The Way Christian Academy

44-07 · Background Screening Documents

Specialist observed a personnel T.A who had a background screening completed in 2023. Specialist notes in employment history that the personnel worked in child care industry in May of 2022, but personnel had not worked in childcare since then. This indicates that the employee was not employed within the child care industry for over 90 days and requires a new screening. Additionally, another personnel S.S was hired in 2023, was voluntarily terminated on 1.9.2025, and rehired on 5.29.25. This individual had more than a 90 day gap and requires a new screening. Per the CCF Handbook, Section 5.2 Re-Screening A screening conducted under this rule is valid for five years, at which time a re-screen must be conducted in the same manner as the initial screening. C. Child care personnel must be re-screened following a break in employment in the child care industry that exceeds 90 days. Child care personnel/individual with a break in service that exceeds 90 days are considered unscreened child care personnel/individuals until completion of re-screening. These child care personnel/individuals shall not have unsupervised contact with children in care. Specialist is giving the provider until 6.20.2025 to have the personnel re-screened

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13-20 · Toxic Substances, Hazardous Materials and Weapons

25. The personnel will be on the Supplemental sheet. LS gave technical assistance from the Child Care Facility Handbook: 7.4.1 Background Screening Documents Background screening documentation must be maintained for all child care personnel as defined by Section 402.302(3), F.S., which includes household members if the facility is located in or adjacent to the home of the operator. Background screening documentation must be on-site and available for the licensing authority to review. C. A copy of the eligible results, for the Level 2 screening, generated from the Clearinghouse must be on record for each personnel. If awaiting Out-of-State criminal history results, a copy of the DCF email informing of the individuals eligibility for a provisional hire status must be in the personnel file

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17-05 · Outdoor Play Area/Fencing

Licensing Specialist observed the playground fencing during inspection that was not at a minimum of 4 ft. in height. LS gave technical assistance from the Child Care Facility Handbook: 3.5 Outdoor Play Area F. The outdoor play area must have adequate fencing or walls a minimum of 4 feet in height. Fencing, including gates, must be continuous and must not have gaps or opening larger than 3 inches that would allow children to exit the outdoor play area. The base of the fence must remain at ground level and be free from erosion or buildup to prevent inside and outside access by children or animals. These areas must have at least two exits, with at least one being remote from the buildings. If an outdoor play area was approved for usage by the Department prior to October 25, 2017, no new exits are required to be added to meet this standard. However, if outdoor play area fencing is changed then the standard would apply, and two exits must be provided. Corrective Action: Provider is to correct the fence to meet the 4 feet minimum height standard. Licensing Specialist will re-inspect

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17-06 · Outdoor Play Area/Fencing

Licensing Specialist observed the playground fencing to have several holes present in the chain link fence & the fencing not secured at the bottom and/or top of the fence allowing the fencing to not be secure during inspection. LS gave technical assistance from the Child Care Facility Handbook: 3.5 Outdoor Play Area F. The outdoor play area must have adequate fencing or walls a minimum of 4 feet in height. Fencing, including gates, must be continuous and must not have gaps or opening larger than 3 inches that would allow children to exit the outdoor play area. The base of the fence must remain at ground level and be free from erosion or buildup to prevent inside and outside access by children or animals. These areas must have at least two exits, with at least one being remote from the buildings. If an outdoor play area was approved for usage by the Department prior to October 25, 2017, no new exits are required to be added to meet this standard. However, if outdoor play area fencing is changed then the standard would apply, and two exits must be provided. Corrective Action: Provider is to correct the fence to ensure no gaps are present. Licensing Specialist will re-inspect

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18-06 · Bedding and Linens

Licensing Specialist observed more than 5 mats in the 2 year old room that were just foam or had the foam exposed created an impermeable surface. LS gave technical assistance from the Child Care Facility Handbook: 3.6.1 Bedding and Linens Each child in care must be provided safe and sanitary bedding to be used when napping or sleeping. Nap bedding is not required for school-age children; however, the program must provide an area for children that choose to rest. D. Floor mats must be at least one-inch thick and covered with an impermeable surface. Corrective Action: Provider is to submit to Licensing Specialist photographic evidence of the mats repaired and/or replaced

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32-07 · Outdoor Equipment

Licensing Specialist observed a black resilient surface mat underneath the slide, near the monkey bars that was torn and had a hole approximately 6 inches deep exposed. LS observed that there was not a resilient surface maintained underneath and surrounding the monkey bars, slide & jungle gym during inspection. LS gave technical assistance from the Child Care Facility Handbook: 3.12 Outdoor Equipment D. Permanent or stationary playground equipment must have a fall/use zone that extends a minimum of 6 feet in all directions from the perimeter of the equipment. All types of ground cover must be maintained to provide resilience and reduce the incidence of injuries to children in the event of falls. Corrective Action: Provider is to correct the fall zone/resilient surface. Licensing Specialist will re-inspect

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39-05 · Medication

Licensing Specialist observed a medication form for child #1 that did not include the Desitin diaper cream. The medication form included Boudreauxs Butt Paste with incorrect directions for amount and time to be applied. LS also observed Tylenol present that stated children under 24 lbs and 24 months must consult a doctor. A doctors note was not present. LS observed that the Tylenol expired in 1/2025. LS gave technical assistance from the Child Care Facility Handbook: 6.5, C. Prescription and non-prescription medication brought to the child care facility by the custodial parent or legal guardian must be in the original container. Prescription medication must have a label stating the name and contact information of the physician and/or pharmacy, childs name, name of the medication, and medication directions. All prescription and non-prescription medication must be dispensed according to written directions on the prescription label or printed manufacturers label and maintained at the appropriate temperature. Corrective Action: Provider is to submit to Licensing Specialist via e-mail a statement that child #1s medications were returned to the parents, including the date of return

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40-01 · Immunization Records

Licensing Specialist observed 13 children that did not have a current immunization record on file during inspection. LS observed all 45 enrolled children's immunization records during inspection. LS gave technical assistance from the Child Care Facility Handbook: 7.1 Immunization Records B. If the custodial parents or legal guardians fail to provide the documentation required above within 30 days of enrollment, the facility shall not allow the child to remain in the program. The parent/guardian of a child who has not received the age- appropriate immunizations prior to enrollment and who does not have documented medical or religious exemptions from routine childhood immunizations must provide documentation of a scheduled appointment or arrangement to receive immunizations. Providers must include a general statement in parent handbook/policies to inform parents/guardians, at time of enrollment, that some children in care may not have current immunizations. Corrective Action: Provider is to submit the 13 childrens current immunization records to Licensing Specialist via e-mail

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41-01 · Student Health and Records

Licensing Specialist observed 6 childrens records that did not have current health examinations on file during inspection. LS observed all 45 enrolled children's health examinations during inspection. LS gave technical assistance from the Child Care Facility Handbook: 7.2 Student Health Records The child care facility is responsible for obtaining for each child in care a current, complete and properly executed Student Health Examination form DH 3040, which is incorporated by reference in 65C-22.001(7)(q), F.A.C. and may be obtained from the local county health department, the parent or legal guardian, or a signed statement by authorized professionals that indicate the results of the components of the Student Health Examination form are included in the health examination. C. If the custodial parents or legal guardians fail to provide the documentation required above within 30 days of enrollment, the facility shall not allow the child to remain in the program Corrective Action: Provider is to submit the 6 childrens health examination record to Licensing Specialist via e-mail

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44-02 · Background Screening Documents

Licensing Specialist observed one staff member with employment date of 1/13/2025 that did not have a current background screening on file during inspection. The staff members background screening DCF Child Care status stated Agency Review Required. The staff member left the facility immediately during inspection & the facility initiated an agency review during the inspection. LS gave technical assistance from the Child Care Facility Handbook: 7.4.1 Background Screening Documents Background screening documentation must be maintained for all child care personnel as defined by Section 402.302(3), F.S., which includes household members if the facility is located in or adjacent to the home of the operator. Background screening documentation must be on-site and available for the licensing authority to review. C. A copy of the eligible results, for the Level 2 screening, generated from the Clearinghouse must be on record for each personnel. If awaiting Out-of-State criminal history results, a copy of the DCF email informing of the individuals eligibility for a provisional hire status must be in the personnel file. Corrective Action: Provider is to submit to Licensing Specialist via e-mail the staff members background screening clearance letter

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45-03 · Daily Attendance

Licensing Specialist observed 23 children present in the Mixed age group of 4,5 year old & School Age children, however only 22 children could be accounted for on the attendance roster. LS observed the 6 children present in the mixed age group of 3 & 4 year old, however the attendance roster reflected that 10 children were present, with no times present for each childs arrival and departure. LS gave technical assistance from the Child Care Facility Handbook: 7.5 Daily Attendance Daily attendance of children must be taken and recorded accurately by the child care personnel, documenting the time when each child enters and departs the program. B. The custodial parent or guardian may document the time when his/her child enters and departs the child care facility or program. However, child care facility personnel are responsible for ensuring that attendance records are complete and accurate. Corrective Action: Provider is to submit to Licensing Specialist the plan of action to ensure that attendance records are accurate along with a sample of the attendance record that will be utilized immediately

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33-06 · Technical assistance was provided regarding adding a parent signature line to the form. This would need to be signed by the parent/legal guardian who picks up child the day of any incident/accident. Per CCF Handbook, it states the following: 6.4 Accident/Incident Notification A. All accidents and incidents or unusual occurrences that are threatening to the health, safety, or welfare of a child that occur while the child is in care must be documented on the same day they occur. B. This documentation must be shared with the custodial parent or legal guardian on the date of occurrence. C. Documentation must include the name of the affected party, date and time of the occurrence, description of the occurrence, actions taken and by whom, and appropriate signatures of program child care personnel and the custodial parent or legal guardian. Program child care personnel signatures may include the director/child Child Care Facility Handbook Page | 56 care personnel that witnessed the incident, who were involved in the incident, and/or responded to the childs needs. D. The documentation must be maintained for 12 months. If the parent or legal guardian does not pick up the child on the date of occurrence of the accident or incident, the individual authorized to pick up the child must sign and be provided a copy of the accident/incident form. E. In the event of serious injury or death, the incident must immediately be reported to the licensing authority

A Incident/Accident Form used to document injuries and parent acknowledgment of incident/accident, did not have a place for parent(s) signature. Director completed the form on the day of incident; however, parent did not receive nor did child return since the incident occurred

Corrected by Mar 28, 2024

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33-06 · Technical assistance was provided regarding adding a parent signature line to the form. This would need to be signed by the parent/legal guardian who picks up child the day of any incident/accident. Per CCF Handbook, it states the following: 6.4 Accident/Incident Notification A. All accidents and incidents or unusual occurrences that are threatening to the health, safety, or welfare of a child that occur while the child is in care must be documented on the same day they occur. B. This documentation must be shared with the custodial parent or legal guardian on the date of occurrence. C. Documentation must include the name of the affected party, date and time of the occurrence, description of the occurrence, actions taken and by whom, and appropriate signatures of program child care personnel and the custodial parent or legal guardian. Program child care personnel signatures may include the director/child Child Care Facility Handbook Page | 56 care personnel that witnessed the incident, who were involved in the incident, and/or responded to the childs needs. D. The documentation must be maintained for 12 months. If the parent or legal guardian does not pick up the child on the date of occurrence of the accident or incident, the individual authorized to pick up the child must sign and be provided a copy of the accident/incident form. E. In the event of serious injury or death, the incident must immediately be reported to the licensing authority

Incident/Accident Form used to document injuries and parent acknowledgement of incident/accident, did not have a place for parent(s) signature. Director competed the form on the day of incident; however, when child was picked up the guardian was in a rush to seek medical attention and left before receiving. The child's enrollment was terminated by guardian

Corrected by Mar 28, 2024

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