacher. Plan to maintain the new job description in the staff member’s file. Staff HD will need 2.5 ongoing training hours by 8/17/24. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. Your facility has been placed in cohort 1. Your Prep Year assessment has been scheduled. Your staff have all created WORKS accounts and submitted transcripts. However, both assistant teachers received a return letter that was shared with you today. Please refer to the return letter for instructions on how to properly submit transcripts. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2830 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 3/12/2024 Number Present: 16 Completed Date: 3/12/2024 Age: From 3 To 5 Total Minutes: 390 Time In: 09:00 AM Time Out: 03:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaitlyn Marshall Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-three percent (93%) as of 3/12/24. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Odyssey: A Community of Integral Learning, Inc., is current/active as of 3/12/24. Permit type – Four (4) star license issued 12/11/20 Special Services/Restrictions – 1st shift (daytime care), meets enhanced space. The facility serves children with special needs. The last annual compliance visit was conducted on 4/11/23. The last fire drill was practiced on 2/13/24. The last shelter-in-place drill was practiced on 1/24/24. The last playground inspection was documented on 1/24/24. The last fire inspection was approved on 10/19/23. The last sanitation inspection was conducted on 10/17/23 with six (6) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The Emergency Preparedness and Response plan was updated on 12/17/23. The approved curriculum for four-year-old children is Explorations. The program does not provide transportation. There are seventeen (17) children enrolled. Two (2) children’s files were monitored. There are five (5) staff, including one (1) new staff. One (1) new staff file was monitored today and two (2) existing staff files were monitored today. Upon arrival I was greeted by Kimberly Prue, Teacher. Ms. Dror arrived shortly. Children were observed building large structures with wooden blocks, creating collages with paper, glue and scissors, and reading books with caregivers. Children ate snack from home. Upon arriving to the classroom, parents helped children wash hands. I observed a large group meeting that was led by Ms. Dror. Children discussed artwork in a book. Children were then invited to create their own artwork in a large group setting. Interactions were positive, nurturing and respectful. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. A signed acknowledgement of the receipt of the Summary of the Law was not on file for two (2) children. GS 110-102 705 Equipment and furnishings were not sturdy, stable and free of hazards. Rust was observed on the right side of the fence on the playground. Rust was observed on the fence behind the shed. Rust was observed on the bottom of the gate leading to the road. Sharp edges caused by unattached wiring were observed in two (2) places on the fence facing the road. Sharp edges caused by broken chain link fence were observed on the fence facing the woods. .0601(c) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. The last playground inspection was conducted on 1/24/24. .0605(q) 862 The EMC plan was not reviewed with all staff annually and whenever the plan was revised. The Emergency Medical Care plan was not reviewed annually with one (1) substitute 10A NCAC 09 .0802(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. One (1) substitute, date of employment 10/18/21, last updated the Emergency Information form on 10/12/22. .0701(a) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. Staff members HD and CM did not have an annual staff evaluation on file. Staff CM did not have a Professional Development Plan on file. 10A NCAC 09 .0514(f) 1317 Authorization for emergency medical care information was not signed by child's parent. Two (2) children’s files did not contain a signed authorization for emergency medical care. .0802(d) 1318 Medical authorization was not present on child's first day. The authorization for emergency medical care was not present on the first day for two (2) children. .0802(d) 1797 The child care provider that is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, did not complete criminal history background check. The Head of School is listed as the Registered Agent on the Secretary of State website for the non-profit corporation. The Head of School does not have a Criminal Background Check qualifying letter. G.S. 110-90.2 & .2703(c) 1826 Substitutes and volunteers counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. The Emergency Preparedness and Response plan was not reviewed with one (1) substitute annually. .0607(g) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The mulch at the base of the slide measured less and one (1) inch in depth. The mulch at the edge of the crash pads under the swings measured less than one (1) inch. .0605(k)(1-4) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The signed Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement was not maintained in one (1) substitute staff’s file. .0608(d)(1-4) 1898 Staff did not complete the health and safety training within one year of employment. One (1) substitute, hire date 10/18/21, did not complete the Health and Safety Training topics within one year of employment. .1102(a) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) children’s files did not include a signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy. .0608(b)(1-6) Technical assistance was provided as follows: Item #114 Plan to include a signature line on your electronic enrollment packet that includes the acknowledgement of the receipt of the Summary of the Law. 110-102. Information for parents. The Secretary shall provide to each operator of a child care facility a summary of this Article for the parents, guardian, or full-time custodian of each child receiving child care in the facility to be distributed by the operator. Operators of child care facilities shall provide a copy of the summary to each child's parent, guardian, or full-time custodian before the child is enrolled in the child care facility. The child's parent, guardian, or full-time custodian shall sign a statement attesting that he or she received a copy of the summary before the child's enrollment. The summary shall include the name and address of the Secretary and the address of the Commission. The summary shall explain how parents may obtain information on individual child care facilities maintained in public files by the Division of Child Development and Early Education. The summary shall also include a statement regarding the mandatory duty prescribed in G.S. 7B-301 of any person suspecting child abuse or neglect has taken place in child care, or elsewhere, to report to the county Department of Social Services. The statement shall include the definitions of child abuse and neglect described in the Juvenile Code in G.S. 7B-101 and of child abuse described in the Criminal Code in G.S. 14-318.2 and G.S. 14-318.4. The statement shall stress that this reporting law does not require that the person reporting reveal the person's identity. Item #705 Plan to sand and paint over the rust on the fence. Plan to tighten or remove the loose wire on the fence facing the road. Plan to repair or cover the broken fence facing the woods. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. Item #859 IN your letter of compliance include a statement that indicates how you will ensure playground inspections are conducted on a monthly basis. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (q) Following completion of playground safety training as required by Rule .1102(e) of this Chapter, a monthly playground inspection shall be conducted by an individual trained in playground safety requirements. A trained administrator or staff person shall make a record of each inspection using a playground inspection checklist provided by the Division. The checklist shall be signed by the person who conducts the inspection and shall be maintained for 12 months in the center's files for review by a representative of the Division. The playground inspection checklist may be found online at https://ncchildcare.ncdhhs.gov/providers/credent.asp. The playground inspection includes a checklist of items related to safety, surfacing, and equipment quality. Item #862 Plan to review the Emergency Medical Care plan with the one (1) substitute. Plan to maintain documentation of this review in the staff member’s file. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (a) Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. The following information shall be included in the center's emergency medical care plan: (1) The name of the person and at least one alternate, responsible for carrying out that plan of action, ensuring that appropriate medical care is given, and determining which of the following is needed: (A) first aid given at the center for an injury or illness needing only minimal attention; and (B) calling 911 in accordance with CPR or First Aid training recommendations. (2) The name of the person and one alternate, at the center responsible for: (A) ensuring that the signed authorization described in Paragraph (d) of this Rule is taken with the ill or injured child to the medical facility; (B) accompanying the ill or injured child to the medical facility; (C) notifying a child's parents or emergency contact person about the illness or injury and where the child has been taken for treatment; (D) obtaining substitute staff, if needed, to maintain required staff/child ratio and adequate supervision of children who remain in the center; and (3) A statement giving the location of the telephone located on the premises available for use in case of emergency. A telephone located in an office in the center that is sometimes locked during the time the children are present shall not be designated for use in an emergency. Item #1035 Plan to have the one (1) substitute update the Emergency Information form. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. Item #1232 Plan to complete a Professional Development Plan for the one (1) substitute and maintain the plan in the staff member’s file. Plan to complete an annual staff evaluation for both staff and maintain in the staff member’s file. Technical Assistance was provided today for these items. We discussed that the substitute can create the SMART goals used for teaching staff. We discussed documentation of the evaluation discussion can be used as documentation of the Annual Staff Evaluation. 10A NCAC 09 .0514 OPERATIONAL AND PERSONNEL POLICIES (f) In addition to all records required in Rule .0302(d) of this Chapter, each employee's personnel file shall contain an annual staff evaluation and staff development plan. Item #1317 and #1318 Plan to update the electronic enrollment packet to include a signature line authorizing emergency medical treatment. Review the child’s enrollment application on the Division’s website as a guide. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. Item #1797 The Head of School, E. Howard, must obtain a Criminal Background Check qualifying letter from the Division of Child Development and Early Education. G.S. 110-90.2. Mandatory child care providers' criminal history checks. (a) For purposes of this section: (2) "Child care provider" means a person who: b. Owns or operates or seeks to own or operate a child care facility or nonlicensed child care home providing child care as defined in subdivision (1) of this subsection; or 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (c) If the owner of a child care license is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, shall complete the criminal history record check as specified in Paragraph (a) of this Rule. Item #1826 Plan to review the EPR plan with the one (1) substitute and maintain documentation of this review on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes and volunteers counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. Item #1867 Plan to add more mulch at the base of the slide and under the swings to reach the depth required in the rule below: 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (k) The depth of the loose surfacing material shall be based on the critical height of the equipment, which is defined as the maximum height that a child may sit, or stand, as follows: (1) equipment with a critical height of 5 feet or less shall have 6 inches of loose surface materials; (2) equipment with a critical height of more than 5 feet, but less than 7 feet, shall have 6 inches of loose surfacing material, except for sand; (3) equipment with a critical height of 7 feet to 10 feet shall have 9 inches of any of the loose surfacing material, except for sand; and (4) when sand is used as a surfacing material for equipment with a critical height of more than 5 feet, 12 inches shall be required. (2) Swings shall have protective surfacing that extends two times the length of the pivot point to the surface below. The surfacing shall be to the front and rear of the swing. Item #1874 Plan to have the one (1) substitute sign the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement and maintain this acknowledgment in the staff member’s file. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual's name; (2) the date the center's policy was given and explained to the individual; (3) the individual's signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member's file. Item #1898 The one (1) substitute must complete Health and Safety training on DCDEE Moodle. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (a) Child care administrators and staff members shall complete health and safety training within one year of employment, unless the staff member has completed the training within the year prior to beginning employment. Health and safety training shall be in addition to the new staff orientation requirements set forth in Rule .1101 of this Section. The following persons shall be exempt from this requirement: (1) staff members that do not have caregiving responsibilities for a child or group of children; (2) service providers such as speech therapists, occupational therapists, and physical therapists; and (3) substitute providers who provide services for less than 10 days in a 12-month period. Item #1908 Plan to update the electronic enrollment packet to include the signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent's signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child's file for review by the Division: (1) The child's name; (2) The date the child first attended the center; (3) The date the operator's policy was given and explained to the parent; (4) The parent's name; (5) The parent's signature; and (6) The date the parent signed the acknowledgment. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 3/26/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall P.O. Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: We discussed that children’s files were recently moved to a new electronic platform. We discussed ways of updating the enrollment packet to include required signature lines. Plan to review the forms provided by the Division on the Division’s website under the “Provider” tab. We discussed the upcoming Prep Year Assessment. We discussed that your facility currently offers robust Parent Participation. Plan to document this on the forms provided by NCRLAP. We discussed that the stumps used for gross motor play may require additional cushioning for ECERS-R scoring purposes. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. We discussed that K. Prue is currently enrolled in EDU 119. Plan to maintain documentation of this enrollment in the staff member’s file. A tuition receipt or registration notification will suffice. Plan to include the exact date when updating forms such as the Emergency Information form. Staff JWD recently moved from a substitute to an assistant teacher. Plan to maintain the new job description in the staff member’s file. Staff HD will need 2.5 ongoing training hours by 8/17/24. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. Your facility has been placed in cohort 1. Your Prep Year assessment has been scheduled. Your staff have all created WORKS accounts and submitted transcripts. However, both assistant teachers received a return letter that was shared with you today. Please refer to the return letter for instructions on how to properly submit transcripts. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 3/12/2024 Number Present: 16 Completed Date: 3/12/2024 Age: From 3 To 5 Total Minutes: 390 Time In: 09:00 AM Time Out: 03:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaitlyn Marshall Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-three percent (93%) as of 3/12/24. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Odyssey: A Community of Integral Learning, Inc., is current/active as of 3/12/24. Permit type – Four (4) star license issued 12/11/20 Special Services/Restrictions – 1st shift (daytime care), meets enhanced space. The facility serves children with special needs. The last annual compliance visit was conducted on 4/11/23. The last fire drill was practiced on 2/13/24. The last shelter-in-place drill was practiced on 1/24/24. The last playground inspection was documented on 1/24/24. The last fire inspection was approved on 10/19/23. The last sanitation inspection was conducted on 10/17/23 with six (6) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The Emergency Preparedness and Response plan was updated on 12/17/23. The approved curriculum for four-year-old children is Explorations. The program does not provide transportation. There are seventeen (17) children enrolled. Two (2) children’s files were monitored. There are five (5) staff, including one (1) new staff. One (1) new staff file was monitored today and two (2) existing staff files were monitored today. Upon arrival I was greeted by Kimberly Prue, Teacher. Ms. Dror arrived shortly. Children were observed building large structures with wooden blocks, creating collages with paper, glue and scissors, and reading books with caregivers. Children ate snack from home. Upon arriving to the classroom, parents helped children wash hands. I observed a large group meeting that was led by Ms. Dror. Children discussed artwork in a book. Children were then invited to create their own artwork in a large group setting. Interactions were positive, nurturing and respectful. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. A signed acknowledgement of the receipt of the Summary of the Law was not on file for two (2) children. GS 110-102 705 Equipment and furnishings were not sturdy, stable and free of hazards. Rust was observed on the right side of the fence on the playground. Rust was observed on the fence behind the shed. Rust was observed on the bottom of the gate leading to the road. Sharp edges caused by unattached wiring were observed in two (2) places on the fence facing the road. Sharp edges caused by broken chain link fence were observed on the fence facing the woods. .0601(c) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. The last playground inspection was conducted on 1/24/24. .0605(q) 862 The EMC plan was not reviewed with all staff annually and whenever the plan was revised. The Emergency Medical Care plan was not reviewed annually with one (1) substitute 10A NCAC 09 .0802(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. One (1) substitute, date of employment 10/18/21, last updated the Emergency Information form on 10/12/22. .0701(a) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. Staff members HD and CM did not have an annual staff evaluation on file. Staff CM did not have a Professional Development Plan on file. 10A NCAC 09 .0514(f) 1317 Authorization for emergency medical care information was not signed by child's parent. Two (2) children’s files did not contain a signed authorization for emergency medical care. .0802(d) 1318 Medical authorization was not present on child's first day. The authorization for emergency medical care was not present on the first day for two (2) children. .0802(d) 1797 The child care provider that is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, did not complete criminal history background check. The Head of School is listed as the Registered Agent on the Secretary of State website for the non-profit corporation. The Head of School does not have a Criminal Background Check qualifying letter. G.S. 110-90.2 & .2703(c) 1826 Substitutes and volunteers counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. The Emergency Preparedness and Response plan was not reviewed with one (1) substitute annually. .0607(g) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The mulch at the base of the slide measured less and one (1) inch in depth. The mulch at the edge of the crash pads under the swings measured less than one (1) inch. .0605(k)(1-4) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The signed Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement was not maintained in one (1) substitute staff’s file. .0608(d)(1-4) 1898 Staff did not complete the health and safety training within one year of employment. One (1) substitute, hire date 10/18/21, did not complete the Health and Safety Training topics within one year of employment. .1102(a) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) children’s files did not include a signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy. .0608(b)(1-6) Technical assistance was provided as follows: Item #114 Plan to include a signature line on your electronic enrollment packet that includes the acknowledgement of the receipt of the Summary of the Law. 110-102. Information for parents. The Secretary shall provide to each operator of a child care facility a summary of this Article for the parents, guardian, or full-time custodian of each child receiving child care in the facility to be distributed by the operator. Operators of child care facilities shall provide a copy of the summary to each child's parent, guardian, or full-time custodian before the child is enrolled in the child care facility. The child's parent, guardian, or full-time custodian shall sign a statement attesting that he or she received a copy of the summary before the child's enrollment. The summary shall include the name and address of the Secretary and the address of the Commission. The summary shall explain how parents may obtain information on individual child care facilities maintained in public files by the Division of Child Development and Early Education. The summary shall also include a statement regarding the mandatory duty prescribed in G.S. 7B-301 of any person suspecting child abuse or neglect has taken place in child care, or elsewhere, to report to the county Department of Social Services. The statement shall include the definitions of child abuse and neglect described in the Juvenile Code in G.S. 7B-101 and of child abuse described in the Criminal Code in G.S. 14-318.2 and G.S. 14-318.4. The statement shall stress that this reporting law does not require that the person reporting reveal the person's identity. Item #705 Plan to sand and paint over the rust on the fence. Plan to tighten or remove the loose wire on the fence facing the road. Plan to repair or cover the broken fence facing the woods. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. Item #859 IN your letter of compliance include a statement that indicates how you will ensure playground inspections are conducted on a monthly basis. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (q) Following completion of playground safety training as required by Rule .1102(e) of this Chapter, a monthly playground inspection shall be conducted by an individual trained in playground safety requirements. A trained administrator or staff person shall make a record of each inspection using a playground inspection checklist provided by the Division. The checklist shall be signed by the person who conducts the inspection and shall be maintained for 12 months in the center's files for review by a representative of the Division. The playground inspection checklist may be found online at https://ncchildcare.ncdhhs.gov/providers/credent.asp. The playground inspection includes a checklist of items related to safety, surfacing, and equipment quality. Item #862 Plan to review the Emergency Medical Care plan with the one (1) substitute. Plan to maintain documentation of this review in the staff member’s file. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (a) Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. The following information shall be included in the center's emergency medical care plan: (1) The name of the person and at least one alternate, responsible for carrying out that plan of action, ensuring that appropriate medical care is given, and determining which of the following is needed: (A) first aid given at the center for an injury or illness needing only minimal attention; and (B) calling 911 in accordance with CPR or First Aid training recommendations. (2) The name of the person and one alternate, at the center responsible for: (A) ensuring that the signed authorization described in Paragraph (d) of this Rule is taken with the ill or injured child to the medical facility; (B) accompanying the ill or injured child to the medical facility; (C) notifying a child's parents or emergency contact person about the illness or injury and where the child has been taken for treatment; (D) obtaining substitute staff, if needed, to maintain required staff/child ratio and adequate supervision of children who remain in the center; and (3) A statement giving the location of the telephone located on the premises available for use in case of emergency. A telephone located in an office in the center that is sometimes locked during the time the children are present shall not be designated for use in an emergency. Item #1035 Plan to have the one (1) substitute update the Emergency Information form. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. Item #1232 Plan to complete a Professional Development Plan for the one (1) substitute and maintain the plan in the staff member’s file. Plan to complete an annual staff evaluation for both staff and maintain in the staff member’s file. Technical Assistance was provided today for these items. We discussed that the substitute can create the SMART goals used for teaching staff. We discussed documentation of the evaluation discussion can be used as documentation of the Annual Staff Evaluation. 10A NCAC 09 .0514 OPERATIONAL AND PERSONNEL POLICIES (f) In addition to all records required in Rule .0302(d) of this Chapter, each employee's personnel file shall contain an annual staff evaluation and staff development plan. Item #1317 and #1318 Plan to update the electronic enrollment packet to include a signature line authorizing emergency medical treatment. Review the child’s enrollment application on the Division’s website as a guide. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. Item #1797 The Head of School, E. Howard, must obtain a Criminal Background Check qualifying letter from the Division of Child Development and Early Education. G.S. 110-90.2. Mandatory child care providers' criminal history checks. (a) For purposes of this section: (2) "Child care provider" means a person who: b. Owns or operates or seeks to own or operate a child care facility or nonlicensed child care home providing child care as defined in subdivision (1) of this subsection; or 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (c) If the owner of a child care license is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, shall complete the criminal history record check as specified in Paragraph (a) of this Rule. Item #1826 Plan to review the EPR plan with the one (1) substitute and maintain documentation of this review on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes and volunteers counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. Item #1867 Plan to add more mulch at the base of the slide and under the swings to reach the depth required in the rule below: 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (k) The depth of the loose surfacing material shall be based on the critical height of the equipment, which is defined as the maximum height that a child may sit, or stand, as follows: (1) equipment with a critical height of 5 feet or less shall have 6 inches of loose surface materials; (2) equipment with a critical height of more than 5 feet, but less than 7 feet, shall have 6 inches of loose surfacing material, except for sand; (3) equipment with a critical height of 7 feet to 10 feet shall have 9 inches of any of the loose surfacing material, except for sand; and (4) when sand is used as a surfacing material for equipment with a critical height of more than 5 feet, 12 inches shall be required. (2) Swings shall have protective surfacing that extends two times the length of the pivot point to the surface below. The surfacing shall be to the front and rear of the swing. Item #1874 Plan to have the one (1) substitute sign the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement and maintain this acknowledgment in the staff member’s file. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual's name; (2) the date the center's policy was given and explained to the individual; (3) the individual's signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member's file. Item #1898 The one (1) substitute must complete Health and Safety training on DCDEE Moodle. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (a) Child care administrators and staff members shall complete health and safety training within one year of employment, unless the staff member has completed the training within the year prior to beginning employment. Health and safety training shall be in addition to the new staff orientation requirements set forth in Rule .1101 of this Section. The following persons shall be exempt from this requirement: (1) staff members that do not have caregiving responsibilities for a child or group of children; (2) service providers such as speech therapists, occupational therapists, and physical therapists; and (3) substitute providers who provide services for less than 10 days in a 12-month period. Item #1908 Plan to update the electronic enrollment packet to include the signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent's signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child's file for review by the Division: (1) The child's name; (2) The date the child first attended the center; (3) The date the operator's policy was given and explained to the parent; (4) The parent's name; (5) The parent's signature; and (6) The date the parent signed the acknowledgment. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 3/26/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall P.O. Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: We discussed that children’s files were recently moved to a new electronic platform. We discussed ways of updating the enrollment packet to include required signature lines. Plan to review the forms provided by the Division on the Division’s website under the “Provider” tab. We discussed the upcoming Prep Year Assessment. We discussed that your facility currently offers robust Parent Participation. Plan to document this on the forms provided by NCRLAP. We discussed that the stumps used for gross motor play may require additional cushioning for ECERS-R scoring purposes. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. We discussed that K. Prue is currently enrolled in EDU 119. Plan to maintain documentation of this enrollment in the staff member’s file. A tuition receipt or registration notification will suffice. Plan to include the exact date when updating forms such as the Emergency Information form. Staff JWD recently moved from a substitute to an assistant teacher. Plan to maintain the new job description in the staff member’s file. Staff HD will need 2.5 ongoing training hours by 8/17/24. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. Your facility has been placed in cohort 1. Your Prep Year assessment has been scheduled. Your staff have all created WORKS accounts and submitted transcripts. However, both assistant teachers received a return letter that was shared with you today. Please refer to the return letter for instructions on how to properly submit transcripts. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

GS 110-102 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 3/12/2024 Number Present: 16 Completed Date: 3/12/2024 Age: From 3 To 5 Total Minutes: 390 Time In: 09:00 AM Time Out: 03:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaitlyn Marshall Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-three percent (93%) as of 3/12/24. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Odyssey: A Community of Integral Learning, Inc., is current/active as of 3/12/24. Permit type – Four (4) star license issued 12/11/20 Special Services/Restrictions – 1st shift (daytime care), meets enhanced space. The facility serves children with special needs. The last annual compliance visit was conducted on 4/11/23. The last fire drill was practiced on 2/13/24. The last shelter-in-place drill was practiced on 1/24/24. The last playground inspection was documented on 1/24/24. The last fire inspection was approved on 10/19/23. The last sanitation inspection was conducted on 10/17/23 with six (6) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The Emergency Preparedness and Response plan was updated on 12/17/23. The approved curriculum for four-year-old children is Explorations. The program does not provide transportation. There are seventeen (17) children enrolled. Two (2) children’s files were monitored. There are five (5) staff, including one (1) new staff. One (1) new staff file was monitored today and two (2) existing staff files were monitored today. Upon arrival I was greeted by Kimberly Prue, Teacher. Ms. Dror arrived shortly. Children were observed building large structures with wooden blocks, creating collages with paper, glue and scissors, and reading books with caregivers. Children ate snack from home. Upon arriving to the classroom, parents helped children wash hands. I observed a large group meeting that was led by Ms. Dror. Children discussed artwork in a book. Children were then invited to create their own artwork in a large group setting. Interactions were positive, nurturing and respectful. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. A signed acknowledgement of the receipt of the Summary of the Law was not on file for two (2) children. GS 110-102 705 Equipment and furnishings were not sturdy, stable and free of hazards. Rust was observed on the right side of the fence on the playground. Rust was observed on the fence behind the shed. Rust was observed on the bottom of the gate leading to the road. Sharp edges caused by unattached wiring were observed in two (2) places on the fence facing the road. Sharp edges caused by broken chain link fence were observed on the fence facing the woods. .0601(c) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. The last playground inspection was conducted on 1/24/24. .0605(q) 862 The EMC plan was not reviewed with all staff annually and whenever the plan was revised. The Emergency Medical Care plan was not reviewed annually with one (1) substitute 10A NCAC 09 .0802(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. One (1) substitute, date of employment 10/18/21, last updated the Emergency Information form on 10/12/22. .0701(a) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. Staff members HD and CM did not have an annual staff evaluation on file. Staff CM did not have a Professional Development Plan on file. 10A NCAC 09 .0514(f) 1317 Authorization for emergency medical care information was not signed by child's parent. Two (2) children’s files did not contain a signed authorization for emergency medical care. .0802(d) 1318 Medical authorization was not present on child's first day. The authorization for emergency medical care was not present on the first day for two (2) children. .0802(d) 1797 The child care provider that is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, did not complete criminal history background check. The Head of School is listed as the Registered Agent on the Secretary of State website for the non-profit corporation. The Head of School does not have a Criminal Background Check qualifying letter. G.S. 110-90.2 & .2703(c) 1826 Substitutes and volunteers counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. The Emergency Preparedness and Response plan was not reviewed with one (1) substitute annually. .0607(g) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The mulch at the base of the slide measured less and one (1) inch in depth. The mulch at the edge of the crash pads under the swings measured less than one (1) inch. .0605(k)(1-4) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The signed Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement was not maintained in one (1) substitute staff’s file. .0608(d)(1-4) 1898 Staff did not complete the health and safety training within one year of employment. One (1) substitute, hire date 10/18/21, did not complete the Health and Safety Training topics within one year of employment. .1102(a) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) children’s files did not include a signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy. .0608(b)(1-6) Technical assistance was provided as follows: Item #114 Plan to include a signature line on your electronic enrollment packet that includes the acknowledgement of the receipt of the Summary of the Law. 110-102. Information for parents. The Secretary shall provide to each operator of a child care facility a summary of this Article for the parents, guardian, or full-time custodian of each child receiving child care in the facility to be distributed by the operator. Operators of child care facilities shall provide a copy of the summary to each child's parent, guardian, or full-time custodian before the child is enrolled in the child care facility. The child's parent, guardian, or full-time custodian shall sign a statement attesting that he or she received a copy of the summary before the child's enrollment. The summary shall include the name and address of the Secretary and the address of the Commission. The summary shall explain how parents may obtain information on individual child care facilities maintained in public files by the Division of Child Development and Early Education. The summary shall also include a statement regarding the mandatory duty prescribed in G.S. 7B-301 of any person suspecting child abuse or neglect has taken place in child care, or elsewhere, to report to the county Department of Social Services. The statement shall include the definitions of child abuse and neglect described in the Juvenile Code in G.S. 7B-101 and of child abuse described in the Criminal Code in G.S. 14-318.2 and G.S. 14-318.4. The statement shall stress that this reporting law does not require that the person reporting reveal the person's identity. Item #705 Plan to sand and paint over the rust on the fence. Plan to tighten or remove the loose wire on the fence facing the road. Plan to repair or cover the broken fence facing the woods. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. Item #859 IN your letter of compliance include a statement that indicates how you will ensure playground inspections are conducted on a monthly basis. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (q) Following completion of playground safety training as required by Rule .1102(e) of this Chapter, a monthly playground inspection shall be conducted by an individual trained in playground safety requirements. A trained administrator or staff person shall make a record of each inspection using a playground inspection checklist provided by the Division. The checklist shall be signed by the person who conducts the inspection and shall be maintained for 12 months in the center's files for review by a representative of the Division. The playground inspection checklist may be found online at https://ncchildcare.ncdhhs.gov/providers/credent.asp. The playground inspection includes a checklist of items related to safety, surfacing, and equipment quality. Item #862 Plan to review the Emergency Medical Care plan with the one (1) substitute. Plan to maintain documentation of this review in the staff member’s file. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (a) Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. The following information shall be included in the center's emergency medical care plan: (1) The name of the person and at least one alternate, responsible for carrying out that plan of action, ensuring that appropriate medical care is given, and determining which of the following is needed: (A) first aid given at the center for an injury or illness needing only minimal attention; and (B) calling 911 in accordance with CPR or First Aid training recommendations. (2) The name of the person and one alternate, at the center responsible for: (A) ensuring that the signed authorization described in Paragraph (d) of this Rule is taken with the ill or injured child to the medical facility; (B) accompanying the ill or injured child to the medical facility; (C) notifying a child's parents or emergency contact person about the illness or injury and where the child has been taken for treatment; (D) obtaining substitute staff, if needed, to maintain required staff/child ratio and adequate supervision of children who remain in the center; and (3) A statement giving the location of the telephone located on the premises available for use in case of emergency. A telephone located in an office in the center that is sometimes locked during the time the children are present shall not be designated for use in an emergency. Item #1035 Plan to have the one (1) substitute update the Emergency Information form. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. Item #1232 Plan to complete a Professional Development Plan for the one (1) substitute and maintain the plan in the staff member’s file. Plan to complete an annual staff evaluation for both staff and maintain in the staff member’s file. Technical Assistance was provided today for these items. We discussed that the substitute can create the SMART goals used for teaching staff. We discussed documentation of the evaluation discussion can be used as documentation of the Annual Staff Evaluation. 10A NCAC 09 .0514 OPERATIONAL AND PERSONNEL POLICIES (f) In addition to all records required in Rule .0302(d) of this Chapter, each employee's personnel file shall contain an annual staff evaluation and staff development plan. Item #1317 and #1318 Plan to update the electronic enrollment packet to include a signature line authorizing emergency medical treatment. Review the child’s enrollment application on the Division’s website as a guide. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. Item #1797 The Head of School, E. Howard, must obtain a Criminal Background Check qualifying letter from the Division of Child Development and Early Education. G.S. 110-90.2. Mandatory child care providers' criminal history checks. (a) For purposes of this section: (2) "Child care provider" means a person who: b. Owns or operates or seeks to own or operate a child care facility or nonlicensed child care home providing child care as defined in subdivision (1) of this subsection; or 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (c) If the owner of a child care license is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, shall complete the criminal history record check as specified in Paragraph (a) of this Rule. Item #1826 Plan to review the EPR plan with the one (1) substitute and maintain documentation of this review on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes and volunteers counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. Item #1867 Plan to add more mulch at the base of the slide and under the swings to reach the depth required in the rule below: 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (k) The depth of the loose surfacing material shall be based on the critical height of the equipment, which is defined as the maximum height that a child may sit, or stand, as follows: (1) equipment with a critical height of 5 feet or less shall have 6 inches of loose surface materials; (2) equipment with a critical height of more than 5 feet, but less than 7 feet, shall have 6 inches of loose surfacing material, except for sand; (3) equipment with a critical height of 7 feet to 10 feet shall have 9 inches of any of the loose surfacing material, except for sand; and (4) when sand is used as a surfacing material for equipment with a critical height of more than 5 feet, 12 inches shall be required. (2) Swings shall have protective surfacing that extends two times the length of the pivot point to the surface below. The surfacing shall be to the front and rear of the swing. Item #1874 Plan to have the one (1) substitute sign the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement and maintain this acknowledgment in the staff member’s file. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual's name; (2) the date the center's policy was given and explained to the individual; (3) the individual's signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member's file. Item #1898 The one (1) substitute must complete Health and Safety training on DCDEE Moodle. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (a) Child care administrators and staff members shall complete health and safety training within one year of employment, unless the staff member has completed the training within the year prior to beginning employment. Health and safety training shall be in addition to the new staff orientation requirements set forth in Rule .1101 of this Section. The following persons shall be exempt from this requirement: (1) staff members that do not have caregiving responsibilities for a child or group of children; (2) service providers such as speech therapists, occupational therapists, and physical therapists; and (3) substitute providers who provide services for less than 10 days in a 12-month period. Item #1908 Plan to update the electronic enrollment packet to include the signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent's signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child's file for review by the Division: (1) The child's name; (2) The date the child first attended the center; (3) The date the operator's policy was given and explained to the parent; (4) The parent's name; (5) The parent's signature; and (6) The date the parent signed the acknowledgment. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 3/26/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall P.O. Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: We discussed that children’s files were recently moved to a new electronic platform. We discussed ways of updating the enrollment packet to include required signature lines. Plan to review the forms provided by the Division on the Division’s website under the “Provider” tab. We discussed the upcoming Prep Year Assessment. We discussed that your facility currently offers robust Parent Participation. Plan to document this on the forms provided by NCRLAP. We discussed that the stumps used for gross motor play may require additional cushioning for ECERS-R scoring purposes. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. We discussed that K. Prue is currently enrolled in EDU 119. Plan to maintain documentation of this enrollment in the staff member’s file. A tuition receipt or registration notification will suffice. Plan to include the exact date when updating forms such as the Emergency Information form. Staff JWD recently moved from a substitute to an assistant teacher. Plan to maintain the new job description in the staff member’s file. Staff HD will need 2.5 ongoing training hours by 8/17/24. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. Your facility has been placed in cohort 1. Your Prep Year assessment has been scheduled. Your staff have all created WORKS accounts and submitted transcripts. However, both assistant teachers received a return letter that was shared with you today. Please refer to the return letter for instructions on how to properly submit transcripts. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 3/12/2024 Number Present: 16 Completed Date: 3/12/2024 Age: From 3 To 5 Total Minutes: 390 Time In: 09:00 AM Time Out: 03:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaitlyn Marshall Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. A signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-three percent (93%) as of 3/12/24. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Odyssey: A Community of Integral Learning, Inc., is current/active as of 3/12/24. Permit type – Four (4) star license issued 12/11/20 Special Services/Restrictions – 1st shift (daytime care), meets enhanced space. The facility serves children with special needs. The last annual compliance visit was conducted on 4/11/23. The last fire drill was practiced on 2/13/24. The last shelter-in-place drill was practiced on 1/24/24. The last playground inspection was documented on 1/24/24. The last fire inspection was approved on 10/19/23. The last sanitation inspection was conducted on 10/17/23 with six (6) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The Emergency Preparedness and Response plan was updated on 12/17/23. The approved curriculum for four-year-old children is Explorations. The program does not provide transportation. There are seventeen (17) children enrolled. Two (2) children’s files were monitored. There are five (5) staff, including one (1) new staff. One (1) new staff file was monitored today and two (2) existing staff files were monitored today. Upon arrival I was greeted by Kimberly Prue, Teacher. Ms. Dror arrived shortly. Children were observed building large structures with wooden blocks, creating collages with paper, glue and scissors, and reading books with caregivers. Children ate snack from home. Upon arriving to the classroom, parents helped children wash hands. I observed a large group meeting that was led by Ms. Dror. Children discussed artwork in a book. Children were then invited to create their own artwork in a large group setting. Interactions were positive, nurturing and respectful. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. A signed acknowledgement of the receipt of the Summary of the Law was not on file for two (2) children. GS 110-102 705 Equipment and furnishings were not sturdy, stable and free of hazards. Rust was observed on the right side of the fence on the playground. Rust was observed on the fence behind the shed. Rust was observed on the bottom of the gate leading to the road. Sharp edges caused by unattached wiring were observed in two (2) places on the fence facing the road. Sharp edges caused by broken chain link fence were observed on the fence facing the woods. .0601(c) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. The last playground inspection was conducted on 1/24/24. .0605(q) 862 The EMC plan was not reviewed with all staff annually and whenever the plan was revised. The Emergency Medical Care plan was not reviewed annually with one (1) substitute 10A NCAC 09 .0802(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. One (1) substitute, date of employment 10/18/21, last updated the Emergency Information form on 10/12/22. .0701(a) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. Staff members HD and CM did not have an annual staff evaluation on file. Staff CM did not have a Professional Development Plan on file. 10A NCAC 09 .0514(f) 1317 Authorization for emergency medical care information was not signed by child's parent. Two (2) children’s files did not contain a signed authorization for emergency medical care. .0802(d) 1318 Medical authorization was not present on child's first day. The authorization for emergency medical care was not present on the first day for two (2) children. .0802(d) 1797 The child care provider that is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, did not complete criminal history background check. The Head of School is listed as the Registered Agent on the Secretary of State website for the non-profit corporation. The Head of School does not have a Criminal Background Check qualifying letter. G.S. 110-90.2 & .2703(c) 1826 Substitutes and volunteers counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. The Emergency Preparedness and Response plan was not reviewed with one (1) substitute annually. .0607(g) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The mulch at the base of the slide measured less and one (1) inch in depth. The mulch at the edge of the crash pads under the swings measured less than one (1) inch. .0605(k)(1-4) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The signed Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement was not maintained in one (1) substitute staff’s file. .0608(d)(1-4) 1898 Staff did not complete the health and safety training within one year of employment. One (1) substitute, hire date 10/18/21, did not complete the Health and Safety Training topics within one year of employment. .1102(a) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) children’s files did not include a signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy. .0608(b)(1-6) Technical assistance was provided as follows: Item #114 Plan to include a signature line on your electronic enrollment packet that includes the acknowledgement of the receipt of the Summary of the Law. 110-102. Information for parents. The Secretary shall provide to each operator of a child care facility a summary of this Article for the parents, guardian, or full-time custodian of each child receiving child care in the facility to be distributed by the operator. Operators of child care facilities shall provide a copy of the summary to each child's parent, guardian, or full-time custodian before the child is enrolled in the child care facility. The child's parent, guardian, or full-time custodian shall sign a statement attesting that he or she received a copy of the summary before the child's enrollment. The summary shall include the name and address of the Secretary and the address of the Commission. The summary shall explain how parents may obtain information on individual child care facilities maintained in public files by the Division of Child Development and Early Education. The summary shall also include a statement regarding the mandatory duty prescribed in G.S. 7B-301 of any person suspecting child abuse or neglect has taken place in child care, or elsewhere, to report to the county Department of Social Services. The statement shall include the definitions of child abuse and neglect described in the Juvenile Code in G.S. 7B-101 and of child abuse described in the Criminal Code in G.S. 14-318.2 and G.S. 14-318.4. The statement shall stress that this reporting law does not require that the person reporting reveal the person's identity. Item #705 Plan to sand and paint over the rust on the fence. Plan to tighten or remove the loose wire on the fence facing the road. Plan to repair or cover the broken fence facing the woods. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. Item #859 IN your letter of compliance include a statement that indicates how you will ensure playground inspections are conducted on a monthly basis. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (q) Following completion of playground safety training as required by Rule .1102(e) of this Chapter, a monthly playground inspection shall be conducted by an individual trained in playground safety requirements. A trained administrator or staff person shall make a record of each inspection using a playground inspection checklist provided by the Division. The checklist shall be signed by the person who conducts the inspection and shall be maintained for 12 months in the center's files for review by a representative of the Division. The playground inspection checklist may be found online at https://ncchildcare.ncdhhs.gov/providers/credent.asp. The playground inspection includes a checklist of items related to safety, surfacing, and equipment quality. Item #862 Plan to review the Emergency Medical Care plan with the one (1) substitute. Plan to maintain documentation of this review in the staff member’s file. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (a) Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. The following information shall be included in the center's emergency medical care plan: (1) The name of the person and at least one alternate, responsible for carrying out that plan of action, ensuring that appropriate medical care is given, and determining which of the following is needed: (A) first aid given at the center for an injury or illness needing only minimal attention; and (B) calling 911 in accordance with CPR or First Aid training recommendations. (2) The name of the person and one alternate, at the center responsible for: (A) ensuring that the signed authorization described in Paragraph (d) of this Rule is taken with the ill or injured child to the medical facility; (B) accompanying the ill or injured child to the medical facility; (C) notifying a child's parents or emergency contact person about the illness or injury and where the child has been taken for treatment; (D) obtaining substitute staff, if needed, to maintain required staff/child ratio and adequate supervision of children who remain in the center; and (3) A statement giving the location of the telephone located on the premises available for use in case of emergency. A telephone located in an office in the center that is sometimes locked during the time the children are present shall not be designated for use in an emergency. Item #1035 Plan to have the one (1) substitute update the Emergency Information form. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. Item #1232 Plan to complete a Professional Development Plan for the one (1) substitute and maintain the plan in the staff member’s file. Plan to complete an annual staff evaluation for both staff and maintain in the staff member’s file. Technical Assistance was provided today for these items. We discussed that the substitute can create the SMART goals used for teaching staff. We discussed documentation of the evaluation discussion can be used as documentation of the Annual Staff Evaluation. 10A NCAC 09 .0514 OPERATIONAL AND PERSONNEL POLICIES (f) In addition to all records required in Rule .0302(d) of this Chapter, each employee's personnel file shall contain an annual staff evaluation and staff development plan. Item #1317 and #1318 Plan to update the electronic enrollment packet to include a signature line authorizing emergency medical treatment. Review the child’s enrollment application on the Division’s website as a guide. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. Item #1797 The Head of School, E. Howard, must obtain a Criminal Background Check qualifying letter from the Division of Child Development and Early Education. G.S. 110-90.2. Mandatory child care providers' criminal history checks. (a) For purposes of this section: (2) "Child care provider" means a person who: b. Owns or operates or seeks to own or operate a child care facility or nonlicensed child care home providing child care as defined in subdivision (1) of this subsection; or 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (c) If the owner of a child care license is a firm, partnership, association, or corporation, the chief executive officer or other person serving in like capacity or a person designated by the chief executive officer as responsible for the operation of the facility, shall complete the criminal history record check as specified in Paragraph (a) of this Rule. Item #1826 Plan to review the EPR plan with the one (1) substitute and maintain documentation of this review on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes and volunteers counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. Item #1867 Plan to add more mulch at the base of the slide and under the swings to reach the depth required in the rule below: 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (k) The depth of the loose surfacing material shall be based on the critical height of the equipment, which is defined as the maximum height that a child may sit, or stand, as follows: (1) equipment with a critical height of 5 feet or less shall have 6 inches of loose surface materials; (2) equipment with a critical height of more than 5 feet, but less than 7 feet, shall have 6 inches of loose surfacing material, except for sand; (3) equipment with a critical height of 7 feet to 10 feet shall have 9 inches of any of the loose surfacing material, except for sand; and (4) when sand is used as a surfacing material for equipment with a critical height of more than 5 feet, 12 inches shall be required. (2) Swings shall have protective surfacing that extends two times the length of the pivot point to the surface below. The surfacing shall be to the front and rear of the swing. Item #1874 Plan to have the one (1) substitute sign the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy acknowledgement and maintain this acknowledgment in the staff member’s file. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual's name; (2) the date the center's policy was given and explained to the individual; (3) the individual's signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member's file. Item #1898 The one (1) substitute must complete Health and Safety training on DCDEE Moodle. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (a) Child care administrators and staff members shall complete health and safety training within one year of employment, unless the staff member has completed the training within the year prior to beginning employment. Health and safety training shall be in addition to the new staff orientation requirements set forth in Rule .1101 of this Section. The following persons shall be exempt from this requirement: (1) staff members that do not have caregiving responsibilities for a child or group of children; (2) service providers such as speech therapists, occupational therapists, and physical therapists; and (3) substitute providers who provide services for less than 10 days in a 12-month period. Item #1908 Plan to update the electronic enrollment packet to include the signed acknowledgement for the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent's signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child's file for review by the Division: (1) The child's name; (2) The date the child first attended the center; (3) The date the operator's policy was given and explained to the parent; (4) The parent's name; (5) The parent's signature; and (6) The date the parent signed the acknowledgment. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 3/26/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall P.O. Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: We discussed that children’s files were recently moved to a new electronic platform. We discussed ways of updating the enrollment packet to include required signature lines. Plan to review the forms provided by the Division on the Division’s website under the “Provider” tab. We discussed the upcoming Prep Year Assessment. We discussed that your facility currently offers robust Parent Participation. Plan to document this on the forms provided by NCRLAP. We discussed that the stumps used for gross motor play may require additional cushioning for ECERS-R scoring purposes. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. We discussed that K. Prue is currently enrolled in EDU 119. Plan to maintain documentation of this enrollment in the staff member’s file. A tuition receipt or registration notification will suffice. Plan to include the exact date when updating forms such as the Emergency Information form. Staff JWD recently moved from a substitute to an assistant teacher. Plan to maintain the new job description in the staff member’s file. Staff HD will need 2.5 ongoing training hours by 8/17/24. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. Your facility has been placed in cohort 1. Your Prep Year assessment has been scheduled. Your staff have all created WORKS accounts and submitted transcripts. However, both assistant teachers received a return letter that was shared with you today. Please refer to the return letter for instructions on how to properly submit transcripts. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0304 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 10/26/2023 Number Present: 17 Completed Date: 10/26/2023 Age: From 3 To 5 Total Minutes: 190 Time In: 09:20 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a Routine Unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaitlyn Marshall, Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. An electronic signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-one percent (91%) as of 10/18/23. You are operating on a four (4) star license issued 12/11/20. Your restrictions include 1st shift (daytime care), meets enhanced space. The facility serves children with special needs. The last fire drill was practiced on 10/17/23. The last emergency drill, shelter-in-place, was practiced on 10/6/23. The last fire inspection was conducted on 8/29/23. An approved fire inspection has not been received. The program must submit additional documentation to the fire marshal in order to receive the approved inspection. The program’s most recent sanitation inspection was completed on 10/17/23, with six (6) demerits for a superior rating. The Emergency Medical Care Plan was posted and current. The program does not provide transportation. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. A fire inspection was conducted on 8/29/23. An approved fire inspection report was not obtained due to missing training information required by the fire marshal. 10A NCAC 09 .0304(a) 898 All electrical appliances were not used in accordance with the manufacturers instruction. Appliances with heating elements, such as bottle warmers, crock pots, curling irons, irons, coffee pots, and/or their cords were accessible to preschool-age children. An electric kettle was on the counter, accessible to children. .0604(e) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. A signed acknowledgement of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy was not on file for staff member KP (hire date 8/25/23). .0608(d)(1-4) Technical assistance was provided as follows: Item #106 An approved fire inspection must be obtained and submitted to me. 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (a) Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. Item #898 The electric kettle and its cords must be inaccessible to children. The kettle must be placed five (5) feet high. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (e) All electrical appliances shall be used only in accordance with the manufacturer's instructions. For appliances with heating elements, such as bottle warmers, crock pots, irons, coffee pots, or curling irons, neither the appliance nor any cord shall be accessible to preschool-age children. Item #1874 Staff member KP must have a signed acknowledgement of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy on file immediately. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 11/9/23. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall P.O. Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Staff member KP must complete the Recognizing and Responding to Suspicions of Child Maltreatment Training by 11/23/23. This training is available at https://preventchildabusenc.org/online-trainings/ We discussed that staff member KP can take the North Carolina Early Childhood Equivalency Exam as an alternative to EDU 119. The exam is available on the DCDEE Moodle. Two (2) attempts may be made in a six (6) month period. Please note that the test must be completed in one sitting. You will have one (1) hour to complete the exam. Please visit the following link to learn more: https://ncchildcare.ncdhhs.gov/Whats-New/north-carolina-early-childhood-equivalency-exam-now-available We discussed the Rated License Reassessment. Your facility has been placed in cohort 1. You are currently in your Prep Year which ends on 6/30/24. Your reassessment year will be 7/1/24-6/30/25. We discussed the importance of ensuring all staff have their education evaluated by WORKS. In the past your program has only used education points to obtain a four (4) star rating. However, due to staffing changes, we discussed that this may not be possible moving forward. We discussed the following options to maintain a four (4) star license: -Ms. Dror can have her education reevaluated to ensure all semester hours have been accounted for. As a reminder, you will need eighteen (18) additional semester hours to obtain a six (6) point level. -You can have the Environment Rating Scale Assessment. You can possibly increase your program points in order to maintain your four (4) star license with this option. We discussed that you already have an ECERS-R book and will work with classroom staff to ensure understanding of the requirements. Plan to reach out to Buncombe Partnership for Children for additional Technical Assistance regarding Environment Rating Scales. We discussed the Prep Year Assessment option from the North Carolina Rated License Assessment Project (NCRLAP). Prep Year information was shared with you via email today. Plan to submit the Rated License Assessment Request Review form when your facility is ready for the Prep Year assessment. Please note, the Prep Year assessment option is only available to 6/30/24 for your facility. Please visit ncrlap.org for more information regarding Rated License Reassessment. We discussed that stars are tied to subsidy funding and your ability to accept child care vouchers. You currently do not have any children enrolled who are using subsidy vouchers to pay for child care. Please be reminded that your star rated license affects subsidy funding and can also affect any federal or state grants that may become available in the future. We discussed that you can opt out of a star rated license if that is the best option for your facility. You stated that you would discuss this option with school administration. Please feel free to reach out if you have any questions. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0604 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 10/26/2023 Number Present: 17 Completed Date: 10/26/2023 Age: From 3 To 5 Total Minutes: 190 Time In: 09:20 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a Routine Unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaitlyn Marshall, Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. An electronic signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-one percent (91%) as of 10/18/23. You are operating on a four (4) star license issued 12/11/20. Your restrictions include 1st shift (daytime care), meets enhanced space. The facility serves children with special needs. The last fire drill was practiced on 10/17/23. The last emergency drill, shelter-in-place, was practiced on 10/6/23. The last fire inspection was conducted on 8/29/23. An approved fire inspection has not been received. The program must submit additional documentation to the fire marshal in order to receive the approved inspection. The program’s most recent sanitation inspection was completed on 10/17/23, with six (6) demerits for a superior rating. The Emergency Medical Care Plan was posted and current. The program does not provide transportation. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. A fire inspection was conducted on 8/29/23. An approved fire inspection report was not obtained due to missing training information required by the fire marshal. 10A NCAC 09 .0304(a) 898 All electrical appliances were not used in accordance with the manufacturers instruction. Appliances with heating elements, such as bottle warmers, crock pots, curling irons, irons, coffee pots, and/or their cords were accessible to preschool-age children. An electric kettle was on the counter, accessible to children. .0604(e) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. A signed acknowledgement of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy was not on file for staff member KP (hire date 8/25/23). .0608(d)(1-4) Technical assistance was provided as follows: Item #106 An approved fire inspection must be obtained and submitted to me. 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (a) Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. Item #898 The electric kettle and its cords must be inaccessible to children. The kettle must be placed five (5) feet high. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (e) All electrical appliances shall be used only in accordance with the manufacturer's instructions. For appliances with heating elements, such as bottle warmers, crock pots, irons, coffee pots, or curling irons, neither the appliance nor any cord shall be accessible to preschool-age children. Item #1874 Staff member KP must have a signed acknowledgement of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy on file immediately. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 11/9/23. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall P.O. Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Staff member KP must complete the Recognizing and Responding to Suspicions of Child Maltreatment Training by 11/23/23. This training is available at https://preventchildabusenc.org/online-trainings/ We discussed that staff member KP can take the North Carolina Early Childhood Equivalency Exam as an alternative to EDU 119. The exam is available on the DCDEE Moodle. Two (2) attempts may be made in a six (6) month period. Please note that the test must be completed in one sitting. You will have one (1) hour to complete the exam. Please visit the following link to learn more: https://ncchildcare.ncdhhs.gov/Whats-New/north-carolina-early-childhood-equivalency-exam-now-available We discussed the Rated License Reassessment. Your facility has been placed in cohort 1. You are currently in your Prep Year which ends on 6/30/24. Your reassessment year will be 7/1/24-6/30/25. We discussed the importance of ensuring all staff have their education evaluated by WORKS. In the past your program has only used education points to obtain a four (4) star rating. However, due to staffing changes, we discussed that this may not be possible moving forward. We discussed the following options to maintain a four (4) star license: -Ms. Dror can have her education reevaluated to ensure all semester hours have been accounted for. As a reminder, you will need eighteen (18) additional semester hours to obtain a six (6) point level. -You can have the Environment Rating Scale Assessment. You can possibly increase your program points in order to maintain your four (4) star license with this option. We discussed that you already have an ECERS-R book and will work with classroom staff to ensure understanding of the requirements. Plan to reach out to Buncombe Partnership for Children for additional Technical Assistance regarding Environment Rating Scales. We discussed the Prep Year Assessment option from the North Carolina Rated License Assessment Project (NCRLAP). Prep Year information was shared with you via email today. Plan to submit the Rated License Assessment Request Review form when your facility is ready for the Prep Year assessment. Please note, the Prep Year assessment option is only available to 6/30/24 for your facility. Please visit ncrlap.org for more information regarding Rated License Reassessment. We discussed that stars are tied to subsidy funding and your ability to accept child care vouchers. You currently do not have any children enrolled who are using subsidy vouchers to pay for child care. Please be reminded that your star rated license affects subsidy funding and can also affect any federal or state grants that may become available in the future. We discussed that you can opt out of a star rated license if that is the best option for your facility. You stated that you would discuss this option with school administration. Please feel free to reach out if you have any questions. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0608 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 10/26/2023 Number Present: 17 Completed Date: 10/26/2023 Age: From 3 To 5 Total Minutes: 190 Time In: 09:20 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a Routine Unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaitlyn Marshall, Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. An electronic signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-one percent (91%) as of 10/18/23. You are operating on a four (4) star license issued 12/11/20. Your restrictions include 1st shift (daytime care), meets enhanced space. The facility serves children with special needs. The last fire drill was practiced on 10/17/23. The last emergency drill, shelter-in-place, was practiced on 10/6/23. The last fire inspection was conducted on 8/29/23. An approved fire inspection has not been received. The program must submit additional documentation to the fire marshal in order to receive the approved inspection. The program’s most recent sanitation inspection was completed on 10/17/23, with six (6) demerits for a superior rating. The Emergency Medical Care Plan was posted and current. The program does not provide transportation. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. A fire inspection was conducted on 8/29/23. An approved fire inspection report was not obtained due to missing training information required by the fire marshal. 10A NCAC 09 .0304(a) 898 All electrical appliances were not used in accordance with the manufacturers instruction. Appliances with heating elements, such as bottle warmers, crock pots, curling irons, irons, coffee pots, and/or their cords were accessible to preschool-age children. An electric kettle was on the counter, accessible to children. .0604(e) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. A signed acknowledgement of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy was not on file for staff member KP (hire date 8/25/23). .0608(d)(1-4) Technical assistance was provided as follows: Item #106 An approved fire inspection must be obtained and submitted to me. 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (a) Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. Item #898 The electric kettle and its cords must be inaccessible to children. The kettle must be placed five (5) feet high. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (e) All electrical appliances shall be used only in accordance with the manufacturer's instructions. For appliances with heating elements, such as bottle warmers, crock pots, irons, coffee pots, or curling irons, neither the appliance nor any cord shall be accessible to preschool-age children. Item #1874 Staff member KP must have a signed acknowledgement of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy on file immediately. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 11/9/23. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall P.O. Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Staff member KP must complete the Recognizing and Responding to Suspicions of Child Maltreatment Training by 11/23/23. This training is available at https://preventchildabusenc.org/online-trainings/ We discussed that staff member KP can take the North Carolina Early Childhood Equivalency Exam as an alternative to EDU 119. The exam is available on the DCDEE Moodle. Two (2) attempts may be made in a six (6) month period. Please note that the test must be completed in one sitting. You will have one (1) hour to complete the exam. Please visit the following link to learn more: https://ncchildcare.ncdhhs.gov/Whats-New/north-carolina-early-childhood-equivalency-exam-now-available We discussed the Rated License Reassessment. Your facility has been placed in cohort 1. You are currently in your Prep Year which ends on 6/30/24. Your reassessment year will be 7/1/24-6/30/25. We discussed the importance of ensuring all staff have their education evaluated by WORKS. In the past your program has only used education points to obtain a four (4) star rating. However, due to staffing changes, we discussed that this may not be possible moving forward. We discussed the following options to maintain a four (4) star license: -Ms. Dror can have her education reevaluated to ensure all semester hours have been accounted for. As a reminder, you will need eighteen (18) additional semester hours to obtain a six (6) point level. -You can have the Environment Rating Scale Assessment. You can possibly increase your program points in order to maintain your four (4) star license with this option. We discussed that you already have an ECERS-R book and will work with classroom staff to ensure understanding of the requirements. Plan to reach out to Buncombe Partnership for Children for additional Technical Assistance regarding Environment Rating Scales. We discussed the Prep Year Assessment option from the North Carolina Rated License Assessment Project (NCRLAP). Prep Year information was shared with you via email today. Plan to submit the Rated License Assessment Request Review form when your facility is ready for the Prep Year assessment. Please note, the Prep Year assessment option is only available to 6/30/24 for your facility. Please visit ncrlap.org for more information regarding Rated License Reassessment. We discussed that stars are tied to subsidy funding and your ability to accept child care vouchers. You currently do not have any children enrolled who are using subsidy vouchers to pay for child care. Please be reminded that your star rated license affects subsidy funding and can also affect any federal or state grants that may become available in the future. We discussed that you can opt out of a star rated license if that is the best option for your facility. You stated that you would discuss this option with school administration. Please feel free to reach out if you have any questions. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: ODYSSEY COMMUNITY SCHOOL Facility ID: 11000707 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 10/26/2023 Number Present: 17 Completed Date: 10/26/2023 Age: From 3 To 5 Total Minutes: 190 Time In: 09:20 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a Routine Unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaitlyn Marshall, Child Care Consultant and also signed by Haviva Dror, Administrator, during the visit. An electronic signed copy of the visit summary was emailed to you. Ms. Dror was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-one percent (91%) as of 10/18/23. You are operating on a four (4) star license issued 12/11/20. Your restrictions include 1st shift (daytime care), meets enhanced space. The facility serves children with special needs. The last fire drill was practiced on 10/17/23. The last emergency drill, shelter-in-place, was practiced on 10/6/23. The last fire inspection was conducted on 8/29/23. An approved fire inspection has not been received. The program must submit additional documentation to the fire marshal in order to receive the approved inspection. The program’s most recent sanitation inspection was completed on 10/17/23, with six (6) demerits for a superior rating. The Emergency Medical Care Plan was posted and current. The program does not provide transportation. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. A fire inspection was conducted on 8/29/23. An approved fire inspection report was not obtained due to missing training information required by the fire marshal. 10A NCAC 09 .0304(a) 898 All electrical appliances were not used in accordance with the manufacturers instruction. Appliances with heating elements, such as bottle warmers, crock pots, curling irons, irons, coffee pots, and/or their cords were accessible to preschool-age children. An electric kettle was on the counter, accessible to children. .0604(e) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. A signed acknowledgement of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy was not on file for staff member KP (hire date 8/25/23). .0608(d)(1-4) Technical assistance was provided as follows: Item #106 An approved fire inspection must be obtained and submitted to me. 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (a) Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. Item #898 The electric kettle and its cords must be inaccessible to children. The kettle must be placed five (5) feet high. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (e) All electrical appliances shall be used only in accordance with the manufacturer's instructions. For appliances with heating elements, such as bottle warmers, crock pots, irons, coffee pots, or curling irons, neither the appliance nor any cord shall be accessible to preschool-age children. Item #1874 Staff member KP must have a signed acknowledgement of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy on file immediately. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 11/9/23. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall P.O. Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Staff member KP must complete the Recognizing and Responding to Suspicions of Child Maltreatment Training by 11/23/23. This training is available at https://preventchildabusenc.org/online-trainings/ We discussed that staff member KP can take the North Carolina Early Childhood Equivalency Exam as an alternative to EDU 119. The exam is available on the DCDEE Moodle. Two (2) attempts may be made in a six (6) month period. Please note that the test must be completed in one sitting. You will have one (1) hour to complete the exam. Please visit the following link to learn more: https://ncchildcare.ncdhhs.gov/Whats-New/north-carolina-early-childhood-equivalency-exam-now-available We discussed the Rated License Reassessment. Your facility has been placed in cohort 1. You are currently in your Prep Year which ends on 6/30/24. Your reassessment year will be 7/1/24-6/30/25. We discussed the importance of ensuring all staff have their education evaluated by WORKS. In the past your program has only used education points to obtain a four (4) star rating. However, due to staffing changes, we discussed that this may not be possible moving forward. We discussed the following options to maintain a four (4) star license: -Ms. Dror can have her education reevaluated to ensure all semester hours have been accounted for. As a reminder, you will need eighteen (18) additional semester hours to obtain a six (6) point level. -You can have the Environment Rating Scale Assessment. You can possibly increase your program points in order to maintain your four (4) star license with this option. We discussed that you already have an ECERS-R book and will work with classroom staff to ensure understanding of the requirements. Plan to reach out to Buncombe Partnership for Children for additional Technical Assistance regarding Environment Rating Scales. We discussed the Prep Year Assessment option from the North Carolina Rated License Assessment Project (NCRLAP). Prep Year information was shared with you via email today. Plan to submit the Rated License Assessment Request Review form when your facility is ready for the Prep Year assessment. Please note, the Prep Year assessment option is only available to 6/30/24 for your facility. Please visit ncrlap.org for more information regarding Rated License Reassessment. We discussed that stars are tied to subsidy funding and your ability to accept child care vouchers. You currently do not have any children enrolled who are using subsidy vouchers to pay for child care. Please be reminded that your star rated license affects subsidy funding and can also affect any federal or state grants that may become available in the future. We discussed that you can opt out of a star rated license if that is the best option for your facility. You stated that you would discuss this option with school administration. Please feel free to reach out if you have any questions. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times