39-03 · Accident/ Incident Notification and Documentation

At the time of the inspection licensing specialist observed and photographed incident/ accident reports missing from one child's files. The director documented the incident but failed to provide the guardian with any documentation. TA: Child Care Facility Handbook Page | 55 A. All accidents and incidents or unusual occurrences that are threatening to the health, safety, or welfare of a child that occur while the child is in care must be documented on the same day they occur. B. This documentation must be shared with the custodial parent or legal guardian on the date of occurrence. C. Documentation must include the name of the affected party, date and time of the occurrence, description of the occurrence, actions taken and by whom, and appropriate signatures of program child care personnel and the custodial parent or legal guardian. Program child care personnel signatures may include the director/child care personnel that witnessed the incident, who were involved in the incident, and/or responded to the childs needs