10A NCAC 09 .0803 · Violation

Name of Operation: DCS SHADY GROVE PRESCHOOL Facility ID: 30000103 Consultant: DEBORAH HOWELL Operation Type: Center Case Number: Visit Date: 1/10/2024 Number Present: 31 Completed Date: 1/10/2024 Age: From 3 To 5 Total Minutes: 235 Time In: 10:05 AM Time Out: 02:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor for compliance during an annual compliance. I used the Checklist for Child Care Centers" during today's visit. Prior to today’s visit your compliance history was 93%. Your last annual compliance visit (ACV) was conducted on February 10 2023. You, Laura Hannah, Lead Teacher, assisted me with today’s visit. I observed the Five Star License, NC Child Care Summary of the Law, Safe Procedures for Arrival & Departure, current menus, Sanitation placard, Emergency Numbers, daily schedules, activity plans, and staff-child ratio worksheets, First Aid poster, tobacco free policy signage and evacuation plans posted as required. I observed children adequately supervised during today’s visit. I observed enhanced staff-child ratios reduced by one (1) maintained during today’s visit. I observed adequate approved space use and permit restrictions maintained during today’s visit. I observed children engaged in group time, free play in activity areas, transitions, and handwashing. Due to inclement weather school operated on a two-hour delay today. I observed age-appropriate child-sized tables, chairs, shelving, and storage provided. I observed developmentally appropriate materials provided in sufficient quantities. I observed all materials, furniture, and equipment to be in good repair. I observed a Screen Time Log, limited to no more than thirty (30) minutes daily, and linked to a NC FELD developmental domain and goal. I observed bathrooms stocked with necessary supplies and handwashing procedure signs posted at the classroom and handwashing sink areas. I observed cords secured or placed behind furniture inaccessible to children. Menus were current and posted. I monitored nine emergency medications and Medical Action Plans. I monitored two OTC medications or ointments and one non-emergency prescription medication. You stated your program does not provide transportation. Playground inspections occur monthly as required. Fire and Emergency Drills are occurring as required. Fire and Sanitation inspections are occurring as required. I monitored NC PreK requirements during today’s visit. I observed the Administrator, does not serve as the Lead Teacher or Assistant Teacher in the classroom. I observed a staff-child ratio of one (1) adult to nine (9) children with a group size maximum of two (2) adults to eighteen (18) children maintained. This program uses the Dial-4 as the Developmental Screening tool and Creative Curriculum Gold Teaching Strategies as the Formative Assessment tool and Cognitive Toybox. You use Creative Curriculum, Social Emotional Foundations for Early Learning, Letter Land, and Hillcenter. I take home observed family projects in the classrooms. I observed the Off-Site Verification forms for Students and Staff to be complete and accurate for this school year. During the visit I monitored four (4) children’s files and found them to contain all required information. There have been no new staff at this site since my last ACV. I monitored one staff file and found it to contain all the required information. There is one student teacher onsite for this school year. I observed her name on the Off-Site Verification Form. However, I was not able to monitor information regarding a Criminal Background Check. I notified the Preschool Director and requested off-site records for Payton Crotts, student teacher. There was not a CBC qualification letter on file for Ms. Crotts. I checked the ABCMS database and was unable to locate Ms. Crotts. I made Preschool Director, Mackenzie Ratledge, aware that Ms. Crotts would need to get the Criminal Background Check complete as soon as possible and would not be able to return until she had a qualifying letter. Your signature on all forms served and will serve as verification that the information provided was accurate and complete. The following violations were observed or cited during this visit: Violation Number Comment Rule 842 A drug or medication was administered without written authorization and/or instructions from a child's parent or authorized health professional. In Space 1 a tube of O'Keeffee's Lip Repair did not have a permission to administer form. 10A NCAC 09 .0803(1)(a & b) 843 A drug or medicine was administered after its expiration date. In Space 1 and two emergency medications had expiration dates of 11/23. 10A NCAC 09 .0803(1)(d) 1041 Prior to employment a Criminal Background Check was not completed. A student teacher, Payton Crotts, had not completed a Criminal Background Check prior to assuming uncompensated provider responsibilities. G.S. 110-90.2(b) 1757 A valid qualification letter was not on file and available to review at the facility. A student teacher, Payton Crotts, did not have a qualifying letter on file for review. G.S. 110-90.2(b) & (d) & .2703(e) Technical Assistance was provided for the following: 1. Conducting a monthly check of all medications and paperwork will ensure that none of the medications expire. You may also choose to document on your allergy poster what medication the child has and when it expires, this will be a quick way to check periodically for expiration dates. 2. Any type of OTC ointment or cream, including lip cream, chap stick, lotion etc. must have a permission to administer form accompanying the medication. Additionally, OTC medication must be kept in locked storage. 3. Student teachers are considered an uncompensated provider. An “uncompensated provider” is required to have a preservice criminal background check completed. An “uncompensated provider” refers to anyone that works or provides caregiving duties to children in the child care facility AND is counted in the staff/child ratio or supervises a group of children alone, but who is not monetarily compensated by the facility. Compliance Plan: All violations cited must be corrected immediately. Please submit a written, signed, and dated statement to me at the email/address below detailing the steps taken to correct each violation. Your letter must include the following: 1. The name of your center 2. The center’s ID number 3. The date you write the letter 4. Address each violation stating how you corrected the violation and are now in compliance. 5. Address your plan to ensure that you will not have that violation again. 6. Provide any documentation that will show compliance with the violation. 7. Your signature Your letter may be mailed to me at: Deborah K. Howell PO Box 629 Granite Quarry, NC 28072 For your convenience, your letter may be sent by email to: Deborah.k.howell@dhhs.nc.gov I must receive your compliance letter no later than January 24, 2024. Please Note: If you state in your letter that corrections have been made when they have not, it will be considered falsification of information. If you cannot meet the requirements by this date you shall contact me with a timeline of the corrections. In some cases, this timeline may be extended. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development and Early Education may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Compliance History: You are required to maintain compliance with all applicable child care rules and regulations at all times. North Carolina General Statute 110-90(4)(d) requires all child care facilities to maintain a compliance history of at least seventy-five percent (75%) for the past 18 months or during the length of time the facility has operated, whichever is less. Failure to do so may result in the issuance of a provisional license or other administrative action against the facility's license. Any violations cited during a visit may affect your score. Thank you for your time today. Feel free to contact me by phone at (704)798-5220 or by email at deborah.k.howell@dhhs.nc.gov or my supervisor, Erin Pickard, at erin.pickard@dhhs.nc.gov, if you have any questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .0803 · Violation

Name of Operation: DCS SHADY GROVE PRESCHOOL Facility ID: 30000103 Consultant: DEBORAH HOWELL Operation Type: Center Case Number: Visit Date: 1/10/2024 Number Present: 31 Completed Date: 1/10/2024 Age: From 3 To 5 Total Minutes: 235 Time In: 10:05 AM Time Out: 02:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor for compliance during an annual compliance. I used the Checklist for Child Care Centers" during today's visit. Prior to today’s visit your compliance history was 93%. Your last annual compliance visit (ACV) was conducted on February 10 2023. You, Laura Hannah, Lead Teacher, assisted me with today’s visit. I observed the Five Star License, NC Child Care Summary of the Law, Safe Procedures for Arrival & Departure, current menus, Sanitation placard, Emergency Numbers, daily schedules, activity plans, and staff-child ratio worksheets, First Aid poster, tobacco free policy signage and evacuation plans posted as required. I observed children adequately supervised during today’s visit. I observed enhanced staff-child ratios reduced by one (1) maintained during today’s visit. I observed adequate approved space use and permit restrictions maintained during today’s visit. I observed children engaged in group time, free play in activity areas, transitions, and handwashing. Due to inclement weather school operated on a two-hour delay today. I observed age-appropriate child-sized tables, chairs, shelving, and storage provided. I observed developmentally appropriate materials provided in sufficient quantities. I observed all materials, furniture, and equipment to be in good repair. I observed a Screen Time Log, limited to no more than thirty (30) minutes daily, and linked to a NC FELD developmental domain and goal. I observed bathrooms stocked with necessary supplies and handwashing procedure signs posted at the classroom and handwashing sink areas. I observed cords secured or placed behind furniture inaccessible to children. Menus were current and posted. I monitored nine emergency medications and Medical Action Plans. I monitored two OTC medications or ointments and one non-emergency prescription medication. You stated your program does not provide transportation. Playground inspections occur monthly as required. Fire and Emergency Drills are occurring as required. Fire and Sanitation inspections are occurring as required. I monitored NC PreK requirements during today’s visit. I observed the Administrator, does not serve as the Lead Teacher or Assistant Teacher in the classroom. I observed a staff-child ratio of one (1) adult to nine (9) children with a group size maximum of two (2) adults to eighteen (18) children maintained. This program uses the Dial-4 as the Developmental Screening tool and Creative Curriculum Gold Teaching Strategies as the Formative Assessment tool and Cognitive Toybox. You use Creative Curriculum, Social Emotional Foundations for Early Learning, Letter Land, and Hillcenter. I take home observed family projects in the classrooms. I observed the Off-Site Verification forms for Students and Staff to be complete and accurate for this school year. During the visit I monitored four (4) children’s files and found them to contain all required information. There have been no new staff at this site since my last ACV. I monitored one staff file and found it to contain all the required information. There is one student teacher onsite for this school year. I observed her name on the Off-Site Verification Form. However, I was not able to monitor information regarding a Criminal Background Check. I notified the Preschool Director and requested off-site records for Payton Crotts, student teacher. There was not a CBC qualification letter on file for Ms. Crotts. I checked the ABCMS database and was unable to locate Ms. Crotts. I made Preschool Director, Mackenzie Ratledge, aware that Ms. Crotts would need to get the Criminal Background Check complete as soon as possible and would not be able to return until she had a qualifying letter. Your signature on all forms served and will serve as verification that the information provided was accurate and complete. The following violations were observed or cited during this visit: Violation Number Comment Rule 842 A drug or medication was administered without written authorization and/or instructions from a child's parent or authorized health professional. In Space 1 a tube of O'Keeffee's Lip Repair did not have a permission to administer form. 10A NCAC 09 .0803(1)(a & b) 843 A drug or medicine was administered after its expiration date. In Space 1 and two emergency medications had expiration dates of 11/23. 10A NCAC 09 .0803(1)(d) 1041 Prior to employment a Criminal Background Check was not completed. A student teacher, Payton Crotts, had not completed a Criminal Background Check prior to assuming uncompensated provider responsibilities. G.S. 110-90.2(b) 1757 A valid qualification letter was not on file and available to review at the facility. A student teacher, Payton Crotts, did not have a qualifying letter on file for review. G.S. 110-90.2(b) & (d) & .2703(e) Technical Assistance was provided for the following: 1. Conducting a monthly check of all medications and paperwork will ensure that none of the medications expire. You may also choose to document on your allergy poster what medication the child has and when it expires, this will be a quick way to check periodically for expiration dates. 2. Any type of OTC ointment or cream, including lip cream, chap stick, lotion etc. must have a permission to administer form accompanying the medication. Additionally, OTC medication must be kept in locked storage. 3. Student teachers are considered an uncompensated provider. An “uncompensated provider” is required to have a preservice criminal background check completed. An “uncompensated provider” refers to anyone that works or provides caregiving duties to children in the child care facility AND is counted in the staff/child ratio or supervises a group of children alone, but who is not monetarily compensated by the facility. Compliance Plan: All violations cited must be corrected immediately. Please submit a written, signed, and dated statement to me at the email/address below detailing the steps taken to correct each violation. Your letter must include the following: 1. The name of your center 2. The center’s ID number 3. The date you write the letter 4. Address each violation stating how you corrected the violation and are now in compliance. 5. Address your plan to ensure that you will not have that violation again. 6. Provide any documentation that will show compliance with the violation. 7. Your signature Your letter may be mailed to me at: Deborah K. Howell PO Box 629 Granite Quarry, NC 28072 For your convenience, your letter may be sent by email to: Deborah.k.howell@dhhs.nc.gov I must receive your compliance letter no later than January 24, 2024. Please Note: If you state in your letter that corrections have been made when they have not, it will be considered falsification of information. If you cannot meet the requirements by this date you shall contact me with a timeline of the corrections. In some cases, this timeline may be extended. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development and Early Education may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Compliance History: You are required to maintain compliance with all applicable child care rules and regulations at all times. North Carolina General Statute 110-90(4)(d) requires all child care facilities to maintain a compliance history of at least seventy-five percent (75%) for the past 18 months or during the length of time the facility has operated, whichever is less. Failure to do so may result in the issuance of a provisional license or other administrative action against the facility's license. Any violations cited during a visit may affect your score. Thank you for your time today. Feel free to contact me by phone at (704)798-5220 or by email at deborah.k.howell@dhhs.nc.gov or my supervisor, Erin Pickard, at erin.pickard@dhhs.nc.gov, if you have any questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: DCS SHADY GROVE PRESCHOOL Facility ID: 30000103 Consultant: DEBORAH HOWELL Operation Type: Center Case Number: Visit Date: 1/10/2024 Number Present: 31 Completed Date: 1/10/2024 Age: From 3 To 5 Total Minutes: 235 Time In: 10:05 AM Time Out: 02:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor for compliance during an annual compliance. I used the Checklist for Child Care Centers" during today's visit. Prior to today’s visit your compliance history was 93%. Your last annual compliance visit (ACV) was conducted on February 10 2023. You, Laura Hannah, Lead Teacher, assisted me with today’s visit. I observed the Five Star License, NC Child Care Summary of the Law, Safe Procedures for Arrival & Departure, current menus, Sanitation placard, Emergency Numbers, daily schedules, activity plans, and staff-child ratio worksheets, First Aid poster, tobacco free policy signage and evacuation plans posted as required. I observed children adequately supervised during today’s visit. I observed enhanced staff-child ratios reduced by one (1) maintained during today’s visit. I observed adequate approved space use and permit restrictions maintained during today’s visit. I observed children engaged in group time, free play in activity areas, transitions, and handwashing. Due to inclement weather school operated on a two-hour delay today. I observed age-appropriate child-sized tables, chairs, shelving, and storage provided. I observed developmentally appropriate materials provided in sufficient quantities. I observed all materials, furniture, and equipment to be in good repair. I observed a Screen Time Log, limited to no more than thirty (30) minutes daily, and linked to a NC FELD developmental domain and goal. I observed bathrooms stocked with necessary supplies and handwashing procedure signs posted at the classroom and handwashing sink areas. I observed cords secured or placed behind furniture inaccessible to children. Menus were current and posted. I monitored nine emergency medications and Medical Action Plans. I monitored two OTC medications or ointments and one non-emergency prescription medication. You stated your program does not provide transportation. Playground inspections occur monthly as required. Fire and Emergency Drills are occurring as required. Fire and Sanitation inspections are occurring as required. I monitored NC PreK requirements during today’s visit. I observed the Administrator, does not serve as the Lead Teacher or Assistant Teacher in the classroom. I observed a staff-child ratio of one (1) adult to nine (9) children with a group size maximum of two (2) adults to eighteen (18) children maintained. This program uses the Dial-4 as the Developmental Screening tool and Creative Curriculum Gold Teaching Strategies as the Formative Assessment tool and Cognitive Toybox. You use Creative Curriculum, Social Emotional Foundations for Early Learning, Letter Land, and Hillcenter. I take home observed family projects in the classrooms. I observed the Off-Site Verification forms for Students and Staff to be complete and accurate for this school year. During the visit I monitored four (4) children’s files and found them to contain all required information. There have been no new staff at this site since my last ACV. I monitored one staff file and found it to contain all the required information. There is one student teacher onsite for this school year. I observed her name on the Off-Site Verification Form. However, I was not able to monitor information regarding a Criminal Background Check. I notified the Preschool Director and requested off-site records for Payton Crotts, student teacher. There was not a CBC qualification letter on file for Ms. Crotts. I checked the ABCMS database and was unable to locate Ms. Crotts. I made Preschool Director, Mackenzie Ratledge, aware that Ms. Crotts would need to get the Criminal Background Check complete as soon as possible and would not be able to return until she had a qualifying letter. Your signature on all forms served and will serve as verification that the information provided was accurate and complete. The following violations were observed or cited during this visit: Violation Number Comment Rule 842 A drug or medication was administered without written authorization and/or instructions from a child's parent or authorized health professional. In Space 1 a tube of O'Keeffee's Lip Repair did not have a permission to administer form. 10A NCAC 09 .0803(1)(a & b) 843 A drug or medicine was administered after its expiration date. In Space 1 and two emergency medications had expiration dates of 11/23. 10A NCAC 09 .0803(1)(d) 1041 Prior to employment a Criminal Background Check was not completed. A student teacher, Payton Crotts, had not completed a Criminal Background Check prior to assuming uncompensated provider responsibilities. G.S. 110-90.2(b) 1757 A valid qualification letter was not on file and available to review at the facility. A student teacher, Payton Crotts, did not have a qualifying letter on file for review. G.S. 110-90.2(b) & (d) & .2703(e) Technical Assistance was provided for the following: 1. Conducting a monthly check of all medications and paperwork will ensure that none of the medications expire. You may also choose to document on your allergy poster what medication the child has and when it expires, this will be a quick way to check periodically for expiration dates. 2. Any type of OTC ointment or cream, including lip cream, chap stick, lotion etc. must have a permission to administer form accompanying the medication. Additionally, OTC medication must be kept in locked storage. 3. Student teachers are considered an uncompensated provider. An “uncompensated provider” is required to have a preservice criminal background check completed. An “uncompensated provider” refers to anyone that works or provides caregiving duties to children in the child care facility AND is counted in the staff/child ratio or supervises a group of children alone, but who is not monetarily compensated by the facility. Compliance Plan: All violations cited must be corrected immediately. Please submit a written, signed, and dated statement to me at the email/address below detailing the steps taken to correct each violation. Your letter must include the following: 1. The name of your center 2. The center’s ID number 3. The date you write the letter 4. Address each violation stating how you corrected the violation and are now in compliance. 5. Address your plan to ensure that you will not have that violation again. 6. Provide any documentation that will show compliance with the violation. 7. Your signature Your letter may be mailed to me at: Deborah K. Howell PO Box 629 Granite Quarry, NC 28072 For your convenience, your letter may be sent by email to: Deborah.k.howell@dhhs.nc.gov I must receive your compliance letter no later than January 24, 2024. Please Note: If you state in your letter that corrections have been made when they have not, it will be considered falsification of information. If you cannot meet the requirements by this date you shall contact me with a timeline of the corrections. In some cases, this timeline may be extended. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development and Early Education may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Compliance History: You are required to maintain compliance with all applicable child care rules and regulations at all times. North Carolina General Statute 110-90(4)(d) requires all child care facilities to maintain a compliance history of at least seventy-five percent (75%) for the past 18 months or during the length of time the facility has operated, whichever is less. Failure to do so may result in the issuance of a provisional license or other administrative action against the facility's license. Any violations cited during a visit may affect your score. Thank you for your time today. Feel free to contact me by phone at (704)798-5220 or by email at deborah.k.howell@dhhs.nc.gov or my supervisor, Erin Pickard, at erin.pickard@dhhs.nc.gov, if you have any questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times