44-01 · Personnel Records

During the renewal inspection the licensing supervisor and specialist did not have access to employee files. The teacher on site did not have a key to access these files. Technical Assistance was provided: The director emailed employee files to the licensing specialist to review. According to the Handbook: Record Keeping Each of the records described in this section must be maintained at the program location and must be available during the hours of operation for review by the licensing authority. A. A copy of all background screening clearance documents for the director and owner must be provided to the Department to be included in the Departments official licensing file. B. The following is a list of documentation that is required to be at the facility for review by the licensing authority: 1. Transportation log must be retained for a minimum of 12 months. 2. Documentation of parental permission for field trips and food activities/special occasions must be retained for a minimum of 12 months. 3. Facilitys written discipline and expulsion policies. 4. Daily attendance of childrens records must be maintained for twelve months. 5. Written record of fire drills. Must be maintained for a minimum of 12 months. 6. Documentation of childcare personnel who have met the first aid and pediatric cardiopulmonary resuscitation (CPR) training requirement. 7. Posted emergency telephone numbers, the facility address and directions to the facility. 8. Documentation of accidents/incidents must be maintained for 12 months from the date of the accident/incident. 9. Documentation of emergency preparedness plan drills must be maintained for 12 months from each drill. 10. Record for each child receiving medication must be maintained for a minimum of 12 months after the last day the child received the dosage. etc