1515.A.1 · 1515.A.1.: A cumulative file shall be maintained on each child that shall include the following records: 1. An information form signed and dated by the parent and updated as changes occur, that contains: a. name of child, date of birth, sex, date of admission; b. name of parents and the home address of both child and parents; c. phone numbers where parents may be reached while child is in care; d. name and phone number of person to contact in an emergency if parents cannot be located promptly; e. name and telephone number of child?s physician, if applicable; f. name and telephone number of the child?s dentist, if applicable; g. any special concerns, including but not limited to allergies, chronic illnesses, and any special needs of the child, if applicable; h. any special dietary needs, restrictions or food allergies or intolerances, if applicable. See Paragraph 4;

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1515.A.2 · 1515.A.2.: Written authorization signed and dated by the parent to secure emergency medical treatment.

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1515.A.3 · 1515.A.3.: Written authorization signed and dated by the parent noting the first and last names of individuals to whom the child may be released other than the parents, including any other early learning centers, transportation services, and any person or persons who may remove the child from the center. a. The parent may further authorize additional individuals via a text message, fax or email to the center in unplanned situations and follow it with a written authorization. b. A child shall never be released to anyone unless authorized in writing by the parent. c. Any additions and deletions to the list of authorized individuals shall be signed and dated by the parent. d. The center shall verify the identity of the authorized person prior to releasing the child.

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1915.A · 1915.A.: Upon arrival at the center, the physical condition of each child shall be observed for possible signs of illness, infections, bruises or injuries, and when something is observed, it shall be documented and such documentation shall include an explanation from the parent or child.

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Category: health medication. Open / not marked corrected.

1509.A.5 · 1509.A.5.: Complaint Policy a. parents shall be advised of the licensing authority of the department along with the current telephone number and email address. Parents shall also be advised that they may call or write the department should they have significant, unresolved licensing complaints;

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1515.A.2 · 1515.A.2.: Written authorization signed and dated by the parent to secure emergency medical treatment.

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Category: other. Open / not marked corrected.

1515.A.3 · 1515.A.3.: Written authorization signed and dated by the parent noting the first and last names of individuals to whom the child may be released other than the parents, including any other early learning centers, transportation services, and any person or persons who may remove the child from the center. a. The parent may further authorize additional individuals via a text message, fax or email to the center in unplanned situations and follow it with a written authorization. b. A child shall never be released to anyone unless authorized in writing by the parent. c. Any additions and deletions to the list of authorized individuals shall be signed and dated by the parent. d. The center shall verify the identity of the authorized person prior to releasing the child.

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1901.C · 1901.C.: The entire center and play yard shall be checked after the last child departs to ensure that no child is left at the center and this check shall be documented. Documentation shall include date, time of visual check, and signature of the staff conducting the visual check.

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1901.Q · 1901.Q.: The center shall post a copy of the current The Safety Box newsletter issued by the Louisiana Office of the Attorney General and shall immediately remove from the early learning premises any items listed as recalled.

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Category: physical safety. Open / not marked corrected.

1915.A · 1915.A.: Upon arrival at the center, the physical condition of each child shall be observed for possible signs of illness, infections, bruises or injuries, and when something is observed, it shall be documented and such documentation shall include an explanation from the parent or child.

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Category: health medication. Open / not marked corrected.

1921.A · 1921.A.: Emergency and Evacuation Plan. The director shall consult with appropriate state and local authorities and shall establish and follow a written multi-hazard emergency and evacuation plan to protect children in the event of emergencies that at a minimum shall: 1. address any potential disaster related to the area in which the center is located; 2. include procedures for sheltering in place, lockdown and evacuation to a pre-determined site for potential threats to the safety, health and well-being of children in care; 3. include specific procedures for handling infants through two year olds, including food and formula; 4. include specific procedures for handling children with special needs, including the evacuation and transportation of children in wheelchairs; 5. include a system to account for all children; 6. include a system, and a back-up system, for contacting parents and authorized third party release caretakers; 7. include a system to reunite children and parents following an emergency; 8. include procedures for providing information about the emergency plan to parents at the time of enrollment and when changes occur; 9. be reviewed annually for accuracy and updated as changes occur; and 10. be reviewed with all staff at least once per year. 11. practice drills shall be conducted at least twice per year to include all children and shall be documented.

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2105.E · 2105.E.: A written record for each field trip shall be maintained and shall include the following: 1. date, destination(s) and method of transportation; 2. names of all the children being transported in each vehicle; 3. names of the driver, staff members and other adults being transported in each vehicle; 4. names of other adults who joined the field trip at the destination(s)to assist with supervision of children; and 5. the presence of each child each time the children enter or exit the vehicle.

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Category: recordkeeping. Open / not marked corrected.