Jackson Heights Christian Academy

591-1-1-.36(7)(b) · Rule 591-1-1-.36(7)(b) requires that an emergency medical information record be maintained in the vehicle for each child being transported. The emergency medical information record for each child shall include a listing of the child's full name, date of birth, allergies, special medical needs and conditions, current prescribed medications that the child is required to take on a daily basis for a chronic condition, the name and telephone number of the child's doctor, the local medical facility that the Center uses in the area where the Center is located and the telephone numbers where the Parents can be reached.

During a Licensing Study conducted on August 17, 2023 ; It was determined based on a review of transportation records for the current week that four of twelve children transported from school to the center in the afternoon did not have the required emergency medical information on the vehicle used to transport them. Child No. 5 and Child No 6 were transported from W. G. Nunn Elementary School to the center on August 14, 2023, August 15, 2023, and on August 16, 2023, with no emergency medical information on the vehicle. Child No. 4 was transported from W. G. Nunn Elementary School to the center on August 14, 2023, and did not have emergency medical information on the vehicle while he was transported. Additionally, Child No. 3 was transported from Westside Elementary School on August 15, 2023, and on August 16, 2023, and did not have emergency medical information on the vehicle when she was transported.

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591-1-1-.36(7)(b) · Rule 591-1-1-.36(7)(b) requires that an emergency medical information record be maintained in the vehicle for each child being transported. The emergency medical information record for each child shall include a listing of the child's full name, date of birth, allergies, special medical needs and conditions, current prescribed medications that the child is required to take on a daily basis for a chronic condition, the name and telephone number of the child's doctor, the local medical facility that the Center uses in the area where the Center is located and the telephone numbers where the Parents can be reached.

During a Complaint Investigation & Monitoring Visit POI Follow Up conducted on April 11, 2024 ; It was determined based on a review of records that Child # 2 and Child # 3 were transported from W. G. Nunn Elementary School to Jackson Heights Christian Academy on the afternoon of April 10, 2024, with an incomplete emergency medical form on the vehicle. The forms for these two children did not include the name of the children's doctor and telephone number or the medical facility used by the center. Additionally, it was determined based on a review of records that on the mornings of April 9, 2024, and April 10, 2024, Child # 1 was transported from her home to Jackson Heights Christian Academy with no Emergency Medical Form on the vehicle.

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591-1-1-.36(7)(d)1. · Rule 591-1-1-.36(7)(d)1. requires that the first check be conducted immediately upon unloading the last child at any location including, but not limited to, a field trip destination, arrival at the Center, and the last stop during transportation to home or school. The responsible person on the vehicle shall physically walk through the entire vehicle; visually inspect all seat surfaces, under all seats and in all compartments or recesses in the vehicle¶s interior; sign the passenger transportation checklist (s), indicating all of the children have exited the vehicle; and give the passenger transportation checklist(s) to the second designated Staff person.

During an Incident Investigation Closure conducted on February 1, 2024 ; It was determined based on an investigation that on December 6, 2023, at 7:42 a.m., the staff member signed the checklist indicating that the first check had been conducted, but did not physically walk through the entire vehicle's interior to ensure all the children had exited the vehicle. As a result, a four-year-old child was left unattended on the vehicle for approximately three minutes An adverse action was previously issued for this rule violation. This rule violation is no longer appealable. No fine is being issued at this time.

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591-1-1-.36(7)(d)1. · Rule 591-1-1-.36(7)(d)1. requires that the first check be conducted immediately upon unloading the last child at any location including, but not limited to, a field trip destination, arrival at the Center, and the last stop during transportation to home or school. The responsible person on the vehicle shall physically walk through the entire vehicle; visually inspect all seat surfaces, under all seats and in all compartments or recesses in the vehicle¶s interior; sign the passenger transportation checklist (s), indicating all of the children have exited the vehicle; and give the passenger transportation checklist(s) to the second designated Staff person.

During a Complaint Investigation & Monitoring Visit POI Follow Up conducted on April 11, 2024 ; It was determined based on a review of transportation logs for the prior month that a first check of the vehicle was not made on March 22, 2024, when seven children were transported from W.G. Nunn Elementary School to the center during the after-school route.

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591-1-1-.36(7)(d)2. · Rule 591-1-1-.36(7)(d)2. requires that the second designated Staff person conduct a check of the vehicle immediately upon the completion of the first check of the vehicle. The responsible person shall physically walk through the entire vehicle; visually inspect all seat surfaces, under all seats and in all compartments or recesses in the vehicle's interior; and sign the passenger transportation checklist(s), indicating all of the children have exited the vehicle. There shall be continuous watchful oversight of the vehicle between the first check and second check.

During an Incident Investigation Closure conducted on February 1, 2024 ; It was determined based on an investigation that on December 6, 2023, the second check was not completed at 7:42 a.m., the staff member completed the checklist but failed to account for each child as they entered and exited the vehicle. The driver parked the vehicle and went inside the building before the second person came out to conduct the second check, which resulted in a four-year-old child being left unsupervised on the bus for approximately three minutes. An adverse action was previously issued for this rule violation. This rule violation is no longer appealable. No fine is being issued at this time.

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591-1-1-.36(7)(d)2. · Rule 591-1-1-.36(7)(d)2. requires that the second designated Staff person conduct a check of the vehicle immediately upon the completion of the first check of the vehicle. The responsible person shall physically walk through the entire vehicle; visually inspect all seat surfaces, under all seats and in all compartments or recesses in the vehicle's interior; and sign the passenger transportation checklist(s), indicating all of the children have exited the vehicle. There shall be continuous watchful oversight of the vehicle between the first check and second check.

During a Complaint Investigation & Monitoring Visit POI Follow Up conducted on April 11, 2024 ; It was determined based on a review of transportation logs for the prior month that a second check of the vehicle was not made on March 22, 2024, when seven children were transported from W.G. Nunn Elementary School to the center during the after-school route.

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591-1-1-.36(6) · Rule 591-1-1-.36(6) requires written Parental authorization for routine transportation provided by or on behalf of the Center. Written authorization must include the routine pick-up location, routine pick-up time, routine delivery location, routine delivery times and the name of any person authorized to receive the child.

During a Licensing Study conducted on August 17, 2023 ; It was determined based on a review of transportation records for the current week that four of twelve children transported from school to the center in the afternoon did not have the required parental authorization on file.

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591-1-1-.36(6) · Rule 591-1-1-.36(6) requires written Parental authorization for routine transportation provided by or on behalf of the Center. Written authorization must include the routine pick-up location, routine pick-up time, routine delivery location, routine delivery times and the name of any person authorized to receive the child.

During a Complaint Investigation & Monitoring Visit POI Follow Up conducted on April 11, 2024 ; It was determined based on a review of transportation records, that the parental authorization on file for Child 1 did not include the pick-up location, delivery location, and no times for pick up and delivery. The forms only listed the names of the child, the days of the week and the parent's signature. Additionally, the parental authorization to transport Child No. 2 and Child No. 3 did not include the parent's signature. Exhibit "A"

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591-1-1-.36(7)(d)2 · Rule 591-1-1-.36(7)(d)2 requires that the second designated Staff person conduct a check of the vehicle immediately upon the completion of the first check of the vehicle. The responsible person shall physically walk through the entire vehicle; visually inspect all seat surfaces, under all seats and in all compartments or recesses in the vehicle’s interior; and sign the passenger transportation checklist(s), indicating all of the children have exited the vehicle. There shall be continuous watchful oversight of the vehicle between the first check and second check.

During an investigation, it was determined that on December 6, 2023, a second check of the vehicle was not conducted immediately following the first check of the vehicle upon its arrival to the center at 7:42 a.m. The driver of the vehicle parked the vehicle and went inside the building before the second person came out to conduct the second check. The staff member signed the checklist indicating that a second check had been completed, however a staff member did not physically walk through the vehicle. As a result, a four-year-old child was left unattended on the bus for approximately three minutes. 6. Rule 591-1-1-.36(8) restricts a child’s travel time to forty-five minutes on each trip between the Center and destination unless accompanied by the Parent and excluding field trip. During an investigation, it was determined that on December 6, 2023, a four-year-old child traveled for 52 minutes when the child was picked up from their home at 6:50 a.m. and did not arrive to the center until 7:42 a.m.

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591-1-1-.32(7) · Rule 591-1-1-.32(7) requires that children be supervised at all times appropriate to the individual age, needs and capabilities of each child. Such supervision must include, but not be limited to, indoor and outdoor activities, mealtimes, naptime, transportation, field trips, and transitions between activities. "Supervision" means that the appropriate number of Staff members are physically present in the area where children are being cared for and are providing watchful oversight to the children, volunteers and Students-in-Training. The persons supervising in the child care area must be alert, positioned to maximize their ability to hear and see the children at all times, and able to respond promptly to the needs and actions of the children being supervised, as well as the actions of the volunteers and Students-in- Training, and provide timely attention to the children's actions and needs. Staff shall be attentive and participating with all children during mealtimes and shall be seated within an arm’s length away from children thirty-six (36) months of age and younger. AND

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591-1-1-.36(10) · Rule 591-1-1-.36(10) requires that a child never be left unattended in a vehicle.

During an investigation, it was determined that on December 6, 2023, a four-year-old child was left unattended on a vehicle following home transportation. Staff arrived at the facility and the children exited the vehicle. The driver checked the children off on the checklist as they exited the vehicle then backed the bus into the parking space, but .did not conduct a physical first check of the vehicle before exiting. At 7:45 a.m. a staff member who was checking the ratios in the classroom observed the child was not in the classroom. The staff member went out to the vehicle and discovered the child. The child had been left unattended on the vehicle for approximately three minutes.

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591-1-1-.36(7)(c)2 · Rule 591-1-1-.36(7)(c)2 requires that the driver or other designated person shall immediately document in writing, with a check or other mark/symbol to account for each child listed on the passenger transportation checklist each time a child enters and exits the vehicle. The driver or other designated staff person shall document in writing with a different mark/symbol to account for each child listed on the passenger transportation checklist who was not present on the vehicle for any reason. An explanation shall be documented in writing whenever a child is transported to a field trip site but is not present on the return trip to the Center.

During an investigation, it was determined that on December 6, 2023, the staff member conducting home transportation failed to account for each child as they entered and exited the vehicle after the morning transportation route. The staff member erroneously completed to indicate the child had exited the vehicle however they did not account for all of the children as they exited the vehicle. As a result, a four-year-old child was left on the vehicle unsupervised for approximately three minutes before another staff member found the child on the vehicle.

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591-1-1-.36(7)(d)1 · Rule 591-1-1-.36(7)(d)1 requires that the first check be conducted immediately upon unloading the last child at any location including, but not limited to, a field trip destination, arrival at the Center, and the last stop during transportation to home or school. The responsible person on the vehicle shall physically walk through the entire vehicle; visually inspect all seat surfaces, under all seats and in all compartments or recesses in the vehicle’s interior; sign the passenger transportation checklist(s), indicating all of the children have exited the vehicle; and give the passenger transportation checklist(s) to the second designated Staff person.

During an investigation, it was determined that on December 6, 2023, at 7:42 a.m. a staff member conducting morning home transportation signed the checklist indicating that the first check had been conducted, but the staff member did not physically walk through the entire vehicle’s interior to ensure all the children had exited the vehicle. A four-year-old child remained unattended on the vehicle for approximately three minutes until another staff member found them.

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