1507.A · 1507.A.: A daily attendance record for children shall be maintained that shall: 1. include the child's first and last name, arrival and departure times, and first and last name of person or entity to whom the child is released; 2. accurately reflect children on the center premises at any given time; and 3. be used to sign in and out if a child leaves and returns to the center during the day.

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Category: recordkeeping. Open / not marked corrected.

1507.E · 1507.E.: A daily attendance record for all visitors to include the name, date of visit, arrival and departure times, and the purpose of the visit.

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Category: recordkeeping. Open / not marked corrected.

1515.A.1 · 1515.A.1.: A cumulative file shall be maintained on each child that shall include the following records: 1. An information form signed and dated by the parent and updated as changes occur, that contains: a. name of child, date of birth, sex, date of admission; b. name of parents and the home address of both child and parents; c. phone numbers where parents may be reached while child is in care; d. name and phone number of person to contact in an emergency if parents cannot be located promptly; e. any special concerns, including but not limited to allergies, chronic illnesses, and any special needs of the child, if applicable; f. any special dietary needs, restrictions or food allergies or intolerances, if applicable. See Paragraph 4;

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Category: recordkeeping. Open / not marked corrected.

1515.A.2 · 1515.A.2.: Written authorization signed and dated by the parent to secure emergency medical treatment;

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1515.A.3 · 1515.A.3.: Written authorization signed and dated by the parent noting the first and last names of individuals to whom the child may be released other than the parents, including any other early learning centers, transportation services, and any person or persons who may remove the child from the center. a. The parent may further authorize additional individuals via a text message, fax or email to the center in unplanned situations and follow it with a written authorization. b. A child shall never be released to anyone unless authorized in writing by the parent. c. Any additions and deletions to the list of authorized individuals shall be signed and dated by the parent. d. The center shall verify the identity of the authorized person prior to releasing the child.

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1515.A.4 · 1515.A.4.: Special Diets a. Unless the program is officially on the Child and Adult Care Food Program (CACFP), a parent may request special diet adjustments (i.e. no milk on a particular day). b. If a center is on the CACFP, a written statement from a health care provider is required when the child requires a special diet for medical reasons. c. A written statement from the parent is required when the child requires a modified diet.

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1515.B · 1515.B.: Consent to Release. The center shall obtain written consent from the parent prior to releasing any information, recordings, or photographs from which the child might be identified, except to authorized state and federal agencies. This one time written consent shall be obtained from the parent and updated as changes occur.

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1515.D · 1515.D.: Retention of Records. Records of children shall be maintained by a center for a minimum of two years from the date of termination of the child's enrollment at the center and shall be available for on-site inspection, whether as hard copies or in electronic form, upon request by the department.

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Category: recordkeeping. Open / not marked corrected.

1717.A · 1717.A.: Independent Contractors. The following information shall be maintained for all independent contractors, including but not limited to therapeutic professionals, extracurricular personnel, contracted transportation drivers, local school district staff, and departmental staff other than those responsible for inspecting centers: 1. an information form that includes the person's name, address and phone number 2. a list of duties performed while present at the center; and 3. documentation CCCBC-based determination of eligibility for child care purposes from the department or documentation of the adult staff member not otherwise counted in child to staff ratios that accompanied the contractor at all times while the contractor was at the center when children were present, to include the date, contractor arrival and departure time, language stating that the contractor was accompanied by the staff member at all times while at the center when children were present, and the signature of both the contractor and the accompanying staff member.

Open Not marked corrected in the state record

Category: recordkeeping. Open / not marked corrected.